Minutes - 04/09/2024 - Board of TrusteesBoard of Trustees Minutes Page 1 of 6 Regular Meeting of April 9, 2024
MINUTES OF THE APRIL 9, 2024 REGULAR
MEETING OF THE PRESIDENT AND BOARD OF
TRUSTEES OF THE VILLAGE OF OAK BROOK
APPROVED AS WRITTEN ON
APRIL 23, 2024
1. CALL TO ORDER
The Regular Meeting of the Village Board of Trustees was called to order by President Laurence
Herman in the Samuel E. Dean Boardroom of the Butler Government Center at 7:00 p.m. The
Pledge of Allegiance was recited.
2. ROLL CALL
Village Clerk Netasha Scarpiniti called the roll:
PRESENT: Trustees Michael Manzo, Melissa Martin, James Nagle, A. Suresh Reddy, Edward
Tiesenga and President Laurence Herman
VIA ZOOM: None
ABSENT: Trustee Naveen Jain
IN ATTENDANCE: Village Manager Greg Summers, Assistant Village Manager Joseph Mitchell,
Information Technology Director Tom Gilbert, Police Chief Brian Strockis, Public Works Director
Tim O’Malley, Head Librarian Jacob Post, Finance Director Marilyn Fumero, Fire Chief Kevin
Fleege, Development Services Director Rebecca Von Drasek, Sports Core Director Art Segura, and
Village Attorney Michael Castaldo Jr.
3. PRESIDENT’S OPENING COMMENTS
President Herman discussed the newly launched phone app and its available features. He thanked
Trustee Manzo for filling in as President Pro Tem in his absence, acknowledged the meeting format
changes implemented at the last meeting and decided to continue the format. President Herman
wished the Muslim Community Eid Mubarak. President Herman attended the Hindu festival of
Holi organized by Trustee Reddy. President Herman also attended a Sindhi New Year Cheti Chand
celebration and thanked the organizers for the invitations. President Herman hoped the Christian
Community had a relaxing and blessed Easter and he wished the Jewish Community a Happy
Passover. President Herman and Village Manager Greg Summers met with Oak Brook Park
President Sharon Knitter, Executive Director Laure Kosey, Deputy Director Bob Johnson, and
Congressman Sean Casten, to recognize a $1.4 million in federal funds grant secured by
Congressman Casten to construct a new bridge over Ginger Creek to connect the South Park
District Campus to the new North campus. President Herman reminded everyone about the
upcoming quarterly blood drive on April 24th, announced the Bath and Tennis Club registration and
the Golf Course opening and information regarding purchasing memberships. President Herman
provided background information for JPD Oak Brook Holdings presentation.
A. JPD Oak Brook Holdings, Oak Brook Reserve - Twin Lakes Preliminary Board Presentation
President Herman explained the steps in the process of a proposal, and welcomed community
feedback on the matter after the presentation.
Development Services Director Von Drasek introduced Attorney Peter Friedman to present
the preliminary Board Review.
Attorney Friedman of Elrod Friedman, representing JDP introduced himself, the team
involved with the project, and presented the project. He covered topics including the history
of the property, zoning, respect for the Village’s Plan Development Regulations, and impacts
within the community and the surrounding areas. He turned the presentation over to Principal
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of GLR Development, Gary Raymond.
Mr. Raymond reiterated various changes to the original concept proposed in 2020 based on
the Board’s direction. He pitched the idea of a mini Village equipped with outdoor Plaza
spaces, pedestrian streets with access to parks, trails, shops, and restaurants creating a
welcome addition to the community. He focused on mixed development use and design of
the property with an underground parking area and welcomed questions and comments at the
end.
Trustee Manzo expressed his thoughts and concerns regarding the building location, resident
opposition, dramatic changes to the makeup of the area, and the retail component of the
project while urging caution, and additional adjustments to provide more consistency with
the Village and resident requirements.
Trustee Tiesenga thanked the presenters for a great presentation, and thanked Development
Services Director Von Drasek for the introductory comments. Trustee Tiesenga did not agree
that the presentation was consistent with previous direction of the board. He expressed his
concerns and ideas surrounding increased crime rates, potentially further burdening the
Police Department and putting the Village at risk.
Trustee Nagle thanked the developers on behalf of the Village for bringing Ace Hardware, he
explained the purpose of the conceptual presentation. He also addressed the residents, asking
them to be very specific describing their needs wants, and concerns.
Trustee Reddy thanked and congratulated JDP properties for inviting Ace Hardware into the
old McDonald’s property, spoke about the seriousness of the issue, community passion, and
involvement while addressing his concerns with landscaping.
Trustee Martin expressed excitement and caution regarding the new development. She
expressed her concerns and shared her thoughts regarding the placement of the hotel, the
removal of trees, the presented open space calculations, and made suggestions for possible
modifications.
4. PUBLIC COMMENTS
Many residents attended the meeting to express concerns regarding the JDP Properties Project
presentation.
One resident voiced her concerns regarding rising prices and other issues at the Golf Course.
President Herman reiterated the purpose of the presentation and the requested feedback from the
developers. He thanked everyone for coming out and expressed his hopes for alignment of the
project with the Village’s goals and objectives.
5. APPROVAL OF MINUTES
A. Regular Board of Trustees Meeting of March 26, 2024
MOTION: To approve the Minutes of the Regular Board of Trustees Meeting of March 26,
2024
Motioned to Approve: Trustee Manzo
Seconded By: Trustee Martin
VOICE VOTE:
Motion carried
Board of Trustees Minutes Page 3 of 6 Regular Meeting of April 9, 2024
6. CONSENT AGENDA
A. Accounts Payable for Period Ending: April 3, 2024 - $388,497.52
1. Core & Main L.P. – Sensus Analytics - $24,611.00
2. Chicagoland Pool Management – Pool Management Contract – May 1st Payment -
$30,205.00
3. Compass Minerals America Inc. – Deicer Salt - $33,132.96
4. EZA Engineering PLLC – Municipal Engineering Services – March 2024 - $23,187.48
5. Sundek of Illinois, Inc. – Pool Deck Repairs and Resurfacing - $34,500.00
6. Technics & Production B.V. – Auto Spike Strips - $20,000.00
B. Approval of Payroll Paydate: April 04, 2024 - $861,293.54
C. Development Services Referrals:
1. Diamonds Direct Sign – 1150 22nd Street – Sign Variation
D. Village of Oak Brook – Monthly Financial Reports – February 2024
E. Authorization to Seek Bids or Proposals or Negotiate Contracts:
1. Butler Government Center Building Master Plan for RFP
MOTION: To approve the Consent Agenda, and authorize the expenditures as presented
with the exception of Item 6.E.1
Motioned to Approve: Trustee Reddy
Seconded By: Trustee Manzo
ROLL CALL VOTE:
Ayes: 5 – Trustees Manzo, Martin Nagle, Reddy, Tiesenga
Nays: 0 - None
Abstain: 0 - None
Absent: 1 - Trustee Jain
Motion carried
7. ITEMS REMOVED FROM CONSENT AGENDA
ITEM 6.E.1 - Butler Government Center Building Master Plan for RFP
Trustee Tiesenga extracted the Item to discuss, voiced his opinions on the matter, and suggested the
Item be tabled.
Village Manager Summers referred to an overly ambitious plan from the past and shared
information regarding the proposed plan, security needs, and issues within the building that need to
be addressed.
Trustee Manzo voiced his opinions on the matter, spoke in support of Trustee Tiesenga’s comments,
and expressed his approval for the proposed Item.
Trustee Nagle spoke in agreement with the points outlined by Trustee Tiesenga and made
Board of Trustees Minutes Page 4 of 6 Regular Meeting of April 9, 2024
suggestions on how to modify the plan and save money.
Trustee Martin asked if the Item could be tabled to allow internal staff to further evaluate the
project.
Motion: That the Village Board defer Item 6.E.1 - Butler Government Center Building
Master Plan for RFP for Further Evaluation
Motioned to Defer: Trustee Tiesenga
Seconded By: Trustee Manzo
ROLL CALL VOTE:
Ayes: 5 – Trustees Manzo, Martin Nagle, Reddy, Tiesenga
Nays: 0 - None
Abstain: 0 - None
Absent: 1 - Trustee Jain
Motion carried
8. ACTIVE BUSINESS
A. Ordinances & Resolutions
1. ORDINANCE S-1691, An Ordinance Authorizing Amendments and Transfers Among
Budget Line Items the Village of Oak Brook, Illinois
Motioned to Approve: Trustee Manzo
Seconded By: Trustee Martin
Finance Director Fumero introduced the Ordinance by explaining the budget items that need
to be transferred between accounts.
ROLL CALL VOTE:
Ayes: 5 – Trustees Manzo, Martin, Nagle, Reddy, Tiesenga
Nays: 0 - None
Abstain: 0 - None
Absent: 1 - Trustee Jain
Motion carried
2. RESOLUTION R-2204, A Resolution Authorizing the Award of Contract to the Lowest
Responsible Bidder for the Sports Core Parking Lot Addition Project, Schroeder Asphalt
Services, Inc.
Motioned to Approve: Trustee Reddy
Seconded By: Trustee Manzo
Public Works Director O’Malley explained that the approval for the project was granted by
the Board at the March 12, 2024 meeting, and detailed the project and the bid process.
ROLL CALL VOTE:
Ayes: 5 – Trustees Manzo, Martin, Nagle, Reddy, Tiesenga
Nays: 0 - None
Abstain: 0 - None
Absent: 1 - Trustee Jain
Board of Trustees Minutes Page 5 of 6 Regular Meeting of April 9, 2024
Motion carried
3. RESOLUTION R-2207, A Resolution Authorizing and Approving a Purchase Order for the
Purchase and Installation of a New 2001-130 Federal Signal Outdoor Warning Siren
Motioned to Approve: Trustee Martin
Seconded By: Trustee Manzo
Fire Chief Fleege detailed the evaluation process to identify faults, needed upgrades and the
coverage area which showed a deficiency in a part of the Village that expanded within the
last 30 years.
ROLL CALL VOTE:
Ayes: 5 – Trustees Manzo, Martin, Nagle, Reddy, Tiesenga
Nays: 0 - None
Abstain: 0 - None
Absent: 1 - Trustee Jain
Motion carried
4. RESOLUTION R-2208, A Resolution Adopting a Policy Pertaining to Ceremonial
Documents, Proclamations, and Supporting Resolutions
Motioned to Approve: Trustee Martin
Seconded By: Trustee Manzo
Village Manager Summers explained the purpose of the Resolution highlighting the lack of a
formal policy.
ROLL CALL VOTE:
Ayes: 5 – Trustees Manzo, Martin, Nagle, Reddy, Tiesenga
Nays: 0 - None
Abstain: 0 - None
Absent: 1 - Trustee Jain
Motion carried
9. BOARD UPDATES
Trustee Nagle commended the Board for a very productive meeting with JPD Oak Brook Holdings,
Oak Brook Reserve, and addressed the residents, reminding everyone of the reasons why the
Village of Oak Brook does not have a property tax. He also reminded everyone about having the
flexibility to adapt with the times, to keep in mind the increasing pension liability, and to voice
opinions and concerns in a calm, respectful manner so that the developer can adjust accordingly.
Trustee Reddy also commended the presenters tonight and their receptive response to the public
comments, and wished all celebrating various holidays, Happy Eid Mubarak, Happy New Year,
Happy Easter, and Happy Passover.
Trustee Martin thanked the community for coming out to voice their thoughts tonight. She clarified
her earlier comments regarding younger families moving into the community.
Trustee Manzo thanked President Herman for taking the time to walk the property for the proposed
development with each Trustee, commended the residents for coming out and voicing their
opinions and concerns in a clear and respectful manner. He addressed some of the concerns that
were voiced during the Public Comments.
Trustee Tiesenga discussed the Fire Department’s quarterly report and costs surrounding the calls
Board of Trustees Minutes Page 6 of 6 Regular Meeting of April 9, 2024
for service to nursing homes and complimented the Fire Chief for detailed reporting and
transparency.
President Herman added that amendments have been made over the years to adjust ambulance
billing procedures to reflect the true costs of ambulance calls. He addressed the additional funds to
the Village that those changes have been made and shared his hope to address additional issues in
Springfield.
10.ADJOURN TO CLOSED SESSION
For the Purpose of Discussing (1) Minutes of Meetings Lawfully Closed Under This Act, (2) to
consider litigation probable or imminent or pending against, affecting, or on behalf of the Village,
Pursuant to 2(C)(21), 2(C)(11) Of the Illinois Open Meetings Act Respectively
Motioned to Adjourn to Closed Session at 8:55 p.m.
Motion to approve: Trustee Martin
Seconded By: Trustee Manzo
ROLL CALL VOTE:
Ayes: 5 – Trustees Manzo, Martin, Nagle, Reddy, Tiesenga
Nays: 0 - None
Abstain: 0 - None
Absent: 1 - Trustee Jain
Motion carried
Reconvened to Open Session at 9:29 p.m.
11.ADJOURNMENT
MOTION: To adjourn the Regular Meeting of the Board of Trustees at 9:29 p.m.
Motioned to Approve: Trustee Manzo
Seconded By: Trustee Martin
ROLL CALL VOTE:
Ayes: 5 – Trustees Manzo, Martin, Nagle, Reddy, Tiesenga
Nays: 0 - None
Abstain: 0 - None
Absent: 1 - Trustee Jain
Motion carried
ATTEST:
_________________________________________
Netasha Scarpiniti
Village Clerk
/s/ Netasha Scarpiniti