The URL can be used to link to this page

Home My WebLink AboutFinal Action - 06/25/2024 - Board of Trustees BOARD OF TRUSTEES MEETING SUMMARY OF THE SPECIAL VILLAGE OF OAK BROOK BOARD OF TRUSTEES MEETING OF JUNE 25, 2024 BOARD ACTION TAKEN AT THE ABOVE MEETING: The comments shown are a brief summarization of the Board action taken, prepared by the Village Clerk’s Office on the day following the meeting. Accuracy is not guaranteed and this information is subject to correction when the official minutes are prepared and approved. 1. CALL TO ORDER .................................................................................................................................... 7:00 p.m. 2. ROLL CALL .............................................................................................................................................. Trustees Nagle & Reddy Absent 3. PRESIDENT’S OPENING COMMENTS A. Sikich Auditor's ACFR Presentation .................................................................................................... Presented B. Wildberry Café – 1100 22nd Street - Architectural Review ................................................................ Approved 4. PUBLIC COMMENTS 5. APPROVCAL OF MINUTES 1. Regular Board of Trustees Meeting of May 14, 2024 .......................................................................... Approved 2. Regular Executive Meeting Minutes of April 9, 2024 ......................................................................... Approved 6. CONSENT AGENDA: All items on the Consent Agenda are considered to be routine in nature and will be enacted in one motion. There will be no separate discussion of these items unless a Board member so requests, in which event, the item will be removed from the Consent Agenda and considered as the first item after approval of the Consent Agenda. A. Accounts Payable for Period Ending: May 23, 2024 - $2,153,548.14 June 6, 2024 - $759,602.83 June 20, 2024 - $1,960,457.63 ................................................ Authorized 1. LEGAL SERVICES: a) Lamp Law, LLC - Legal Services - April 2024 - $3,333.33 (FY24 YTD - $13,333.32) .................................................................................................................. Authorized b) Ottosen DiNolfo Hasenbalg & Castaldo, LTD - Legal Services - April 2024 - $21,048.53 (FY24 YTD - $79,709.11) ........................................................................ Authorized c) Clark, Baird, Smith, LLP - April 2024 - $649.50 (FY24 YTD - $7,212.00) BOT AGENDA Page 2 d) Marquardt & Belmonte, P.C - Legal Services - March & April 2024 - $478.50 (FY24 YTD - $957.00) ................................................................................................ Authorized TOTAL LEGAL BUDGET FOR 2024 IS $342,284.00 TOTAL LEGAL BILLS PAID FOR 2024 - YTD - $101,678.23 2. Baxter & Woodman - Stormwater Management Master Plan Project - $29,725.68 ......... Authorized 3. BLA, Inc. - Briarwood Lakes Watermain Improvements Project, Phase III - Payout 2 & 3 - $48,180.00 ............................................................................................................... Authorized 4. BCBS - Health Care Services - June & July 2024 - $468,041.20 ..................................... Authorized 5. DuPage Metropolitan Enforcement Group - Fair Share Contribution for FY25 - $21,840.00 ........................................................................................................................ Authorized 6. Intergovernmental Risk Management Agency - April 2024 Deductible - $20,169.02 ..... Authorized 7. Executive Construction Inc. - 22-4-920J Bond Refund - $54,580.00 ............................... Authorized 8. Starchase LLC - Mounted Launch System - $54,894.75 .................................................. Authorized 9. CR Peterson, Inc. - Tennis Court Materials & Installation - $21,120.00 .......................... Authorized 10. DuPage Water Commission - April & May 2024 - $824,485.52 ..................................... Authorized 11. Mauro Sewer Construction, Inc. - Oak Brook Briarwood Lakes Water Main Improvements - Payout 1 & 2 -$1,284,464.70 .................................................................. Authorized 12. Enterprise FM Trust - Vehicles Leases May 2024 - $76,080.76 ...................................... Authorized 13. Chicagoland Pool Management - Pool Management Contracted Services - July 1st Payment - $52,356.00 ....................................................................................................... Authorized 14. Cerniglia Co. - Merry Lane Water Main Improvements - Payouts 1, 2, and 3 - $512,899.91 ...................................................................................................................... Authorized 15. EZA Engineering PLLC - Professional Engineering Services May 2024 - $24,694.48 ... Authorized 16. Al Warren Oil Co. - Gasoline Purchase - $22,161.00....................................................... Authorized 17. Chicagoland Paving Contractors, Inc. - Bath & Tennis Drive Improvements - $227,212.15 ...................................................................................................................... Authorized 18. Thomas Engineering Group, LLC - Oak Brook 2024 Streets Improvements - Payout 1 & 2 - $56,352.34 ............................................................................................................ Authorized 19. Christopher B. Burke Engineering, LTD - Merry Lane Water Main Improvements Project - $28,596.80 .......................................................................................................... Authorized 20. Civiltech Engineering, Inc. - Professional Civil Engineering Services - $45,658.41 ....... Authorized B. Approval of Payroll Paydate: May 16, 2024 - $911,575.41 May 30, 2024 - $859,814.69 June 13, 2024 - $1,003,554.00 ............................................................. Approved C. Village of Oak Brook – Monthly Financial Reports April 2024 ......................................................... Approved D. Village of Oak Brook – Monthly Financial Reports May 2024 .......................................................... Approved E. Authorization to Seek Bids or Proposals or Negotiate Contracts: 1. Authorization to Seek Proposals - GIS Services .......................................................................... Authorized 7. ITEMS REMOVED FROM CONSENT AGENDA ................................................................................. None 8. BOARDS & COMMISSION RECOMMENDATIONS A. Butler School District – Changeable Electronic Sign Regulations – Text Amendment ...................... Concurred 9. ACTIVE BUSINESS BOT AGENDA Page 3 A. Ordinances & Resolutions 1. ORDINANCE S-1698, An Ordinance Adopting a Travel Reimbursement Policy in Accordance with the Local Government Travel Expense Control Act .......................................... Passed 2. ORDINANCE S-1699, An Ordinance Amending the 2024 Classification, Salary and Salary Administration Policy .................................................................................................................... Passed 3. ORDINANCE S-1700, An Ordinance Granting Variation from Provisions of Section 13-11- 10.C.8 of Title 13 ("Zoning Regulations") of the Village Code of the Village of Oak Brook to Allow a Third Wall Sign for the Property Located at 1150 22nd Street, in the Village of Oak Brook, Illinois ................................................................................................................................ Passed 4. ORDINANCE S-1701, An Ordinance Granting Variation from Provisions of Section 13-3- 17.B.2 of Title 13 ("Zoning Regulations") of the Village Code of the Village of Oak Brook to Allow a Four-Foot Fence for the Property Located at 1 Briarwood Central, in the Village of Oak Brook, Illinois ........................................................................................................................ Passed 5. RESOLUTION R-2193, A Resolution Authorizing the Award of Contract to Anchor Mechanical for HVAC Maintenance and Repair Services ............................................................ Passed 6. RESOLUTION R-2211, A Resolution Authorizing and Approving the Oak Brook Public Library to Participate in the Non-Resident Library Card Program from July 1, 2024 to June 30, 2025 ......................................................................................................................................... Passed 7. RESOLUTION R - 2216, A Resolution to Waive Further Bidding and Authorize Staff to Issue a Purchase Order to Revels Turf & Tractor, LLC, of Elgin, Illinois, for One 2024 John Deere 2020A ProGator Utility Vehicle for the Oak Brook Golf Club .......................................... Passed 8. RESOLUTION R-2217, A Resolution Approving and Authorizing the Purchase of Two License Plate Recognition Cameras and Two Overwatch Cameras for Village Property and the Execution of Related Database and Maintenance Agreements ................................................ Passed 9. RESOLUTION R-2219, A Resolution To Waive Further Bidding and Authorize Staff to Issue a Purchase Order to Morton Salt, Inc., Chicago, IL for the Bulk Purchase of Deicer Salt ... Passed 10. RESOLUTION R-2220, A Resolution Authorizing the Award of Contract to the Lowest Responsible Bidder for the Hot Mix Asphalt Material Purchase to Plote Construction Inc. ......... Passed 11. ORDINANCE G-1253, An Ordinance Amending the Village of Oak Brook Code of Ordinances, as Amended, Title 4 (Business And License Regulations), Chapter 1 (Liquor Control), Section 8A (Fees and Number of Licenses Authorized) to Increase the Number of Authorized Class B Liquor Licenses By One to Eighteen for J. Alexander’s Restaurant J. Alexander’s 1410 16th St, Oak Brook, IL 60523 ....................................................................... Passed 12. ORDINANCE G-1254, An Ordinance Amending Title 12 (Recreational Facilities) Chapter 2 (Oak Brook Golf Club) of the Village of Oak Brook Code of Ordinances ................................... Passed 10. BOARD UPDATES BOT AGENDA Page 4 11. ADJOURN TO CLOSED SESSION For the purpose of discussing (1)Minutes of Meetings Lawfully Closed Under This Act, (2) To Consider the Purchase or Lease of Real Property for the Use of The Village, (3) To Consider the Sale or Purchase of Securities, Investments, or Investment Contracts Pursuant to 2(c)(21), 2(c)(5) and 2(c)(7) of the Illinois Open Meetings Act Respectively ............................................................................. 8:29 p.m. ADJOURNMENT OF CLOSED SESSION & RECONVENE TO THE REGULAR BOARD OF TRUSTEES MEETING ............................................................................................................................. 9:43 p.m. 12. UNFINISHED BUSINESS A. Ordinances and Resolutions 1. RESOLUTION R-2214, A Resolution Awarding a Professional Services Agreement to PFM Asset Management LLC, Chicago, Illinois for Professional Investment Management Services .. Passed 13. ADJOURNMENT OF OPEN MEETING ................................................................................................. 9:46 p.m.