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Home My WebLink AboutAgenda - 06/25/2024 - Board of TrusteesBoard of Trustees Agenda Page 1 BOARD OF TRUSTEES MEETING SAMUEL E. DEAN BOARD ROOM BUTLER GOVERNMENT CENTER 1200 OAK BROOK ROAD OAK BROOK, ILLINOIS 630-368-5000 Special Meeting Tuesday, June 25, 2024 7:00 PM “Please be advised that any proposed documents attached hereto are in draft form and vary from the final versions which are adopted at the meeting as set forth herein.” 1. CALL TO ORDER 2. ROLL CALL 3. PRESIDENT’S OPENING COMMENTS A. Sikich Auditor's ACFR Presentation B. Wildberry Café – 1100 22nd Street - Architectural Review Manzo/Tiesenga 4. PUBLIC COMMENTS 5. APPROVAL OF MINUTES A. Regular Board of Trustees Meeting of May 14, 2024 B. Regular Executive Meeting Minutes of April 9, 2024 6. CONSENT AGENDA All items on the Consent Agenda are considered to be routine in nature and will be enacted in one motion. There will be no separate discussion of these items unless a Board member so requests, in which event, the item will be removed from the Consent Agenda and considered as the first item after approval of the Consent Agenda. A. Accounts Payable for Period Ending: May 23, 2024 - $2,153,548.14 June 6, 2024 - $759,602.83 June 20, 2024 - $1,960,457.63 1. LEGAL SERVICES: a) Lamp Law, LLC - Legal Services - April 2024 - $3,333.33 (FY24 YTD - $13,333.32) b) Ottosen DiNolfo Hasenbalg & Castaldo, LTD - Legal Services - April 2024 - $21,048.53 (FY24 YTD - $79,709.11) c) Clark, Baird, Smith, LLP - April 2024 - $649.50 (FY24 YTD - $7,212.00) UPDATED Board of Trustees Agenda Page 2 d) Marquardt & Belmonte, P.C - Legal Services - March & April 2024 - $478.50 (FY24 YTD - $957.00) TOTAL LEGAL BUDGET FOR 2024 IS $342,284.00 TOTAL LEGAL BILLS PAID FOR 2024 - YTD - $101,678.23 2. Baxter & Woodman - Stormwater Management Master Plan Project - $29,725.68 3. BLA, Inc. - Briarwood Lakes Watermain Improvements Project, Phase III - Payout 2 & 3 - $48,180.00 4. BCBS - Health Care Services - June & July 2024 - $468,041.20 5. DuPage Metropolitan Enforcement Group - Fair Share Contribution for FY25 - $21,840.00 6. Intergovernmental Risk Management Agency - April 2024 Deductible - $20,169.02 7. Executive Construction Inc. - 22-4-920J Bond Refund - $54,580.00 8. Starchase LLC - Mounted Launch System - $54,894.75 9. CR Peterson, Inc. - Tennis Court Materials & Installation - $21,120.00 10. DuPage Water Commission - April & May 2024 - $824,485.52 11. Mauro Sewer Construction, Inc. - Oak Brook Briarwood Lakes Water Main Improvements - Payout 1 & 2 -$1,284,464.70 12. Enterprise FM Trust - Vehicles Leases May 2024 - $76,080.76 13. Chicagoland Pool Management - Pool Management Contracted Services - July 1st Payment - $52,356.00 14. Cerniglia Co. - Merry Lane Water Main Improvements - Payouts 1, 2, and 3 - $512,899.91 15. EZA Engineering PLLC - Professional Engineering Services May 2024 - $24,694.48 16. Al Warren Oil Co. - Gasoline Purchase - $22,161.00 17. Chicagoland Paving Contractors, Inc. - Bath & Tennis Drive Improvements - $227,212.15 18. Thomas Engineering Group, LLC - Oak Brook 2024 Streets Improvements - Payout 1 & 2 - $56,352.34 19. Christopher B. Burke Engineering, LTD - Merry Lane Water Main Improvements Project - $28,596.80 20. Civiltech Engineering, Inc. - Professional Civil Engineering Services - $45,658.41 Board of Trustees Agenda Page 3 B. Approval of Payroll Paydate: May 16, 2024 - $911,575.41 May 30, 2024 - $859,814.69 June 13, 2024 - $1,003,554.00 Herman/Martin C. Village of Oak Brook – Monthly Financial Reports April 2024 Herman/Martin D. Village of Oak Brook – Monthly Financial Reports May 2024 Herman/Martin E. Authorization to Seek Bids or Proposals or Negotiate Contracts: 1. Authorization to Seek Proposals - GIS Services Jain/Martin 7. ITEMS REMOVED FROM CONSENT AGENDA 8. BOARDS & COMMISSION RECOMMENDATIONS A. Butler School District – Changeable Electronic Sign Regulations – Text Amendment Manzo/Tiesenga 9. ACTIVE BUSINESS A. Ordinances & Resolutions 1. ORDINANCE S-1698, An Ordinance Adopting a Travel Reimbursement Policy in Accordance with the Local Government Travel Expense Control Act Herman/Martin 2. ORDINANCE S-1699, An Ordinance Amending the 2024 Classification, Salary and Salary Administration Policy Herman/Martin 3. ORDINANCE S-1700, An Ordinance Granting Variation from Provisions of Section 13-11-10.C.8 of Title 13 ("Zoning Regulations") of the Village Code of the Village of Oak Brook to Allow a Third Wall Sign for the Property Located at 1150 22nd Street, in the Village of Oak Brook, Illinois Manzo/Tiesenga 4. ORDINANCE S-1701, An Ordinance Granting Variation from Provisions of Section 13-3-17.B.2 of Title 13 ("Zoning Regulations") of the Village Code of the Village of Oak Brook to Allow a Four-Foot Fence for the Property Located at 1 Briarwood Central, in the Village of Oak Brook, Illinois Manzo/Tiesenga 5. RESOLUTION R-2193, A Resolution Authorizing the Award of Contract to Anchor Mechanical for HVAC Maintenance and Repair Services Jain/Tiesenga 6. RESOLUTION R-2211, A Resolution Authorizing and Approving the Oak Brook Public Library to Participate in the Non-Resident Library Card Program from July 1, 2024 to June 30, 2025 Martin/Tiesenga 7. RESOLUTION R - 2216, A Resolution to Waive Further Bidding and Authorize Staff to Issue a Purchase Order to Revels Turf & Tractor, LLC, of Elgin, Illinois, for One 2024 John Deere 2020A ProGator Utility Vehicle for the Oak Brook Golf Club Manzo/Martin Board of Trustees Agenda Page 4 8. RESOLUTION R-2217, A Resolution Approving and Authorizing the Purchase of Two License Plate Recognition Cameras and Two Overwatch Cameras for Village Property and the Execution of Related Database and Maintenance Agreements Manzo/Reddy 9. RESOLUTION R-2219, A Resolution To Waive Further Bidding and Authorize Staff to Issue a Purchase Order to Morton Salt, Inc., Chicago, IL for the Bulk Purchase of Deicer Salt Tiesenga/Jain 10. RESOLUTION R-2220, A Resolution Authorizing the Award of Contract to the Lowest Responsible Bidder for the Hot Mix Asphalt Material Purchase to Plote Construction Inc. Jain/Tiesenga 11. ORDINANCE G-1253, An Ordinance Amending the Village of Oak Brook Code of Ordinances, as Amended, Title 4 (Business And License Regulations), Chapter 1 (Liquor Control), Section 8A (Fees and Number of Licenses Authorized) to Increase the Number of Authorized Class B Liquor Licenses By One to Eighteen for J. Alexander’s Restaurant J. Alexander’s 1410 16th St, Oak Brook, IL 60523 Herman 12. ORDINANCE G-1254, An Ordinance Amending Title 12 (Recreational Facilities) Chapter 2 (Oak Brook Golf Club) of the Village of Oak Brook Code of Ordinances Manzo/Martin 13. ORDINANCE S-1702, A Ordinance Approving the Assignment and Assumption Agreement By and Between Fig Boz, LLC, and Chic Chef Catering, Inc., for the License to Manage and Operate the Poolside Café at the Oak Brook Bath & Tennis Club Herman/Martin 10. BOARD UPDATES 11. ADJOURN TO CLOSED SESSION For the purpose of discussing (1)Minutes of Meetings Lawfully Closed Under This Act, (2) To Consider the Purchase or Lease of Real Property for the Use of The Village, (3) To Consider the Sale or Purchase of Securities, Investments, or Investment Contracts Pursuant to 2(c)(21), 2(c)(5) and 2(c)(7) of the Illinois Open Meetings Act Respectively 12. UNFINISHED BUSINESS A. Ordinances and Resolutions 1. RESOLUTION R-2214, A Resolution Awarding a Professional Services Agreement to PFM Asset Management LLC, Chicago, Illinois for Professional Investment Management Services Herman/Martin 13. ADJOURNMENT In accord with the provisions of the American with Disabilities Act, any individual who is in need of a reasonable accommodation in order to participate in or benefit from attendance at this public meeting should contact the Butler Government Center (Village Hall), at 630-368-5010 as soon as possible before the meeting date.