Minutes - 03/26/2024 - Board of TrusteesBoard of Trustees Minutes Page 1 of 6 Regular Meeting of March 26, 2024
MINUTES OF THE MARCH 26, 2024 REGULAR
MEETING OF THE PRESIDENT AND BOARD OF
TRUSTEES OF THE VILLAGE OF OAK BROOK
APPROVED AS WRITTEN ON
APRIL 09, 2024
1.CALL TO ORDER
The Regular Meeting of the Village Board of Trustees was called to order by President Pro Tem
Michael Manzo in the Samuel E. Dean Boardroom of the Butler Government Center at 7:00 p.m.
The Pledge of Allegiance was recited.
2.ROLL CALL
Village Clerk Netasha Scarpiniti called the roll:
PRESENT: Trustees Naveen Jain, James Nagle, A. Suresh Reddy, Edward Tiesenga and Michael
Manzo serving as President Pro Tem
VIA ZOOM: None
ABSENT: Trustee Melissa Martin, and President Laurence Herman
IN ATTENDANCE: Village Manager Greg Summers, Assistant Village Manager Joseph Mitchell,
Information Technology Director Tom Gilbert, Deputy Chief Mark King, Public Works Director
Tim O’Malley, Finance Director Marilyn Fumero, Battalion Chief Jeff Marciniak, Development
Services Director Rebecca Von Drasek, Sports Core Director Art Segura, and Village Attorney
Michael Castaldo Jr.
3.PRESIDENT’S OPENING COMMENTS
President Pro Tem Manzo stated the reason for President Herman’s absence and stated that the
department heads would be presenting the Resolutions.
4.PUBLIC COMMENTS
5.APPROVAL OF MINUTES
A.Regular Board of Trustees Meeting of March 12, 2024
MOTION: To approve the Minutes of the Regular Board of Trustees Meeting of March 12,
2024
Motioned to Approve: Trustee Nagle
Seconded By: Trustee Reddy
VOICE VOTE:
Motion carried
6.CONSENT AGENDA
A.Accounts Payable for Period Ending: March 21, 2024 - $1,007,293.38
1.LEGAL SERVICES:
a)Clark Baird Smith LLP - Legal Services - February 2024 - $3,075.00 (FY24 YTD -
$6,412.50)
Board of Trustees Minutes Page 2 of 6 Regular Meeting of March 26, 2024
b)Lamp Law, LLC. - Legal Services - February 2024 - $3,333.33 (FY24 YTD -
$6,666.66)
c)Ottosen, Dinolfo, Hasenbalg & Castaldo, Ltd. - Legal Services - February 2024 -
$18,823.79 (FY24 YTD - $39,437.15)
d)Marquardt & Belmonte, P.C. - Legal Services - January & February 2024 - $478.50
(FY24 YTD - $478.50)
TOTAL LEGAL BUDGET FOR 2024 IS $342,284.00
TOTAL LEGAL BILLS PAID FOR 2024 - YTD - $53,461.61
2.Al Warren Oil Co., Inc. - Fuel - $23,510.75
3.BCBSIL - Health Care Services - April 2024 - $232,269.05
4.DuPage Water Commission - February 2024 - $295,722.35
5.Enterprise FM Trust - Vehicles Lease - January, February, March 2024 - $111,525.60
6.DuPage County - DUJIS PRMS Ops & System Costs - 12/01/2022 - 11/30/2023 -
$61,730.17
B.Approval of Payroll Paydate: March 07, 2024 - 859,343.28
March 21, 2024 - 876,708.75
C.Authorization to Seek Bids or Proposals or Negotiate Contracts:
1.AV Upgrades
D.Development Services Referrals
1.Butler School District - Electronic Signs for Government Agencies – Text Amendments to
Chapter Eleven of the Zoning Ordinance
2.Briarwood Lakes HOA Variation
MOTION: To approve the Consent Agenda, and authorize the expenditures as presented
with the exception of Item 6.D.1
Motioned to Approve: Trustee Reddy
Seconded By: Trustee Nagle
ROLL CALL VOTE:
Ayes: 5 – Trustees Jain, Manzo, Nagle, Reddy, Tiesenga
Nays: 0 - None
Abstain: 0 - None
Absent: 1 - Trustee Martin
Motion carried
7.ITEMS REMOVED FROM CONSENT AGENDA
Item 6.D.1 - Butler School District - Electronic Signs for Government Agencies – Text
Amendments to Chapter Eleven of the Zoning Ordinance
Board of Trustees Minutes Page 3 of 6 Regular Meeting of March 26, 2024
Trustee Tiesenga removed Item 6.D.1 from the Consent Agenda and made a recommendation to
alter the language within the Ordinance to strictly focus on the School District.
Motioned to Approve the Proposed Amendment: Trustee Tiesenga
Seconded By: Trustee Jain
ROLL CALL VOTE:
Ayes: 5 – Trustees Jain, Manzo, Nagle, Reddy, Tiesenga
Nays: 0 - None
Abstain: 0 - None
Absent: 1 - Trustee Martin
Motion carried
Motioned to Approve the Referral as Amended: Trustee Jain
Seconded By: Trustee Nagle
ROLL CALL VOTE:
Ayes: 5 – Trustees Jain, Manzo, Nagle, Reddy, Tiesenga
Nays: 0 - None
Abstain: 0 - None
Absent: 1 - Trustee Martin
Motion carried
8.ACTIVE BUSINESS
A.Ordinances & Resolutions
1.RESOLUTION R-2191, A Resolution Authorizing and Approving an Amendment to the
2024 Street Sweeping Services Agreement with Lakeshore Recycling Systems, LLC, To
Award the remaining option years (2025-2027)
Motioned to Approve: Trustee Reddy
Seconded By: Trustee Nagle
Public Works Director O’Malley briefly explained the purpose of the Resolution.
ROLL CALL VOTE:
Ayes: 5 – Trustees Jain, Manzo, Nagle, Reddy, Tiesenga
Nays: 0 - None
Abstain: 0 - None
Absent: 1 - Trustee Martin
Motion carried
2.RESOLUTION R-2200, A Resolution Approving and Authorizing the Waiver of the
Formal Bidding Process and Issue a Purchase Order to Core & Main for the Sensus
Analytics Advanced Metering Infrastructure Software for Fiscal Years 2024-2028
Motioned to Approve: Trustee Nagle
Seconded By: Trustee Jain
Public Works Director O’Malley provided a quick summary of the item.
Board of Trustees Minutes Page 4 of 6 Regular Meeting of March 26, 2024
ROLL CALL VOTE:
Ayes: 5 – Trustees Jain, Manzo, Nagle, Reddy, Tiesenga
Nays: 0 - None
Abstain: 0 - None
Absent: 1 - Trustee Martin
Motion carried
3.RESOLUTION R-2201, A Resolution Authorizing the Award of Contract to the Lowest
Responsible Bidder for the Bath & Tennis Drive Road Improvements Project, Chicagoland
Paving Contractors, Inc.
Motioned to Approve: Trustee Reddy
Seconded By: Trustee Jain
Public Works Director O’Malley summarized the Resolution and addressed questions and
concerns.
Trustee Tiesenga expressed his concerns and provided suggestions for the future.
ROLL CALL VOTE:
Ayes: 5 – Trustees Jain, Manzo, Nagle, Reddy, Tiesenga
Nays: 0 - None
Abstain: 0 - None
Absent: 1 - Trustee Martin
Motion carried
4.RESOLUTION R-2202, A Resolution Authorizing the Award of Contract to the Lowest
Responsible Bidder for the Merry Lane Water Main Construction Improvements Project,
Cerniglia, Co.
Motioned to Approve: Trustee Reddy
Seconded By: Trustee Tiesenga
Public Works Director O’Malley detailed the purpose of the Resolution.
ROLL CALL VOTE:
Ayes: 5 – Trustees Jain, Manzo, Nagle, Reddy, Tiesenga
Nays: 0 - None
Abstain: 0 - None
Absent: 1 - Trustee Martin
Motion carried
5.RESOLUTION R-2203, A Resolution Authorizing the Award of Contract to the Lowest
Responsible Bidder for the Bath & Tennis Pool Deck Repair & Resurfacing Project,
Sundeck of Illinois, Inc.
Motioned to Approve: Trustee Reddy
Seconded By: Trustee Tiesenga
Sports Core Director Segura outlined reasons for the repairs and significant differences
between the Bids received.
Trustee Tiesenga asked questions about prevailing wage.
Board of Trustees Minutes Page 5 of 6 Regular Meeting of March 26, 2024
President Pro Tem Manzo asked about the litigation surrounding the pool project in 2000.
Village Manager Summers addressed the questions from the Trustees.
ROLL CALL VOTE:
Ayes: 5 – Trustees Jain, Manzo, Nagle, Reddy, Tiesenga
Nays: 0 - None
Abstain: 0 - None
Absent: 1 - Trustee Martin
Motion carried
B.Confirmation of Appointments
1.Appointment of Donald Ziemann to the Emergency Services and Disaster Agency
Motioned to Approve: Trustee Nagle
Seconded By: Trustee Reddy
Assistant Village Manager Mitchell explained the history behind the request for
confirmation of Resident Donald Zieman to the Emergency Services and Disaster Agency
as a volunteer.
ROLL CALL VOTE:
Ayes: 5 – Trustees Jain, Manzo, Nagle, Reddy, Tiesenga
Nays: 0 - None
Abstain: 0 - None
Absent: 1 - Trustee Martin
Motion carried
9.BOARD UPDATES
Trustee Tiesenga wished everyone a Happy Greek Independence Day, Happy Easter and stated that
the Greek Easter Holiday falls on May 5th this year.
Trustee Reddy wished those celebrating the Holy Month of Ramadan, Happy Easter and spoke
about the Hindu Holi Festival of Colors. He invited everyone to the Park district for the Holi
festivities to be held on April 5th.
Trustee Nagle wished everyone Happy Easter and Happy Holy Week.
Trustee Jain also wished everyone Happy Easter, Happy Holi, and expressed his condolences to the
family of a teacher from School District 53 who passed away recently.
10.ADJOURNMENT
MOTION: To adjourn the Regular Meeting of the Board of Trustees at 7:25 p.m.
Motioned to Approve: Trustee Nagle
Seconded By: Trustee Reddy
ROLL CALL VOTE:
Ayes: 5 – Trustees Jain, Manzo, Nagle, Reddy, Tiesenga
Nays: 0 - None
Abstain: 0 - None
Absent: 1 - Trustee Martin
Board of Trustees Minutes Page 6 of 6 Regular Meeting of March 26, 2024
Motion carried
ATTEST:
_________________________________________
Netasha Scarpiniti
Village Clerk
/s/ Netasha Scarpiniti