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Home My WebLink AboutMinutes - 05/14/2024 - Board of TrusteesBoard of Trustees Minutes Page 1 of 6 Regular Meeting of May 14, 2024 MINUTES OF THE MAY 14, 2024 REGULAR MEETING OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF OAK BROOK APPROVED AS WRITTEN ON JUNE 25, 2024 1.CALL TO ORDER The Regular Meeting of the Village Board of Trustees was called to order by President Laurence Herman in the Samuel E. Dean Boardroom of the Butler Government Center at 7:00 p.m. The Pledge of Allegiance was recited. 2.ROLL CALL Village Deputy Clerk Connie Reid called the roll: PRESENT: Trustees Naveen Jain, Melissa Martin, A. Suresh Reddy, and President Laurence Herman VIA ZOOM: Trustee Tiesenga ABSENT: Trustees Michael Manzo and James Nagle IN ATTENDANCE: Village Manager Greg Summers, Assistant Village Manager Joseph Mitchell, Information Technology Director Tom Gilbert, Police Chief Brian Strockis, Public Works Director Tim O’Malley, Head Librarian Jacob Post, Finance Director Marilyn Fumero, Battalion Chief Jeff Marciniak, Development Services Director Rebecca Von Drasek, Sports Core Director Art Segura, and Village Attorney Sam J. Tornatore 3.PRESIDENT’S OPENING COMMENTS President Herman commended the Village of Oak Brook Fire Department for their swift and heroic actions in extinguishing the fire in Saddle Brook. He discussed the positive consequences of the Village's investment in crime-fighting technology and discussed National Public Works Week. A.National Public Works Week Proclamation President Herman asked Deputy Clerk Reid to read the National Public Works Week Proclamation. Deputy Clerk Reid read the Proclamation. B.Swearing-In of Deputy Chief Robert Christopherson and Police Sergeant Andrew Franczak Police Chief Strockis thanked President Herman and the entire Village Board for the opportunity to share this special moment with everyone. He discussed each officer's accomplishments throughout their career with the Village of Oak Brook and announced the promotional rank for the officers. Deputy Clerk Reid swore in Police Officer Andrew Franczak as Sergeant and Sergeant Robert Christopherson as Deputy Chief. Sergeant Franczak thanked Police Chief Strockis, the Village Board, and past and present co- workers for their support and opportunities throughout his career with the Village. Deputy Chief Christopherson thanked the retired officers for training and shaping them into Board of Trustees Minutes Page 2 of 6 Regular Meeting of May 14, 2024 who they are today, President Herman, the Village Board, co-workers, and family and friends for their support throughout his career. 4. PUBLIC COMMENTS None 5. APPROVAL OF MINUTES A. Regular Board of Trustees Meeting of April 23, 2024 MOTION: To approve the Minutes of the Regular Board of Trustees Meeting of April 23, 2024 Motioned to Approve: Trustee Jain Seconded By: Trustee Martin VOICE VOTE: Motion carried 6. CONSENT AGENDA A. Accounts Payable for Period Ending: May 8, 2024 - $899,966.06 1. Reinders, Inc. - Automatic Bedknife Grinder - $33,299.00 2. IRMA - February 2024 Premiums - $73,960.79 3. Sundek of Illinois, Inc. - Pool Deck Repairs and Resurfacing - Progress Payment - $34,500.00 4. DU-COMM - Fire Department Quarterly Shares May 1, 2024 - July 31, 2024 - $39,773.50 5. DU-COMM - Police Department Quarterly Shares May 1, 2024 - July 31, 2024 - $142,769.75 6. EZA - Municipal Engineering Services for April 2024 - $28,243.25 7. Chicagoland Pool Management - Pool Management Contract - June 1 Payment - $48,328.00 8. BCBSIL - Health Care Services - May 2024 - $233,621.54 B. Approval of Payroll Paydate: May 02, 2024 - $900,283.71 C. Authorization to Seek Bids or Proposals or Negotiate Contracts: 1. Professional Services for the replacement of HVAC AC7 and AC8 for the Butler Government Center/Oak Brook Police Department. 2. Professional Services for the Oak Brook BGC Roof Replacement. 3. Asphalt Material Purchase 4. Professional Services for Water Facility Security Upgrades Board of Trustees Minutes Page 3 of 6 Regular Meeting of May 14, 2024 D. Development Services Referrals 1. Zoning Code Amendments E. Ordinances and Resolutions 1. ORDINANCE S-1696, An Ordinance Granting Variations from Provisions of Section 13- 12-3H.2 And 13-15-2.A of Title 13 (“Zoning Regulations”) of The Village Code of the Village of Oak Brook to Allow Additional Parking Spaces for the Property Located At 100 Windsor Drive In the Village Of Oak Brook, Illinois F. Summer Meeting Payment Schedule MOTION: To approve the Consent Agenda, and authorize the expenditures as presented Motioned to Approve: Trustee Jain Seconded By: Trustee Martin ROLL CALL VOTE: Ayes: 4 - Trustees Jain, Martin, Reddy, Tiesenga Nays: 0 - None Abstain: 0 - None Absent: 2 - Trustees Manzo and Nagle Motion carried 7. ITEMS REMOVED FROM CONSENT AGENDA None 8. ACTIVE BUSINESS A. Ordinances & Resolutions 1. RESOLUTION R-2212, A Resolution to Waive Competitive Bidding And Authorize Staff to Issue a Purchase Order to Range Servant for One Range Servant Ultima 45 Dual Golf Dispenser and Ultima 12 Ball Management System for Oak Brook Golf Club Assistant Village Manager Mitchell explained that the Sports Core Advisory Committee unanimously approved the item before presenting it to the Board. He addressed the different available features, credit card fees, and the transfer of any leftover tokens as a credit to the machines. Trustee Martin further clarified the reasons for the Waiver of Competitive Bidding, expressed her thoughts and opinions on the matter, and thanked Assistant Village Manager Mitchel and Sports Core Director Segura for seeking out and finding the Item. Motioned to Approve: Trustee Reddy Seconded By: Trustee Martin Board of Trustees Minutes Page 4 of 6 Regular Meeting of May 14, 2024 ROLL CALL VOTE: Ayes: 4 - Trustees Jain, Martin, Reddy, Tiesenga Nays: 0 - None Abstain: 0 - None Absent: 2 - Trustees Manzo and Nagle Motion carried. 9.BOARD UPDATES Trustee Reddy discussed the Community Engagement Committee and invited everyone to attend the Pancake Breakfast with the Fire Department on May 19. He congratulated the Police Department for the fantastic job they have been doing over the last few years and congratulated Sergeant Franczak and Deputy Chief Christopherson for their promotions. Trustee Martin reminded everyone that the Bath and Tennis Membership sign-up, renewal, swim team registrations, Swim Lessons, Tennis Lessons, and Golf Lessons for the children are open and encouraged everyone to go online to find the various opportunities. She announced that Oak Brook Day would be held on June 2 at the Bath and Tennis Club. The Summer Reading Kick-Off at the Oak Brook Library will be starting with a Foam Party on June 8. Trustee Jain congratulated the Police Department on the promotions, spoke about the Golf Club, the Bath and Tennis Club, and encouraged everyone to engage with the Board, so that further improvements can be made in the future. 10.ADJOURN TO CLOSED SESSION Motioned to adjourn to Closed Session at 7:30 p.m. Motioned to Approve: Trustee Martin Seconded By: Trustee Reddy ROLL CALL VOTE: Ayes: 4 - Trustees Jain, Martin, Reddy, Tiesenga Nays: 0 - None Abstain: 0 - None Absent: 2 - Trustees Manzo and Nagle Motion carried. 11.RECONVENE TO REGULAR BOARD OF TRUSTEES MEETING MOTION: To reconvene and adjourn the Regular Meeting of the Board of Trustees at 8:27 p.m. Motioned to Approve: Trustee Martin Seconded By: Trustee Reddy ROLL CALL VOTE: Ayes: 4 - Trustees Jain, Martin, Reddy, Tiesenga Nays: 0 - None Abstain: 0 - None Absent: 2 - Trustees Manzo and Nagle Board of Trustees Minutes Page 5 of 6 Regular Meeting of May 14, 2024 12. ORDINANCES AND RESOLUTIONS A. ORDINANCE S-1697, An Ordinance Amending the Investment Policy for the Village of Oak Brook, Illinois Finance Director Fumero explained that the Ordinance is an administrative one, updating language to reflect legislative changes. Motioned to Approve: Trustee Martin Seconded By: Trustee Jain ROLL CALL VOTE: Ayes: 4 - Trustees Jain, Martin, Reddy, Tiesenga Nays: 0 - None Abstain: 0 - None Absent: 2 - Trustees Manzo and Nagle Motion carried. B. RESOLUTION R-2214, A Resolution Awarding a Professional Services Agreement to PFM Asset Management LLC, Chicago, Illinois for Professional Investment Management Services MOTION: To table Resolution R-2214 until the next Board of Trustees Meeting held on June 25, 2024, was made and approved. Motioned to Approve: Trustee Martin Seconded By: Trustee Reddy ROLL CALL VOTE: Ayes: 4 - Trustees Jain, Martin, Reddy, Tiesenga Nays: 0 - None Abstain: 0 - None Absent: 2 - Trustees Manzo and Nagle Motion carried. C. RESOLUTION R-2215, A Resolution Awarding a Professional Services Agreement to PFM Asset Management LLC, Chicago, Illinois for other Post-Employment Benefits (OPEB) Investment Advisory Services MOTION: To table Resolution R-2215 until the next Board of Trustees Meeting held on June 25, 2024, was made and approved. Motioned to Approve: Trustee Martin Seconded By: Trustee Reddy ROLL CALL VOTE: Ayes: 4 - Trustees Jain, Martin, Reddy, Tiesenga Nays: 0 - None Abstain: 0 - None Board of Trustees Minutes Page 6 of 6 Regular Meeting of May 14, 2024 Absent: 2 - Trustees Manzo and Nagle Motion carried. 13.ADJOURNMENT Motion to adjourn the Regular Board of Trustees Meeting at 8:31 p.m. Motioned to Approve: Trustee Martin Seconded By: Trustee Reddy ROLL CALL VOTE: Ayes: 4 - Trustees Jain, Martin, Reddy, Tiesenga Nays: 0 - None Abstain: 0 - None Absent: 2 - Trustees Manzo and Nagle Motion carried. ATTEST: _______________________________________ Connie Reid Deputy Village Clerk /s/ Connie Reid