Minutes - 03/12/2024 - Board of Trustees
Board of Trustees Minutes Page 1 of 7 Regular Meeting of March 12, 2024
MINUTES OF THE MARCH 12, 2024 REGULAR
MEETING OF THE PRESIDENT AND BOARD OF
TRUSTEES OF THE VILLAGE OF OAK BROOK
APPROVED AS WRITTEN ON
MARCH 26, 2024
1. CALL TO ORDER
The Regular Meeting of the Village Board of Trustees was called to order by President Laurence
Herman in the Samuel E. Dean Boardroom of the Butler Government Center at 7:00 p.m. The
Pledge of Allegiance was recited.
2. ROLL CALL
Village Clerk Netasha Scarpiniti called the roll:
PRESENT: Trustees Naveen Jain, Michael Manzo, Melissa Martin, A. Suresh Reddy, and President
Laurence Herman
VIA ZOOM: None
ABSENT: Trustees James Nagle and Edward Tiesenga
IN ATTENDANCE: Village Manager Greg Summers, Assistant Village Manager Joseph Mitchell,
Information Technology Director Tom Gilbert, Police Chief Brian Strockis, Public Works Director
Tim O’Malley, Head Librarian Jacob Post, Finance Director Marilyn Fumero, Fire Chief Kevin
Fleege, Development Services Director Rebecca Von Drasek, Sports Core Director Art Segura, and
Village Attorney Michael Castaldo Jr.
3. PRESIDENT’S OPENING COMMENTS
President Herman discussed the following topics: the Holy Month of Ramadan Mubarak,
International Women's Day, Early Voting, Northern Illinois Food Bank hosting a 5K Run to help
fight hunger, the renewal of the Village Newsletter, the launch of the new Village App, and the
upgraded Village website that includes a new communication portal allowing the public to
appropriately route and further communicate with various departments. He elaborated on the
available features of the portal and stressed productivity and transparency throughout the Village.
President Herman shared updates on the annual Taste of Oak Brook Festival, invited local
businesses to participate as sponsors for the annual event, and included information on the live
bands.
4. PUBLIC COMMENTS
5. APPROVAL OF MINUTES
A. Regular Board of Trustees Meeting of February 13, 2024
MOTION: To approve the Minutes of the Regular Board of Trustees Meeting of January 23,
2024
Motioned to Approve: Trustee Reddy
Seconded By: Trustee Manzo
VOICE VOTE:
Motion carried
B. Regular Board of Trustees Meeting of February 27, 2024
Board of Trustees Minutes Page 2 of 7 Regular Meeting of March 12, 2024
MOTION: To approve the Minutes of the Regular Board of Trustees Meeting of February
27, 2024
Motioned to Approve: Trustee Martin
Seconded By: Trustee Manzo
VOICE VOTE:
Motion carried
C. Regular Executive Meeting Minutes of January 23, 2024
MOTION: To approve the Minutes of the Regular Executive Meeting Minutes of January
23, 2024
Motioned to Approve: Trustee Martin
Seconded By: Trustee Manzo
VOICE VOTE:
Motion carried
6. CONSENT AGENDA
A. Accounts Payable for Period Ending: March 6, 2024 - $374,997.06
1. LEGAL SERVICES:
a) Ottosen DiNolfo Hasenbalg & Castaldo, Ltd. - Legal Services - Forest Preserve -
$564.00 (FY24 YTD - $20,683.86)
TOTAL LEGAL BUDGET FOR 2024 IS $342,284.00
TOTAL LEGAL BILLS PAID FOR 2024 - YTD - $27,821.49
2. Trane U.S. Inc, - BAS Scheduled Annual Maintenance - $21,583.00
3. EZA - Municipal Engineering Services - February 2024 - $22,683.76
B. Approval of Payroll Paydate: February 22, 2024 - $842,854.64
C. Village of Oak Brook – Monthly Financial Reports - January 2024
D. Authorization to Seek Bids or Proposals or Negotiate Contracts:
1. Sports Core Parking Lot Addition
E. Development Services Referrals
1. Blistex Inc. – 100 Windsor Drive – Parking Variation
2. 4006 Adams Road – Side and Rear Yard Setback Variations
MOTION: To approve the Consent Agenda, and authorize the expenditures
as presented
Motioned to Approve: Trustee Reddy
Board of Trustees Minutes Page 3 of 7 Regular Meeting of March 12, 2024
Seconded By: Trustee Martin
ROLL CALL VOTE:
Ayes: 4 – Trustees Jain, Manzo, Martin, Reddy
Nays: 0 - None
Abstain: 0 - None
Absent: 2 - Trustees Nagle, and Tiesenga
Motion carried
7. ITEMS REMOVED FROM CONSENT AGENDA
8. ACTIVE BUSINESS
A. Ordinances & Resolutions
1. ORDINANCE S-1692, An Ordinance Authorizing Amendments and Transfers Among
Budget Line Items the Village of Oak Brook, Illinois
Motioned to Approve: Trustee Manzo
Seconded By: Trustee Martin
Trustee Martin explained the necessity of moving and allocating funds between
accounts throughout the fiscal year.
President Herman explained that the Village is obligated to comply with the
Government Accounting Standards Board requirements.
ROLL CALL VOTE:
Ayes: 4 – Trustees Jain, Manzo, Martin, Reddy
Nays: 0 - None
Abstain: 0 - None
Absent: 2 - Trustees Nagle, and Tiesenga
Motion carried
2. ORDINANCE S-1694, An Ordinance Authorizing the Sale or Donation or Recycling or
Disposal of Certain Items of Personal Property Owned by the Village of Oak Brook
Motioned to Approve: Trustee Manzo
Seconded By: Trustee Martin
Trustee Martin explained that the Ordinance allows the Village to dispose of or
donate items owned by the Village that no longer hold value to the Village and
could not be sold.
ROLL CALL VOTE:
Ayes: 4 – Trustees Jain, Manzo, Martin, Reddy
Nays: 0 - None
Abstain: 0 - None
Absent: 2 - Trustees Nagle, and Tiesenga
Motion carried
Board of Trustees Minutes Page 4 of 7 Regular Meeting of March 12, 2024
3. RESOLUTION R-2186, A Resolution Authorizing Staff To Exercise The Village’s Lease
Option To Purchase Certain John Deere Equipment
Motioned to Approve: Trustee Reddy
Seconded By: Trustee Manzo
Trustee Jain stated that the Village has been leasing construction equipment from
John Deere and presented this Resolution which allows for a 1 -year extension of
the lease agreement.
Trustee Martin commended the Village of Oak Brook staff for helping her
understand the numbers surrounding the market value and the suggested
depreciation of the construction equipment.
ROLL CALL VOTE:
Ayes: 4 – Trustees Jain, Manzo, Martin, Reddy
Nays: 0 - None
Abstain: 0 - None
Absent: 2 - Trustees Nagle, and Tiesenga
Motion carried
4. RESOLUTION R-2192, A Resolution Approving and Authorizing the Award of Contract
to Classic Landscape LTD. For Landscape Maintenance Services
Motioned to Approve: Trustee Jain
Seconded By: Trustee Reddy
Trustee Jain stated that the Village recently solicited bids for landscaping
maintenance services. In addition to Classic Landscape submitting the lowest
charges for their services, Classic Landscape has been providing excellent
Landscape services to the Village since 2008. This contract will allow the Village
to secure lower prices for the next 4 years.
ROLL CALL VOTE:
Ayes: 4 – Trustees Jain, Manzo, Martin, Reddy
Nays: 0 - None
Abstain: 0 - None
Absent: 2 - Trustees Nagle, and Tiesenga
Motion carried
5. RESOLUTION R-2194, A Resolution Authorizing the Award of Contract to the Lowest
Responsible Bidder for the Briarwood Watermain Improvements Project, Mauro Sewer
Construction, Inc.
Motioned to Approve: Trustee Reddy
Seconded By: Trustee Martin
Trustee Jain stated that this Resolution is the second portion of a large project to
execute the water distribution improvement. He explained the multimillion-dollar
project and the results of the bidding process.
Board of Trustees Minutes Page 5 of 7 Regular Meeting of March 12, 2024
Village Manager Summers commended Public Works Director O'Malley for going
through with the bidding process, proving the process itself works well by saving
the Village a significant amount of money.
ROLL CALL VOTE:
Ayes: 4 – Trustees Jain, Manzo, Martin, Reddy
Nays: 0 - None
Abstain: 0 - None
Absent: 2 - Trustees Nagle, and Tiesenga
Motion carried
6. RESOLUTION R-2195, Authorizing and Approving the 2024 Municipal Partner Contract
with the DuPage Convention and Visitor’s Bureau
Motioned to Approve: Trustee Martin
Seconded By: Trustee Manzo
President Herman provided a brief overview of the Countywide Tourism
Marketing Initiatives, estimated budgeted dues, and the State's grant program that
matches the membership dues.
There was discussion regarding the value of the return on the Village's investment
into the DuPage Convention and Visitors Bureau (DCVB), marketing strategies,
cost of marketing, and the hiring of the new Marketing Director.
ROLL CALL VOTE:
Ayes: 4 – Trustees Jain, Manzo, Martin, Reddy
Nays: 0 - None
Abstain: 0 - None
Absent: 2 - Trustees Nagle, and Tiesenga
Motion carried
7. RESOLUTION R-2196, A Resolution Authorizing and Approving an Agreement with the
United States Department of Justice, Drug Enforcement Administration for the
Implementation of a DEA Task Force Officer from the Oak Brook Police Department
Motioned to Approve: Trustee Martin
Seconded By: Trustee Manzo
Trustee Manzo stated that the Drug Enforcement Task Force is highly competitive
and sought-after due to significant potential for asset forfeiture.
Police Chief Strockis provided a detailed explanation of the new position and the
implementation of the proposed Task Force. He addressed questions and concerns
regarding reimbursement of Salary and benefits for the officer assigned to the
position, potential risks to the officer, and financial consequences to the Village.
ROLL CALL VOTE:
Ayes: 4 – Trustees Jain, Manzo, Martin, Reddy
Board of Trustees Minutes Page 6 of 7 Regular Meeting of March 12, 2024
Nays: 0 - None
Abstain: 0 - None
Absent: 2 - Trustees Nagle, and Tiesenga
Motion carried
8. RESOLUTION R-2197, A Resolution Authorizing and Approving a Purchase Order for
Spike Stinger Automatic Spike Strips for the Oak Brook Police Department.
Motioned to Approve: Trustee Reddy
Seconded By: Trustee Martin
Trustee Reddy congratulated the Police Department for significantly improving
police services within the Village. He discussed the Grant from the Attorney
General's Office from the Organized Retail Crime Grant Program secured by the
Village in order to purchase new equipment.
Police Chief Strockis presented a quick video of the Spike Stinger Automatic
Spike Strips in action.
ROLL CALL VOTE:
Ayes: 4 – Trustees Jain, Manzo, Martin, Reddy
Nays: 0 - None
Abstain: 0 - None
Absent: 2 - Trustees Nagle, and Tiesenga
Motion carried
9. RESOLUTION R-2198, A Resolution Approving and Authorizing an Intergovernmental
Agreement By and Between the Village of Oak Brook and Illinois Department of
Transportation for the IL56 Smart Corridor Traffic Signal Improvements
Motioned to Approve: Trustee Reddy
Seconded By: Trustee Manzo
Village Manager Summers provided a brief introduction and explanation of the
Resolution detailing various portions of the project, current State and Federal
mandated regulations, Grant funding and the Village’s financial responsibilities.
He explained the ownership of traffic signals and reimbursement agreements in
place.
ROLL CALL VOTE:
Ayes: 4 – Trustees Jain, Manzo, Martin, Reddy
Nays: 0 - None
Abstain: 0 - None
Absent: 2 - Trustees Nagle, and Tiesenga
Motion carried
10. RESOLUTION R-2199, A Resolution Authorizing the Purchase of Golf Commodities for the
Oak Brook Golf Course
Motioned to Approve: Trustee Martin
Board of Trustees Minutes Page 7 of 7 Regular Meeting of March 12, 2024
Seconded By: Trustee Manzo
Village Manager Summers explained that commodities would be purchased to
maintain the golf course.
ROLL CALL VOTE:
Ayes: 4 – Trustees Jain, Manzo, Martin, Reddy
Nays: 0 - None
Abstain: 0 - None
Absent: 2 - Trustees Nagle, and Tiesenga
Motion carried
9. BOARD UPDATES
Trustee Martin announced that the Library Open House would be held on Saturday and
wished all celebrating Ramadan Mubarak and St. Patrick's Day Happy Holidays.
Trustee Manzo updated everyone on the progress of planning and donation collection for
the Annual Taste of Oak Brook Event.
Trustee Jain spoke about the events taking place surrounding the Ramadan Shivaratri and
St. Patrick's Day and wished everyone participating best of times and good luck. He
expressed his excitement for the Taste of Oak Brook and encouraged community promotion
of the event through social media channels.
Trustee Reddy wished all celebrating the holy month of Ramadan, Ramadan Kareem, and
Holi, the arrival of Spring and Spring Colors. Trustee Reddy invited anyone who is
interested in volunteering for the first Oak Brook Celebration of International Culture event
taking place in mid-September to contact Clerk Scarpiniti.
10. ADJOURNMENT
MOTION: To adjourn the Regular Meeting of the Board of Trustees at 7:57 p.m.
Motioned to Approve: Trustee Martin
Seconded By: Trustee Manzo
ROLL CALL VOTE:
Ayes: 4 – Trustees Jain, Manzo, Martin, Reddy
Nays: 0 - None
Abstain: 0 - None
Absent: 2 - Trustees Nagle, and Tiesenga
Motion carried
ATTEST:
_________________________________________
Netasha Scarpiniti
Village Clerk