HomeMy WebLinkAboutMinutes - 04/23/2024 - Board of Trustees
Board of Trustees Minutes Page 1 of 6 Regular Meeting of April 23, 2024
MINUTES OF THE APRIL 23, 2024 REGULAR
MEETING OF THE PRESIDENT AND BOARD OF
TRUSTEES OF THE VILLAGE OF OAK BROOK
APPROVED AS WRITTEN ON
MAY 14, 2024
1. CALL TO ORDER
The Regular Meeting of the Village Board of Trustees was called to order by President Laurence
Herman in the Samuel E. Dean Boardroom of the Butler Government Center at 7:00 p.m. The
Pledge of Allegiance was recited.
2. ROLL CALL
Village Clerk Netasha Scarpiniti called the roll:
PRESENT: Trustees Naveen Jain, Michael Manzo, A. Suresh Reddy, Edward Tiesenga and
President Laurence Herman
VIA ZOOM: None
ABSENT: Trustees Melissa Martin, James Nagle
IN ATTENDANCE: Village Manager Greg Summers, Assistant Village Manager Joseph Mitchell,
Information Technology Director Tom Gilbert, Police Chief Brian Strockis, Public Works Director
Tim O’Malley, Head Librarian Jacob Post, Finance Director Marilyn Fumero, Fire Chief Kevin
Fleege, Development Services Director Rebecca Von Drasek, Sports Core Director Art Segura, and
Village Attorney Stephen H. Dinolfo
3. PRESIDENT’S OPENING COMMENTS
President Herman reminded everyone about the Village of Oak Brook blood drive, announced the
Arbor Day celebration and first annual tree planting ceremony to serve as a tribute to those making
a positive impact on the community. This year's tree dedication is in memory of firefighter Tommy
Sinclair. President Herman asked Clerk Scarpiniti to read the Arbor Day Proclamation.
A. Arbor Day Proclamation
Clerk Scarpiniti read the Proclamation.
B. Pediatric Urgent Care – 1180 Harger Road - Preliminary Review
Development Services Director VonDrasek provided a brief overview of the Pediatric Urgent
Care Presentation and invited attorney Scott Day to present the project.
Attorney Scott Day, representing the applicant, explained the dynamics of the project and
described the proposed use of the previously subdivided space and new configurations for the
building. He addressed questions from the Board.
President Herman mentioned that the presented item is an introductory one and the first step
in the process prior to requesting final approval from the Board.
Trustee Tiesenga described past experiences with infrastructure projects and requested that
the architects be conscientious regarding the architecture on the exterior of the building.
Trustee Jain asked about the value proposition to Franklin Partners and the residents of
building a pediatric urgent care in the prime commercial space.
Trustee Manzo wanted Franklin Partners to ensure that the signage would not be too
overbearing for the site.
Board of Trustees Minutes Page 2 of 6 Regular Meeting of April 23, 2024
4. PUBLIC COMMENTS
The President of the Ginger Creek Subdivision made comments regarding the street improvement
project and asked for an update regarding the same.
5. APPROVAL OF MINUTES
A. Regular Board of Trustees Meeting of April 09, 2024
MOTION: To approve the Minutes of the Regular Board of Trustees Meeting of April 09,
2024
Motioned to Approve: Trustee Reddy
Seconded By: Trustee Manzo
VOICE VOTE:
Motion carried
B. Executive Meeting Minutes of February 27, 2024
MOTION: To approve the Executive Meeting Minutes of February 27, 2024
Motioned to Approve: Trustee Reddy
Seconded By: Trustee Manzo
VOICE VOTE:
Motion carried
6. CONSENT AGENDA
A. Accounts Payable for Period Ending: April 17, 2024 - $2,025,141.65
1. LEGAL SERVICES:
a) Clark Baird Smith LLP - Legal Services - March 2024 - $150.00 (FY24 YTD -
$6,562.50)
b) Ottosen, Dinolfo, Hasenbalg & Castaldo, Ltd. - Legal Services - March 2024 -
$19,223.43 (FY24 YTD - $58,660.58)
c) Lamp Law, LLC. - Legal Services - March 2024 - $3,333.33 (FY24 YTD -
$9,999.99)
TOTAL LEGAL BUDGET FOR 2024 IS $342,284.00
TOTAL LEGAL BILLS PAID FOR 2024 - YTD - $76,168.37
2. Atlas Bobcat, LLC. - 60" Sweeper - $100,195.43
3. DuPage Water Commission - March 2024 - $315,331.17
4. Nadler Golf Car - Golf Cars - $671,600.00
5. Reinders, Inc. - Reel Front Load Grinder - $58,990.00
6. Illinois Department of Transportation - Harger Rd. from Spring Rd. - $293,663.19
Board of Trustees Minutes Page 3 of 6 Regular Meeting of April 23, 2024
7. Al Warren Oil Co., Inc. - Regular Unleaded Gasoline - $24,153.36
8. John Deere Financial - JD 410L Backhoe Loader - $74,517.92
9. John Deere Financial - JD 524P Wheel Loader- $96,273.41
10. DuPage Convention & Visitors Bureau - 1st Quarter 2024 Dues 25% of 1% - $29,004.87
B. Approval of Payroll Paydate: April 18, 2024 - $878,201.76
C. Village of Oak Brook – Monthly Financial Reports March 2024
D. Authorization to Seek Bids or Proposals or Negotiate Contracts:
1. 2024 Streets Improvement Project
E. Ordinances & Resolutions
1. RESOLUTION R-2206, A Resolution Approving the Release of Closed Meeting Minutes
for 2014 to 2016
MOTION: To approve the Consent Agenda, and authorize the expenditures as presented
Motioned to Approve: Trustee Reddy
Seconded By: Trustee Manzo
ROLL CALL VOTE:
Ayes: 4 - Trustees Jain, Manzo, Reddy, Tiesenga
Nays: 0 - None
Abstain: 0 - None
Absent: 2 - Trustee Martin, Nagle
Motion carried
7. ITEMS REMOVED FROM CONSENT AGENDA
8. BOARDS & COMMISSION RECOMMENDATIONS
A. Blistex 100, LLC. – 100 Windsor Drive – Parking Variation
President Herman reviewed the procedures surrounding Board and Commission
Recommendations and asked Development Services Director Von Drasek to present the
Item.
Mr. Halliday summarized the changing operations from distribution operations to light
manufacturing and packaging, thereby increasing the number of employees working in the
building. He explained the necessity of additional parking to cover the shift overlap.
Board comments reflected landscaping, parking overview, and appreciation for transparency.
MOTION: To concur with the recommendation from the Planning & Zoning Commission
approving the requested variations to Section 13-12-3H.2 and 13-15-2.A of the Code for the
property located at 100 Windsor Drive to allow additional parking spaces subject to the
following:
The proposed parking and landscaping shall be in substantial conformance with the
plans as submitted and approved. The landscaping will include screening of loading
Board of Trustees Minutes Page 4 of 6 Regular Meeting of April 23, 2024
bay doors at the southwest location.
Add the condition “Notwithstanding the attached exhibits, the applicant shall meet
all Village Ordinance requirements at the time of building permit application except
as specifically varied or waived.”
Motioned to Approve: Trustee Tiesenga
Seconded By: Trustee Manzo
ROLL CALL VOTE:
Ayes: 4 - Trustees Jain, Manzo, Reddy, Tiesenga
Nays: 0 - None
Abstain: 0 - None
Absent: 2 - Trustee Martin, Nagle
Motion carried
B. 4006 Adams Road – Side & Rear Yard Setback Variations
Peter Gatsch, President of National Energy Contractors, Inc., shared the history of the
property, summarized the Zoning meeting denial of the requested variance to build an
addition in the back of the property. He asked the Board to reconsider that decision based on
the unique circumstances surrounding the property.
Property owners Bojana and Jason Carey requested that the Board reconsider the Planning
and Zoning Commission’s denial and explained the family's circumstances and the current
structure of the house and topography of the land.
A Fullersburg Woods Resident urged the Board to concur with the Planning and Zoning
Commission's recommendation to deny the request for the variance.
Trustees made comments regarding previously granted variances, sympathized with the
uniqueness of the house and property specifications, and expressed their desire to concur
with the Planning and Zoning Commission's recommendation.
MOTION: To concur with the Planning and Zoning recommendation to deny the requested
variations from Sections 13-6B-3F.2and 13-6B-3F.3 of the Zoning Regulations to permit an
addition to the southwest corner of the principal structure at 4006 Adams Road.
Motioned to Approve: Trustee Manzo
Seconded By: Trustee Reddy
ROLL CALL VOTE:
Ayes: 4 - Trustees Jain, Manzo, Reddy, Tiesenga
Nays: 0 - None
Abstain: 0 - None
Absent: 2 - Trustee Martin, Nagle
Motion carried
9. ACTIVE BUSINESS
A. Ordinances & Resolutions
Board of Trustees Minutes Page 5 of 6 Regular Meeting of April 23, 2024
1. RESOLUTION R-2210, A Resolution Approving and Authorizing an Intergovernmental
Agreement By and Between the Village of Oak Brook and Illinois Public Works Mutual
Aid Network Agreement (IPWMAN)
Public Works Director O'Malley explained the Resolution and its purpose.
Motioned to Approve: Trustee Jain
Seconded By: Trustee Manzo
ROLL CALL VOTE:
Ayes: 4 - Trustees Jain, Manzo, Reddy, Tiesenga
Nays: 0 - None
Abstain: 0 - None
Absent: 2 - Trustee Martin, Nagle
Motion carried
2. RESOLUTION R-2209, A Resolution Approving and Authorizing the Purchase License
Plate Recognition and Overwatch Cameras for Homeowner Associations and the
Execution of Related Database and Maintenance Agreements
Police Chief Strockis presented the Resolution and provided an update regarding the
ongoing LPR project. He commented on the Board's commitment to public safety and
technology-driven proactive policing. Discussion regarding residential burglaries, crime
within the Village and proactive policing.
Motioned to Approve: Trustee Reddy
Seconded By: Trustee Manzo
ROLL CALL VOTE:
Ayes: 4 - Trustees Jain, Manzo, Reddy, Tiesenga
Nays: 0 - None
Abstain: 0 - None
Absent: 2 - Trustee Martin, Nagle
Motion carried
3. ORDINANCE S-1695, An Ordinance Authorizing the Sale or Donation or Recycling or
Disposal of Certain Items of Personal Property Owned by the Village of Oak Brook
Fire Chief Fleege presented the Ordinance explaining the donation of specific items that
do not have value or are not in compliance with the Village of Oak Brook’s safety
standards.
Motioned to Approve: Trustee Reddy
Seconded By: Trustee Manzo
ROLL CALL VOTE:
Ayes: 4 - Trustees Jain, Manzo, Reddy, Tiesenga
Nays: 0 - None
Abstain: 0 - None
Absent: 2 - Trustee Martin, Nagle
Motion carried
Board of Trustees Minutes Page 6 of 6 Regular Meeting of April 23, 2024
10.BOARD UPDATES
Trustee Reddy congratulated President Herman and Trustee Manzo for introducing the new
procedure for presenting the Agenda Items and commended all the Department Directors for their
hard work and dedication.
Trustee Manzo recommended that the Arbor Day Proclamation be sent to the DuPage County Forest
Preserve District. Trustee Manzo would like to ensure that new construction homes fit the character
of Oak Brook and is looking forward to the new zoning requirements to be implemented.
Trustee Tiesenga thanked President Herman for the new Arbor Day tradition, echoed Trustee
Manzo's comments regarding the DuPage County Forest Preserve District destroying trees,
addressed a significant amount of tree removal in the Village and mentioned that it could be time to
establish a tree ordinance.
11.ADJOURN TO CLOSED SESSION
Motioned to adjourn to Closed Session at 8:18 p.m.
Motioned to Approve: Trustee Reddy
Seconded By: Trustee Manzo
ROLL CALL VOTE:
Ayes: 4 - Trustees Jain, Manzo, Reddy, Tiesenga
Nays: 0 - None
Abstain: 0 - None
Absent: 2 - Trustee Martin, Nagle
Motion carried
12.ADJOURNMENT
MOTION: To reconvene and adjourn the Regular Meeting of the Board of Trustees at 9:06 p.m.
Motioned to Approve: Trustee Manzo
Seconded By: Trustee Jain
ROLL CALL VOTE:
Ayes: 4 - Trustees Jain, Manzo, Reddy, Tiesenga
Nays: 0 - None
Abstain: 0 - None
Absent: 2 - Trustee Martin, Nagle
Motion carried
ATTEST:
_________________________________________
Netasha Scarpiniti
Village Clerk
/s/ Netasha Scarpiniti