HomeMy WebLinkAboutMinutes - 08/13/2024 - Board of Trustees
Board of Trustees Minutes Page 1 of 7 Regular Meeting of August 13, 2024
MINUTES OF THE AUGUST 13, 2024 REGULAR
MEETING OF THE PRESIDENT AND BOARD OF
TRUSTEES OF THE VILLAGE OF OAK BROOK
APPROVED AS WRITTEN ON
SEPTEMBER 10, 2024
1. CALL TO ORDER
The Regular Meeting of the Village Board of Trustees was called to order by President Laurence E.
Herman in the Samuel E. Dean Board Room at 7:00 p.m. The Pledge of Allegiance was recited.
2. ROLL CALL
Clerk Netasha Scarpiniti called the roll:
PRESENT: Trustee Naveen Jain, Michael Manzo, James Nagle, Edward Tiesenga and President Laurence
E. Herman
VIA ZOOM: Trustee A. Suresh Reddy
ABSENT: Trustee Melissa Martin
IN ATTENDANCE: Village Manager Greg Summers (via Zoom), Information Technology Director Tom
Gilbert, Police Chief Brian Strockis, Public Works Director Tim O'Malley, Head Librarian Jacob Post,
Finance Director Marilyn Fumero, Fire Chief Kevin Fleege, Development Services Director Rebecca Von
Drasek, Sports Core Director Art Segura, and Village Attorney Michael Castaldo III.
3. PRESIDENT’S OPENING COMMENTS
President Herman announced that Village Manager Summers was present via Zoom. He recapped some of
the events from the past week, including that the Village of Oak Brook has been named as one of the top
10 safest suburbs in the United States. He spoke about Village Board's commitment to public safety,
National Night Out, India Independence Day, Chicago Tribune’s article regarding the Emergency
Services Disaster Agency (ESDA) initiative, and the ribbon cutting ceremony at Millennium Bank.
President Herman thanked Assistant Village Manager Mitchell and Sports Core Director Segura for their
continued commitment resulting in operational and financial progress at the Oak Brook Golf Club. He
also reported an increase in resident memberships at the Bath & Tennis Club and welcomed all feedback
4. PUBLIC COMMENTS
Attorney Mark Daniel, representing owners of 401 & 405 Canterberry Lane, Agenda Item 8.A, introduced
himself, thanked staff for their detailed review of the matter, stated that the home on the eastern side of
the property will need to be demolished within the next 12 months, and that the owner is present tonight
and available to answer and address any questions or concerns.
5. APPROVAL OF MINUTES
A. Special Board of Trustees Meeting of July 16, 2024
MOTION to Approve Special Board of Trustees Meeting of July 16, 2024
Motioned to Approve: Trustee Nagle
Seconded by: Trustee Manzo
VOICE VOTE: Passed
Board of Trustees Minutes Page 2 of 7 Regular Meeting of August 13, 2024
6. CONSENT AGENDA
A. Accounts Payable for Period Ending: July 22, 2024 - $1,210,329.08
August 7, 2024 $1,882,748.33
1. LEGAL SERVICES:
a) Lamp Law LLC - Legal Services - June 2024 and July 2024 - $6,666.66 (FY24 YTD -
$23,333.31)
b) Ottosen DiNolfo Hasenbalg & Castaldo, Ltd. - Legal Services - June 2024 - $17,247.00
(FY24 YTD - $115,476.81)
c) Clark, Baird, Smith LLC - Legal Services - June 2024 and July 2024 - $375.00 (FY24 YTD
- $7,587.00)
d) Marquardt & Belmonte, P.C. - Legal Services - May 2024 and June 2024 - $690.00 (FY24
YTD - $1,647.00)
TOTAL LEGAL BUDGET FOR 2024 IS $342,284
TOTAL LEGAL BILLS PAID FOR 2024 - YTD - $148,542.92
2. Plote Construction D.B.A. Allied Asphalt Paving Company - Hot Mix Asphalt - $20,744.10
3. BCBSIL - Health Care Services - August 2024 - $218,826.18
4. Christopher Burke Engineering, LTD - Oak Brook Merry Lane Water Main Improvement
Project - $24,979.70
5. Cerniglia Co. - Oak Brook Merry Lane Water Main Improvements - Payout 4 - $137,141.30 and
Payout 5 - $35,492.93
6. Schroeder Asphalt Services, Inc. - Sports Core Parking Lot Project - $167,735.49
7. CIBC - Bond Refund - $32,478.00
8. Hilda Garcia & Francisco Vega - Bond Refund - $49,803.00
9. DuPage Convention & Visitors Bureau - 2nd Quarter 2024 - 25% of 1% Hotel Tax - $29,989.59
10. Du-Comm - Police & Fire Department - Quarterly Shares August 1, 2024 - October 31, 2024 -
$182,543.25
11. DuPage Water Commission - June 2024 - $619,765.02
12. Al Warren Oil Co. - Unleaded Gasoline - $21,419.19
13. Mauro Sewer Construction - Oak Brook Briarwood Lakes Water Main Improvement Project -
$645,591.83
14. EZA Engineering PLLC - Professional Engineering Services - July 2024 - $23,353.23
15. Mad Bomber Fireworks - Taste of Oak Brook Firework Display - $35,000.00
Board of Trustees Minutes Page 3 of 7 Regular Meeting of August 13, 2024
16. Bollinger, Lach & Associates, Inc. - Oak Brook Briarwood Lakes Water Main Improvement
Project - $24,979.70
17. Enterprise Fleet Management - Lease services for June 2024 and July 2024 - $76,256.96
B. Approval of Payroll Paydate: July 25, 2024 - $975,364.14
August 08, 2024 - 930,442.46
C. Village of Oak Brook – Monthly Financial Reports June 2024
D. Village of Oak Brook – Monthly Financial Reports July 2024
E. Development Services Referrals
1. Final Plat of Consolidation – 601 & 605 Harger Road
MOTION : Motion to Approve the Consent Agenda and Authorize the Expenditures as
Presented
Motion to Approve: Trustee Manzo
Seconded by: Trustee Jain
ROLL CALL VOTE:
Ayes: 5 Trustees Jain, Manzo, Nagle, Reddy, Tiesenga
Nays: 0 None
Abstain: 0 None
Absent: 1 Trustee Martin
Motion Passed
7. ITEMS REMOVED FROM CONSENT AGENDA
None
8. BOARD AND COMMISSION RECOMMENDATION
A. Final Plat of Consolidation – 401 & 405 Canterberry Lane
Development Services Director Von Drasek explained that the owner of 405 Canterberry Lane
purchased the property known as 401 Canterberry Lane to consolidate the two parcels, demolish
the existing home on the property, and build a new home.
Trustee Tiesenga expressed his thoughts and opinions on the matter, adding his appreciation for
the thoughtful letter of recommendation.
MOTION: Motion to Concur with the Planning and Zoning Commission's recommendation to
approve the Final Plat of the Consolidation of 401 & 405 Canterberry Lane
Motioned to Concur: Trustee Tiesenga
Seconded by: Trustee Manzo
Board of Trustees Minutes Page 4 of 7 Regular Meeting of August 13, 2024
ROLL CALL VOTE:
Ayes: 5 Trustees Jain, Manzo, Nagle, Reddy, Tiesenga
Nays: 0 None
Abstain: 0 None
Absent: 1 Trustee Martin
Motion Passed
9. ACTIVE BUSINESS
A. Ordinances & Resolutions
1. RESOLUTION R-2225, A Resolution Authorizing the Award of an Agreement to Gewalt
Hamilton Associates, Inc., Vernon Hills, Illinois, for Geographical Information System (GIS)
Services, in the amount of $93,000.00
Information Technology Director Gilbert explained that to address the Trustee concerns raised
during the last renewal at the beginning of this year, the Village went out for an RFP for GIS
Services. A letter from the current vendor explaining the reasons for the lack of participation was
received also.
Trustee Tiesenga explained in detail his understanding, past involvement, and costs associated
with the GIS Project.
Trustee Manzo reiterated Trustee Tiesenga’ s comments.
Trustee Jane spoke about the usefulness and availability of the data to the public.
Motioned to Approve: Trustee Tiesenga
Seconded by: Trustee Manzo
ROLL CALL VOTE:
Ayes: 5 Trustees Jain, Manzo, Nagle, Reddy, Tiesenga
Nays: 0 None
Abstain: 0 None
Absent: 1 Trustee Martin
Motion Passed
2. ORDINANCE S-1705, An Ordinance Approving and Authorizing a Cable Television Franchise
Agreement By and Between the Village of Oak Brook, Illinois and Comcast of Illinois VI, LLC
Information Technology Director Gilbert stated that when the franchise agreement renewal with
Comcast was initiated in January of 2024. the Board voiced concerns regarding the proposed
length of the contract and the item was tabled during that meeting and not brought back up to the
Board. All issues and concerns have been addressed since then and the length of the contract has
been changed from ten years to five years.
President Herman clarified that the Franchise Agreement is for Comcast video services only and
do not relate to the internet services. A meeting with Comcast representatives was held where
concerns were discussed.
Board of Trustees Minutes Page 5 of 7 Regular Meeting of August 13, 2024
Trustee Tiesenga summarized the meeting with the Comcast representatives, including alternate
cabling options.
Motioned to Approve: Trustee Nagle
Seconded by: Trustee Jain
ROLL CALL VOTE:
Ayes: 5 Trustees Jain, Manzo, Nagle, Reddy, Tiesenga
Nays: 0 None
Abstain: 0 None
Absent: 1 Trustee Martin
Motion Passed
3. ORDINANCE S-1704, An Ordinance Authorizing the Sale or Donation or Recycling or
Disposal of Certain Items of Personal Property Owned by the Village of Oak Brook
Finance Director Fumero deferred the presentation of the Ordinance to Police Chief Strockis
who explained that the Motorola squad car cameras reached the end of their life cycle. He stated
that the Police Department upgraded our systems to newer technology. Chief Strockis spoke
about donating the cameras to the Burbank Police Department.
Motioned to Approve: Trustee Nagle
Seconded by: Trustee Manzo
ROLL CALL VOTE:
Ayes: 5 Trustees Jain, Manzo, Nagle, Reddy, Tiesenga
Nays: 0 None
Abstain: 0 None
Absent: 1 Trustee Martin
Motion Passed
4. ORDINANCE G-1257, An Ordinance Regulating Public Camping within Corporate Boundaries
and Other Actions in Connection There With for the Village of Oak Brook, DuPage and Cook
Counties, Illinois
Village Manager Summers explained that on June 28th of this year, the Supreme Court issued an
opinion that notes that the Eighth Amendment does not authorize federal authorities to dictate
the nation's homelessness policy, thereby returning the responsibility to local government. He
noted that the presented Ordinance is modeled after the Illinois Municipal League's framework,
and intends to minimize challenges by balancing the risks and needs of homeless individuals
with the Village's responsibility to maintain public health and safety.
A brief discussion regarding the same took place.
Motioned to Approve: Trustee Manzo
Seconded by: Trustee Nagle
ROLL CALL VOTE:
Board of Trustees Minutes Page 6 of 7 Regular Meeting of August 13, 2024
Ayes: 5 Trustees Jain, Manzo, Nagle, Reddy, Tiesenga
Nays: 0 None
Abstain: 0 None
Absent: 1 Trustee Martin
Motion Passed
10. BOARD UPDATES
Trustee Manzo spoke about the DuPage County wide referendum which includes a tax increase; his
plans to bring the issue up with the DuPage County Board asking to have the DuPage County Forest
Preserve District revert to control by the DuPage County Board consistent with other Illinois
Counties .
Trustee Tiesenga echoed Trustee Manzo's comments, adding that we need to support the volunteers
who took care of the Graue Mill for over 20 years. The DuPage County Forest Preserve sued the
volunteers while labeling them swindlers and thieves and had the volunteers account for every $2
donation they received to run the cornmeal grinder wheel.
Trustee Jain spoke about the enormous progress the Village has made within the last couple of years
and encouraged open dialog and discussion to come up with a strategic plan for the future of the
Village of Oak Brook.
Trustee Nagle discussed the Village as a brand and encouraged conversations with past Board
members regarding the future plans of the Village as they were the ones involved in shaping the
Village.
Trustee Reddy spoke about India's Independence Day celebrations and the honor and sacrifice of
those who fought for freedom from Colonial British Rule. .
11. ADJOURN TO CLOSED SESSION
MOTION: Motion to Adjourn Regular Board of Trustees to Closed Session at 7:37 p.m.
Motioned to Adjourn: Trustee Nagle
Seconded by: Trustee Manzo
ROLL CALL VOTE:
Ayes: 5 Trustee Jain, Manzo, Nagle, Reddy, Tiesenga
Nays: 0 None
Abstain: 0 None
Absent: 1 Trustee Martin
Motion Passed
12. ADJOURNMENT
MOTION: Motion to Reconvene and Adjourn Regular Board of Trustees at 8:08 p.m.
Motioned to Approve: Trustee Jain
Seconded by: Trustee Manzo
ROLL CALL VOTE:
Board of Trustees Minutes Page 7 of 7 Regular Meeting of August 13, 2024
Ayes: 5 Trustees Jain, Manzo, Nagle, Reddy, Tiesenga
Nays: 0 None
Abstain: 0 None
Absent: 1 Trustee Martin
Motion Passed
ATTEST: ______________________________________________
Netasha Scarpiniti
Village Clerk
/s/ Netasha Scapiniti