HomeMy WebLinkAboutMinutes - 07/16/2024 - Board of TrusteesBoard of Trustees Minutes Page 1 of 7 Special Meeting of July 16, 2024
MINUTES OF THE JULY 16, 2024 SPECIAL MEETING OF
THE PRESIDENT AND BOARD OF TRUSTEES OF THE
VILLAGE OF OAK BROOK
APPROVED AS WRITTEN ON
AUGUST 13, 2024
1. CALL TO ORDER
The Special Meeting of the Village Board of Trustees was called to order by President Laurence E. Herman in the
Samuel E. Dean Board Room of the Butler Government Center at 7:00 p.m. The Pledge of Allegiance was recited.
2. ROLL CALL
Clerk Netasha Scarpiniti called the roll:
PRESENT: Trustees Naveen Jain, Michael Manzo as President Pro Tem, Melissa Martin, James Nagle, A. Suresh
Reddy
VIA ZOOM: Trustee Edward Tiesenga and President Laurence E. Herman
ABSENT: None
IN ATTENDANCE: Village Manager Greg Summers, Assistant Village Manager Joseph Mitchell, Information
Technology Director Tom Gilbert, Police Chief Brian Strockis, Public Works Director Tim O'Malley, Head
Librarian Jacob Post, Finance Director Marilyn Fumero, Fire Chief Kevin Fleege, Development Services Director
Rebecca Von Drasek, Sports Core Director Art Segura, and Village Attorney Michael Castaldo Jr.
3. PRESIDENT’S OPENING COMMENTS
President Pro Tem Manzo announced that he would chair the meeting as the President Pro Tem. President Herman
discussed the Taste of Oak Brook, expressed his appreciation for all the generous sponsors, and thanked the Taste
of Oak Brook Committee, its leaders, and staff for their tireless efforts and long hours making such a memorable
event possible. He mentioned that a European luxury brand, Byredo, opened their first Chicagoland location in
Oakbrook Center. President Herman also discussed the following events occurring in the Village of Oak Brook
including the unveiling of the Oaks Amphitheater by the Park District, and the first Movie Night of the Summer at
the Bath & Tennis Club to which all residents are invited. He encouraged everyone to visit the Village Website for
more information.
President Pro Tem Manzo echoed President Herman's remarks about the Taste of Oak Brook, adding that it was a
record-breaking event, and expressed his appreciation to the Staff for stepping up and making it an incredible day.
4. PUBLIC COMMENTS
None
5. APPROVAL OF MINUTES
A. Special Board of Trustees Meeting of June 25, 2024
MOTION: Motion to approve Special Board of Trustees Meeting of June 25, 2024
Motioned to Approve: Trustee Reddy
Seconded by: Trustee Nagle
VOICE VOTE: Passed
B. Regular Executive Meeting Minutes of April 23, 2024
MOTION: Motion to Approve the Regular Executive Meeting Minutes of April 23, 2024
Board of Trustees Minutes Page 2 of 7 Special Meeting of July 16, 2024
Motioned to Approve: Trustee Martin
Seconded by: Trustee Reddy
VOICE VOTE: Passed
C. Regular Executive Meeting Minutes of May 14, 2024
MOTION: Motion to Approve Regular Executive Meeting Minutes of May 14, 2024
Motioned to Approve: Trustee Martin
Seconded by: Trustee Reddy
VOICE VOTE: Passed
6. CONSENT AGENDA
A. Accounts Payable for Period Ending: July 10, 2024 - $744,184.82
1. LEGAL SERVICES:
a) Lamp Law LLC - Legal Services - May 2024 - $3,333.33 (FY24 YTD - $16,666.65)
b) Ottosen Dinolfo Hasenbalg & Castaldo, Ltd. - Legal Services - May 2024 - $18,520.70 (FY24 YTD -
$98,229.81)
TOTAL LEGAL BUDGET FOR 2024 IS $342,284
TOTAL LEGAL BILLS PAID FOR 2024 - YTD - $123,566.66
2. BLA, Inc. - Engineering Services - Sports Core Parking Lot Addition - $26,37400
3. EZA Engineering PLLC - Professional Engineering Services June 2024 - $21,760.74
4. Revels Turf & Tractor, LLC - Progator for Golf Course - $33,886.28
5. Chicagoland Pool Management - August 1st Payment on Pool Management Contract - $40,275.00
6. OpenGov, Inc. - Software Maintenance Renewal - Service from 6/20/2024 to 6/19/2025 - $49,872.00
7. Christopher Burke Engineering, LTD. - Oak Brook Spring Rd. Culvert Roadway & Watermain
Improvements - $29,195.00
8. Double D Booking Inc. - Taste of Oak Brook Entertainment - $30,025.00
9. V.I.P. Valet Services Inc. - Taste of Oak Brook Valet Services - $26,783.00
B. Approval of Payroll Paydate: June 27, 2024 - $953,622.18
July 11, 2024 - $964,070.91
C. Authorization to Seek Bids or Proposals or Negotiate Contracts:
1. Professional Services for Public Works Garage Heaters
Board of Trustees Minutes Page 3 of 7 Special Meeting of July 16, 2024
D. Development Services Referrals
1. Referral – Kids Urgent Care facility proposed for 1180 Harger Road
2. Referral - Plat of Consolidation - 401 & 405 Canterberry Lane
MOTION: Motion to Approve the Consent Agenda and Authorize the expenditures as presented
Motion to Approve: Trustee Reddy
Seconded by: Trustee Martin
ROLL CALL VOTE:
Ayes: 6 Trustees Jain, Manzo, Martin, Nagle, Reddy, Tiesenga
Nays: 0 None
Abstain: 0 None
Absent: 0 None
Motion Passed
7. ITEMS REMOVED FROM CONSENT AGENDA
None
8. ACTIVE BUSINESS
A. Ordinances & Resolutions
1. RESOLUTION R-2223, A Resolution Approving and Authorizing the Execution of an Agreement By
and Between the Village of Oak Brook and Axon Enterprise, Inc., for the Consolidation of Existing
Axon Contracts, Adding Axon Report Management System Services, and Further Authorizing the
Execution of Related Maintenance and Database Access Agreements
Trustee Martin presented the motion, and Police Chief Strockis explained that the Resolution combines
three contracts into one, saving the Village several thousand dollars each year. Discussion regarding
termination rights, contract length, system maintenance, data storage, and retention took place.
Motioned to Approve: Trustee Martin
Seconded by: Trustee Nagle
ROLL CALL VOTE:
Ayes: 6 Trustees Jain, Manzo, Martin, Nagle, Reddy, Tiesenga
Nays: 0 None
Abstain: 0 None
Absent: 0 None
Motion Passed
2. RESOLUTION R-2218, A Resolution Approving an Extension Agreement By and Between the Village
of Oak Brook and Flood Brothers Disposal Company for the Collection and Disposal of Single Family
Residential Waste
Board of Trustees Minutes Page 4 of 7 Special Meeting of July 16, 2024
Village Manager Summers stated that after going through the bid process in 2019, it was determined that
Flood Brothers Disposal provided significantly lower rates than its competitors and the recommendation
is to extend the contract. Questions regarding the company's past and future were addressed by the
company's CEO, Kevin Flood.
Motioned to Approve: Trustee Martin
Seconded by: Trustee Reddy
ROLL CALL VOTE:
Ayes: 6 Trustee Jain, Manzo, Martin, Nagle, Reddy, Tiesenga
Nays: 0 None
Abstain: 0 None
Absent: 0 None
Motion Passed
3. RESOLUTION R-2221, A Resolution Authorizing the Award of Contract to the Lowest Responsible
Bidder for the 2024 Streets Improvement Project, K-Five Construction, Inc.
Public Works Director O'Malley discussed the resolution, recommending that the award of the contract
goes to the lowest responsible bidder, citing Lyons Electric Company for traffic control and street
lighting system maintenance.
Trustee Jain asked about the connection between the approved asphalt purchase from the last meeting
and this project.
Motioned to Approve: Trustee Martin
Seconded by: Trustee Reddy
ROLL CALL VOTE:
Ayes: 6 Trustees Jain, Manzo, Martin, Nagle, Reddy, Tiesenga
Nays: 0 None
Abstain: 0 None
Absent: 0 None
Motion Passed
4. RESOLUTION R-2222, A Resolution Authorizing the Award of Contract for the 2024 Traffic Control
and Street Lighting System Maintenance to Lyons Electric Company, Inc.
Public Works Director O'Malley stated that two bids were received after the Board approved the "request
for proposals" on June 11th, 2024. The review process took place on June 26th, 2024. The Lyons
Electric Company adds the best overall value to the Village. He also clarified the terms covering the
scope of work and beyond between the two companies. He addressed the advances in technology for the
streetlight project.
Trustee Martin expressed her concerns with a discrepancy in pricing between the two proposals and
asked for clarification on services covered under the maintenance scope of work and the additional work
beyond that scope in terms of pricing. She also asked about the availability of technological
advancements and programmable lighting options.
Motioned to Approve: Trustee Martin
Seconded by: Trustee Reddy
ROLL CALL VOTE:
Ayes: 6 Trustees Jain, Manzo, Martin, Nagle, Reddy and Tiesenga
Board of Trustees Minutes Page 5 of 7 Special Meeting of July 16, 2024
Nays: 0 None
Abstain: 0 None
Absent: 0 None
Motion Passed
5. ORDINANCE G-1256, An Ordinance Amending the Village of Oak Brook Code of Ordinances, As
Amended, Title 4, Chapter 1 Section 8A to Decrease the Number of Authorized Class A-1 Liquor
Licenses by Two to Forty-Three for Chipotle Mexican Grill and Labriola Bakery and Café
Chipotle 2103 Clearwater Dr, Oak Brook, IL 60523
Labriola 3021 Butterfield Rd, Oak Brook, IL 60523
Trustee Nagle recused himself and exited the room due to a conflict of interest.
Motioned to none: Trustee Martin
Seconded by: Trustee Jain
ROLL CALL VOTE:
Ayes: 5 Trustees Jain, Manzo, Martin, Reddy, Tiesenga
Nays: 0 None
Recuse: 1 Trustee Nagle
Absent: 0 None
Motion Passed
6. ORDINANCE G-1255, An Ordinance Amending Title 13 (Zoning Regulations) of the Village of Oak
Brook Code of Ordinances as it Relates to Sign Regulations
Development Services Director Von Drasek explained that the Ordinance was initially presented to the
Board in March and has since been reviewed and recommended for approval by the Planning and Zoning
Commission. She added that due to the decision not to allow electronic signs made by the Board at the
last meeting, certain parts of the recommendation have been amended accordingly. Further elaboration
of specific parts of the text amendment included HVAC/penthouse signs, logo sizes, flagpole height,
and removal of outdated language pertaining to accessible parking signs. A brief discussion followed.
Motioned to none: Trustee Martin
Seconded by: Trustee Jain
ROLL CALL VOTE:
Ayes: 6 Trustees Jain, Manzo, Martin, Nagle, Reddy, Tiesenga
Nays: 0 None
Abstain: 0 None
Absent: 0 None
Motion Passed
7. ORDINANCE S-1703, An Ordinance Authorizing the Sale of Certain Items of Personal Property Owned
by the Village of Oak Brook
Village Manager Summers described the Ordinance authorizing the sale of surplus items from various
locations throughout the Village, including excess chairs, computer desks, tables, and golf equipment,
adding that items with no value were donated to a charitable nonprofit organization or disposed of
entirely.
Motioned to Approve: Trustee Martin
Seconded by: Trustee Reddy
Board of Trustees Minutes Page 6 of 7 Special Meeting of July 16, 2024
ROLL CALL VOTE:
Ayes: 6 Trustees Jain, Manzo, Martin, Nagle, Reddy, Tiesenga
Nays: 0 None
Abstain: 0 None
Absent: 0 None
Motion Passed
9. BOARD UPDATES
Trustee Martin congratulated the Village staff and Trustees for their hard work on the Taste of Oak Brook and
expressed her opinions on the event.
Trustee Reddy echoed Trustee Martin's comments regarding the Taste of Oak Brook and shared his hopes for next
year's event to be done on a larger scale. He announced the India Independence Day Celebration event at the Oak
Brook Heritage Center, as well as cricket and kite flying events on the Polo grounds following the celebration.
Trustee Nagle complimented the Public Works Department's responsiveness, demeanor, and helpfulness as a
customer who recently experienced a water break. The same compliments were heard from Taste of Oak Brook
attendees regarding staff. He congratulated all the team leaders for their leadership skills and infectious attitudes,
which clearly rubbed off on staff.
Trustee Jain echoed comments regarding the Taste of Oak Brook and spoke about India's Independence Day and
the history of cricket in North America. He encouraged everyone to join in the festivities.
President Pro Tem Manzo commented on the Taste of Oak Brook and the drone show, which received positive
feedback. He touched on the issues surrounding the Forest Preserve referendum and proposed tax hikes.
10. ADJOURN TO CLOSED SESSION
MOTION: Motion to adjourn the Special Board of Trustees Meeting to Closed Session at 7:46 p.m.
Motioned to Adjourn to Closed Session: Trustee Martin
Seconded by: Trustee Reddy
ROLL CALL VOTE:
Ayes: 6 Trustees Jain, Manzo, Martin, Nagle, Reddy, Tiesenga
Nays: 0 None
Abstain: 0 None
Absent: 0 None
Motion Passed
11. ADJOURNMENT
MOTION: Motion to Reconvene and Adjourn Special Board of Trustees Meeting at 8:26 p.m.
Motioned to Approve: Trustee Nagle
Seconded by: Trustee Martin
ROLL CALL VOTE:
Ayes: 6 Trustees Jain, Manzo, Martin, Nagle, Reddy, Tiesenga
Nays: 0 None
Abstain: 0 None
Absent: 0 None
Motion Passed
Board of Trustees Minutes Page 7 of 7 Special Meeting of July 16, 2024
ATTEST: ______________________________________________
Netasha Scarpiniti
Village Clerk