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Home My WebLink AboutAgenda - 12/10/2024 - Board of TrusteesBoard of Trustees Agenda Page 1 BOARD OF TRUSTEES MEETING SAMUEL E. DEAN BOARD ROOM BUTLER GOVERNMENT CENTER 1200 OAK BROOK ROAD OAK BROOK, ILLINOIS 630-368-5000 Regular Meeting Tuesday, December 10, 2024 7:00 PM “Please be advised that any proposed documents attached hereto are in draft form and vary from the final versions which are adopted at the meeting as set forth herein.” 1. CALL TO ORDER 2. ROLL CALL 3. PRESIDENT’S OPENING COMMENTS 4. PUBLIC HEARING – PROPOSED 2025 BUDGET The Village President and Board of Trustees will conduct a public hearing on the proposed budget for the Village of Oak Brook for the twelve-month calendar year commencing January 1, 2025 and ending December 31, 2025. The Village welcomes your comments at the December 10, 2024 meeting on the Proposed 2025 Municipal Budget. 5. PUBLIC COMMENTS 6. APPROVAL OF MINUTES A. Special Board of Trustees Meeting Minutes of October 1, 2024 B. Regular Board of Trustees Meeting Minutes of October 08, 2024 C. Regular Board of Trustees Meeting Minutes of October 22, 2024 D. Special Board of Trustees Meeting Minutes of October 29, 2024 E. Regular Board of Trustees Meeting Minutes of November 12, 2024 F. Regular Executive Meeting Minutes of October 8, 2024 7. CONSENT AGENDA All items on the Consent Agenda are considered to be routine in nature and will be enacted in one motion. There will be no separate discussion of these items unless a Board member so requests, in which event, the item will be removed from the Consent Agenda and considered as the first item after approval of the Consent Agenda. A. Accounts Payable for Period Ending: November 20, 2024 - $1,359,054.17 December 4, 2024 - $980,813.00 1. LEGAL SERVICES: a) Lamp Law LLC - Legal Services - October 2024 - $3,333.33 (FY24 YTD - $33,333.30) Board of Trustees Agenda Page 2 b)Clark, Baird, Smith LLP- Legal Services - October 2024 - $838.50 (FY24 YTD - $12,250.50) c)Ottosen DiNolfo Hasenbalg & Castaldo, Ltd. - Legal Servicess - October 2024 - $38,134.93 (FY24 YTD - $245,548.08) TOTAL LEGAL BUDGET FOR 2024 IS $342,284.00 TOTAL LEGAL BILLS PAID FOR 2024 - YTD - $293,959.68 2.StarChase LLC - Vehicle Launcher System - $40,000.00 3.DuPage Convention & Visitor Bureau - 3rd Quarter of 2024 - 25% of 1% Hotel Tax - $40,777.31 4.Enterprise FM Trust - Vehicle Lease for November 2024 - $43,148.70 5.MacQueen - Repair and Preventative Maintenance Unit L94 - $33,118.00 6.Mauro Sewer Construction, Inc. - Oak Brook Briarwood Lakes Water Main Improvements - $405,958.77 7.DuPage Water Commission - October 2024 - $479,746.08 8.BLA, Inc. - Woodside & Forest Glen Watermain Improvement Project - $39,296.12 9.EZA Engineering PLLC - Professional Engineering Services – November 2024 - $22,631.60 10.PNC Equipment Finance - Fire Equipment Lease Payment - $302,058.48 11.Dahme Mechanical Industries - Replace Public Works Garage Heaters - $40,450.00 12.Tyler Technologies, Inc. - Munis Software Maintenance & Support - $89,410.56 13.BCBSIL - Health Care Services - December 2024 - $228,584.58 14.Intergovernmental Risk Management Agency – October 2024 Deductible - $33,744.03 B.Approval of Payroll Paydate: November 14, 2024 - $931,312.44 November 27, 2024 - $916,029.04 Herman/Martin Manzo/Tiesenga C.Village of Oak Brook – Monthly Financial Reports - November 2024 D.Development Services Referrals 1. Referral of TM Real Estate Holdings LLC- Amendment to a Planned Development and Subdivision for Pad "G" and Subdivision (1050 22nd Street) of Oak Brook Commons E.Ordinances & Resolutions 1.ORDINANCE S-1711 - Map Amendment - 2222 35th Street - Midwest Club Homeowners Association Manzo/Tiesenga Board of Trustees Agenda Page 3 8. ITEMS REMOVED FROM CONSENT AGENDA 9. ACTIVE BUSINESS A. Ordinances & Resolutions 1. ORDINANCE G-1262, An Ordinance Amending Chapter 5 of Title 8 of the Village Code of the Village of Oak Brook, Illinois Relating to Water Charges Herman/Martin 2. ORDINANCE G-1263, An Ordinance Amending Title 7 (Motor Vehicles and Traffic) Chapter 1 (Traffic Code) of the Village of Oak Brook Code of Ordinances Herman/Martin 3. ORDINANCE G-1264, An Ordinance Amending Title 7 (Motor Vehicles And Traffic) Chapter 2 (Traffic Schedules) Schedule VII (Parking Prohibited on Certain Streets) of the Village of Oak Brook Code of Ordinances Manzo/Reddy 4. ORDINANCE G-1265, An Ordinance Revising the Fire Plan Review Fees By Amending Chapter 4 (Fees and Bonds) of Title 10 (Building Regulations) of the Village Code of the Village of Oak Brook Jain/Nagle 5. ORDINANCE G-1266, An Ordinance Amending Title 10 (Building Regulations) Chapter 4 (Fees And Bonds) of the Village Of Oak Brook Code of Ordinances Manzo/Tiesenga 6. ORDINANCE S-1712, An Ordinance Authorizing Amendments and Transfers Among Budget Line Items the Village of Oak Brook, Illinois Herman/Martin 7. ORDINANCE S-1713, An Ordinance Adopting The Budget of the Village of Oak Brook for 2025 Herman/Martin 8. ORDINANCE S-1714, An Ordinance Approving the 2025 Classification, Salary and Salary Administration Policy Herman/Martin 9. ORDINANCE S-1715, An Ordinance Granting Variation from Provisions of Section 13-3-17.B.2 of Title 13 (“Zoning Regulations”) of the Village Code of the Village of Oak Brook Relative to the Permitted Fence Height for the Property Located At 19 Mockingbird Lane in the Village of Oak Brook, Illinois Manzo/Tiesenga 10. ORDINANCE S-1716, An Ordinance Amending Ordinance No. S-1392, S-1529, and S-1605, and Approving a Certificate of Appropriateness for the Property Located At 3824 York Road in the Village of Oak Brook, Illinois Manzo/Tiesenga 11. ORDINANCE S-1717, An Ordinance Authorizing the Sale or Donation or Recycling or Disposal of Certain Items of Personal Property Owned By the Village of Oak Brook Herman/Martin 12. RESOLUTION R-2250, A Resolution Approving and Authorizing the Purchase of Two License Plate Recognition Cameras and Two Overwatch Cameras for Hunter Trails Homeowner Association and the Execution of Related Database and Maintenance Agreements Manzo/Reddy 13. RESOLUTION R-2251, A Resolution Approving and Authorizing the Execution of a Purchase Order to OpenGov, Inc. for the Purchase of OpenGov Electronic Procurement Software Suite Jain/Tiesenga Board of Trustees Agenda Page 4 14. RESOLUTION R-2252, A Resolution Approving and Authorizing the Execution of a Purchase Order to OpenGov, Inc. for the Purchase of OpenGov Asset Management Materials Jain/Tiesenga 15. RESOLUTION R-2253, A Resolution Approving and Authorizing the Execution of a Purchase Order to Currie Motors Ford, of Frankfort, Illinois for the Purchase of Two 2025 Ford Escape AWD Vehicles for the Public Works Department Jain/Tiesenga 16. RESOLUTION R-2254, A Resolution Approving and Authorizing the Execution of an Agreement for Elevator Inspection and Plan Review Services with Elevator Inspection Services Company, LLC Manzo/Tiesenga 17. RESOLUTION R-2255, A Resolution Approving and Authorizing the Execution of a Purchase Order to Current Technologies for the Purchase and Installation of San Storage Array Jain/Martin 18. RESOLUTION R-2256, A Resolution Approving and Authorizing the Execution of an Agreement with Johnson Controls Security Solutions for Alarm Monitoring Services Jain/Martin 10. BOARD UPDATES 11. ADJOURN TO CLOSED SESSION For the Purpose of Discussing (1) Minutes of Meetings Lawfully Closed Under This Act, (2) to consider litigation probable or imminent or pending against, affecting, or on behalf of the Village, (3) to consider the employment, compensation, discipline, performance, dismissal of a specific employee or employees of the Village Pursuant to Sections 2(C)(21), 2(C)(11) and 2(C)(1) Of the Illinois Open Meetings Act Respectively 12. ADJOURNMENT In accord with the provisions of the American with Disabilities Act, any individual who is in need of a reasonable accommodation in order to participate in or benefit from attendance at this public meeting should contact the Butler Government Center (Village Hall), at 630-368-5010 as soon as possible before the meeting date.