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HomeMy WebLinkAboutMinutes - 09/10/2024 - Board of TrusteesBoard of Trustees Minutes Page 1 of 10 Regular Meeting of September 10, 2024 MINUTES OF THE SEPTEMBER 10, 2024 REGULAR MEETING OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF OAK BROOK APPROVED AS WRITTEN ON OCTOBER 08, 2024 1. CALL TO ORDER The Regular Meeting of the Village Board of Trustees was called to order by President Laurence E. Herman in the Samuel E. Dean Room of the Butler Government Center at 7:00 p.m. The Pledge of Allegiance was recited. 2. ROLL CALL Clerk Netasha Scarpiniti called the roll: PRESENT: Trustees Michael Manzo, Melissa Martin, James Nagle, Edward Tiesenga, and President Laurence E. Herman VIA ZOOM: None ABSENT: Trustees Naveen Jain, A. Suresh Reddy IN ATTENDANCE: Village Manager Greg Summers, Assistant Village Manager Joseph Mitchell, Information Technology Director Tom Gilbert, Police Chief Brian Strockis, Public Works Director Tim O'Malley, Head Librarian Jacob Post, Finance Director Marilyn Fumero, Fire Chief Kevin Fleege, Development Services Director Rebecca Von Drasek, Sports Core Director Art Segura, and Village Attorney Michael Castaldo Jr. 3. PRESIDENT’S OPENING COMMENTS President Herman honored former Trustee Yusif's brother, Asad Yusuf, Adam Norris Andrzejewski, and George Mueller. All three individuals touched the community. He requested residents to keep the families in their thoughts and prayers and asked for a moment of silence. Former Trustee Yusuf spoke about his brother. President Herman reflected on his friendship with Adam Andrzejewski , Adam Norris Andrzejewski’s life and family. President Herman reviewed the long history of the Mueller family in Oak Brook. President Herman spoke about his participation in the Lions Club International dedication ceremony and recognized Oak Brook Resident Dr. Sam Cascio’s 100th birthday. President Herman invited everyone to join the Ceremony to honor the memory of all who lost their lives on September 11, 2001. A. Presentation of Congratulatory Letter to Dr. Sam Cascio - 100th Birthday President Herman congratulated Resident Cascio for reaching the remarkable milestone of 100 years of age, and presented the Certificate of Recognition to Dr. Cascio celebrating a century of wisdom, perseverance, and invaluable contributions to the community. Mr. Cascio thanked the Village Board for honoring him and detailed the wisdom he has gained by living to 100 years. He reminded everyone that the secret to longevity is to live simply, love generously, and smile often. Board of Trustees Minutes Page 2 of 10 Regular Meeting of September 10, 2024 4. PUBLIC COMMENTS Mike Murray introduced himself, and thanked Dr. Cascio for his words of wisdom. Mr. Murray spoke about the Community Mental Health Board referendum which will be included on the ballot for this year's November elections. He shared a few statistics surrounding the mental health crisis in the area and invited everyone to the Helen Plum Library for an evening with the experts. 5. APPROVAL OF MINUTES A. Regular Board of Trustees Meeting of August 13, 2024 MOTION: To Approve the Regular Board of Trustees Meeting Minutes of August 13, 2024 Motioned: Trustee Martin Seconded: Trustee Manzo VOICE VOTE: Passed B. Regular Executive Meeting Minutes of June 25, 2024 MOTION: To Approve Regular Executive Meeting Minutes of June 25, 2024 Motioned: Trustee Martin Seconded by: Trustee Manzo VOICE VOTE: Passed C. Regular Executive Meeting Minutes of July 16, 2024 MOTION: To Approve Regular Executive Meeting Minutes of July 16, 2024 Motioned: Trustee Martin Seconded by: Trustee Manzo VOICE VOTE: Passed 6. CONSENT AGENDA A. Accounts Payable for Period Ending: August 27, 2024 - $1,182,924.99 September 4, 2024 - $784,629.29 1. LEGAL SERVICES: a) Ottosen DiNolfo Hasenbalg & Castaldo, LTD. - Legal Services - July 2024 - $22,598.40 (FY24 YTD - $138,075.21) TOTAL LEGAL BUDGET FOR 2024 IS $342,284 TOTAL LEGAL BILLS PAID FOR 2024 - YTD - $170,991.32 2. Al Warren Oil Co. - Unleaded Gasoline - $21,395.68 3. Civiltech Engineering, Inc. - Civil Engineering Services - Period from June 29, 2024 to July 26, 2024 - $22,630.65 Board of Trustees Minutes Page 3 of 10 Regular Meeting of September 10, 2024 4. Tiburon Homes LLC - Bond Refund - 217 Indian Trail Road - $33,172.00 5. DJK Custom Homes - Bond Refund - 3 Royal Vale Dr. - $40,870.00 6. BLA, Inc. - Briarwood Lakes Watermain Improvements Project, Phase III - $25,642.50 7. DuPage Water Commission - July 2024 - $624,201.12 8. BCBSIL - Health Care Services - September 2024 - $226,046.86 9. ADR Custom Builders, Inc. - Bond Refund - 6 Brighton Lane - $21,218.00 10. Mauro Sewer Construction, Inc. - Oak Brook Briarwood Lakes T&M Project - $37,481.41 11. Mauro Sewer Construction, Inc. - Oak Brook Briarwood Lakes Water Main Improvements - $241,562.70 12. Schroeder Asphalt Services, Inc. - Sports Core Parking Lot Project - $29,746.92 13. Enterprise Fleet Management - Vehicle Lease - July 2024 - $55,843.75 B. Approval of Payroll Paydate: August 22, 2024 - $922,909.03 September 05, 2024 - $924,602.80 C. Arts DuPage Month Proclamation D. Ordinances and Resolutions 1. ORDINANCE S-1706, An Ordinance Approving a Plat of Consolidation for 401 & 405 Canterberry Lane, Oak Brook, Illinois MOTION : Motion to Approve the Consent Agenda and Authorize the expenditures as Presented. Motioned: Trustee Martin Seconded by: Trustee Manzo ROLL CALL VOTE: Ayes: 4 Trustees Manzo, Martin, Nagle, and Tiesenga Nays: 0 None Abstain: 0 None Absent: 2 Trustees Jain and Reddy Motion: Passed 7. ITEMS REMOVED FROM CONSENT AGENDA None Board of Trustees Minutes Page 4 of 10 Regular Meeting of September 10, 2024 8. BOARDS AND COMMISSION RECOMMENDATION A. 1180 Harger Road – Kids Urgent Care – Planned Development Development Services Director Von Drasek introduced the item and asked Attorney Scott Day to present the program. Attorney Day stated that he represented Franklin Partners, the owners, and applicants of the four- lot subdivision. He spoke about the revisions made to the original proposed concept based on professional staff recommendations. Short discussions for clarification purposes occurred. MOTION: To concur with the recommendation from the Planning and Zoning Commission approving the requested Planned Development for the Kids Urgent Care at 1180 Harger Road Motioned: Trustee Tiesenga Seconded by: Trustee Manzo ROLL CALL VOTE: Ayes: 4 Trustees Manzo, Martin, Nagle, Tiesenga Nays: 0 None Abstain: 0 None Absent: 2 Trustees Jain and Reddy Motion Passed 9. ACTIVE BUSINESS A. Ordinances & Resolutions 1. RESOLUTION R-2224, A Resolution Approving and Authorizing the Execution of an Agreement by and Between the Village of Oak Brook, Illinois and Right Stuff Software Information Technology Director Gilbert outlined the challenges with the current time-keeping and attendance software, adding that the Police and Fire Departments implemented their own time-keeping solutions as our current provider, Tyler Technologies, could not provide the level of support desired by the Village to operate efficiently. He explained that the price difference shown is for the software only separating the actual equipment costs. Trustees asked questions regarding the software pricing listed in the memo versus the different monetary amounts in the contract. MOTION: To Approve and Authorize the Execution of an Agreement by and Between the Village of Oak Brook, Illinois, and Right Stuff Software Motioned: Trustee Martin Seconded by: Trustee Manzo ROLL CALL VOTE: Ayes: 4 Trustees Manzo, Martin, Nagle, Tiesenga Nays: 0 None Abstain: 0 None Board of Trustees Minutes Page 5 of 10 Regular Meeting of September 10, 2024 Absent: 2 Trustees Jain, Reddy Motion Passed 2. RESOLUTION R-2228, A Resolution Awarding a Professional Engineering Services Agreement to Civiltech Engineering, Inc., of Itasca Illinois, for the Village's ADA Self Evaluation and Transition Plan for the Public Right-Of-Way Public Works Director O'Malley stated that an engineering proposal from the ADA had been requested before the ADA self-evaluation transition plan for the Public Right-of-Way. Ten pre- approved engineering consultants in the applicable disciplines, based on the Village's 2022 approved qualifications for professional services, had been notified to which six proposals were received. After a thorough review of each, it was determined that the proposal from Civil Tech Engineering of Itasca, Illinois was the lowest qualified bidder. President Herman asked Village Manager Summers to explain the reasons for pursuing this matter. Inquiries for clarification on two budget accounts that seem affected by this matter were made by the Board. Village Manager Summers explained that the ADA Transition Plan is a state requirement. MOTION: To Award a Professional Engineering Services Agreement to Civiltech Engineering, Inc., of Itasca Illinois, for the Village's ADA Self Evaluation and Transition Plan for the Public Right-Of-Way Motioned: Trustee Tiesenga Seconded by: Trustee Manzo ROLL CALL VOTE: Ayes: 4 Trustees Manzo, Martin, Nagle, Tiesenga Nays: 0 None Abstain: 0 None Absent: 2 Trustees Jain, Reddy Motion Passed 3. RESOLUTION R-2230, A Resolution Awarding a Contract to Dahme Mechanical, Inc., of Arlington Heights, Illinois, for the Public Works Garage Radiant Heaters Purchase and Installation Project Public Works Director O'Malley explained that the funds for this project were projected and are in line with what was budgeted for fiscal year 2024. A request for proposals from qualified companies to perform replacement of the Public Works garage heaters was posted on the Village website and fourteen proposals were received and reviewed, after which it was revealed that Dahme Mechanical of Arlington Heights provided the best value to the Village at the proposed cost, resulting in savings. MOTION: To Award a Contract to Dahme Mechanical, Inc., of Arlington Heights, Illinois, for the Public Works Garage Radiant Heaters Purchase and Installation Project Board of Trustees Minutes Page 6 of 10 Regular Meeting of September 10, 2024 Motioned: Trustee Martin Seconded by: Trustee Manzo ROLL CALL VOTE: Ayes: 4 Trustees Manzo, Martin, Nagle, Tiesenga Nays: 0 None Abstain: 0 None Absent: 2 Trustees Jain, Reddy Motion Passed 4. RESOLUTION R-2231, A Resolution Awarding a Professional Engineering Services Agreement to BLA, Inc., of Itasca, Illinois for the Woodside & Forest Glen Watermain Improvements Project Public Works Director O’Malley explained that a request for engineering proposals for the Woodside and Forest Glen watermain improvements was made on August 1, 2024 to the ten pre- qualified consultants. Seven proposals were received and reviewed. BLA, Inc. of Itasca was the lowest qualified bidder for this project. Director O’Malley explained that by combining both stages of the project, which includes a projected budget amount for the year 2025, staff was able to identify significant savings and expedite project completion. MOTION: To Award a Professional Engineering Services Agreement to BLA, Inc., of Itasca, Illinois for the Woodside & Forest Glen Watermain Improvements Project Motioned: Trustee Martin Seconded by: Trustee Manzo ROLL CALL VOTE: Ayes: 4 Trustees Manzo, Martin, Nagle, Tiesenga Nays: 0 None Abstain: 0 None Absent: 2 Trustees Jain, Reddy Motion Passed 5. RESOLUTION R-2232, A Resolution Approving Open Space Land Acquisition and Development (OSLAD) Grant Program Village Manager Mitchell stated that the presented Resolution is an investment in the long term, allowing for an enhanced experience for all Sports Core Visitors. He explained the expenses associated with addition of restroom facilities. He elaborated on the potential for an award of significant funding from external sources, noting that should the grant funds be awarded, and the project later not completed, the Village will be eligible to reapply for the OSLAD grant again. President Herman clarified that the Resolution is an opportunity to apply for a grant addressing the lack of adequate restroom facilities at the Village of Oak Brook Sports Core and the consistent concerns brought up by the users of the recreational facilities. Trustee Manzo explained the meaning behind the passage of this Resolution allowing for the ability to apply for a grant. Further discussion regarding the design, location of the facilities, bids for the parking lot expansion, and timing were discussed. Board of Trustees Minutes Page 7 of 10 Regular Meeting of September 10, 2024 MOTION: To Approve the Open Space Land Acquisition and Development (OSLAD) Grant Program Motioned: Trustee Martin Seconded by: Trustee Manzo ROLL CALL VOTE: Ayes: 3 Trustees Manzo, Nagle, Tiesenga Nays: 1 Trustee Martin Abstain: 0 None Absent: 2 Trustees Jain, Reddy Motion Passed 6. RESOLUTION R-2233, A Resolution Approving the Award of Contract to Keycode Media, Inc., of Schaumburg, Illinois, for the Dean Board Room Audio-Visual Equipment Replacement Project Information Technology Director Gilbert explained the need for equipment replacement and that the request for proposals was posted on the Village website and sent to eight qualified companies. Seven proposals were received and reviewed, choosing Keycode Media, Inc. of Schaumburg as the best overall value to the Village. Discussion clarifying pricing, video quality, and features that will be used in the future occurred. MOTION: To Approve the Award of Contract to Keycode Media, Inc., of Schaumburg, Illinois, for the Dean Board Room Audio-Visual Equipment Replacement Project Motioned: Trustee Martin Seconded by: Trustee Manzo ROLL CALL VOTE: Ayes: 4 Trustees Manzo, Martin, Nagle, Tiesenga Nays: 0 None Abstain: 0 None Absent: 2 Trustees Jain, Reddy Motion Passed 7. RESOLUTION R-2234, A Resolution Approving and Authorizing the Purchase of Three License Plate Recognition Cameras and Three Overwatch Cameras for Certain Homeowner Associations and the Execution of Related Database and Maintenance Agreements Police Chief Strockis stated that this is another request for the installation of additional License Plate Reading Cameras and Overwatches for York and Canterberry Road, Tuscan Woods Subdivision, and Briarwood Lakes Subdivision as part of 50/50 program. MOTION: To Approve and Authorize the Purchase of Three License Plate Recognition Cameras and Three Overwatch Cameras for Certain Homeowner Associations and the Execution of Related Database and Maintenance Agreements Board of Trustees Minutes Page 8 of 10 Regular Meeting of September 10, 2024 Motioned: Trustee Martin Seconded by: Trustee Manzo ROLL CALL VOTE: Ayes: 4 Trustees Manzo, Martin, Nagle, Tiesenga Nays: 0 None Abstain: 0 None Absent: 2 Trustees Jain, Reddy Motion Passed 8. RESOLUTION R-2235, A Resolution Approving and Authorizing the Purchase of Three License Plate Recognition Cameras and Three Overwatch Cameras for the Shops of Oak Brook and the Execution of Related Database and Maintenance Agreements Police Chief Strockis expressed his gratitude for the receipt of the largest funding from the Attorney General's Organized Retail Theft Grant program for suburban agencies. He explained how the funds will be allocated and the different databases that will be utilized for these systems. MOTION: To Approve and Authorize the Purchase of Three License Plate Recognition Cameras and Three Overwatch Cameras for Certain Homeowner Associations and the Execution of Related Database and Maintenance Agreements Motioned: Trustee Martin Seconded by: Trustee Manzo ROLL CALL VOTE: Ayes: 4 Trustees Manzo, Martin, Nagle, Tiesenga Nays: 0 None Abstain: 0 None Absent: 2 Trustees Jain, Reddy Motion Passed 9. RESOLUTION R-2226, A Resolution Approving and Authorizing the Purchase of Starchase Vehicle Mounted Launcher Systems Police Chief Strockis stated that the grant funding will be allocated towards new equipment to outfit the remainder of the Village's marked fleet-mounted Starchase Units. He thanked Tim, the Village's mechanic, and Mark for obtaining proper certifications to install the Starchase systems. He explained that the Chicago P.D. would be receiving a demonstration of the system as it has gained a lot of momentum recently. President Herman inquired about the rate of effectiveness of the system in comparison to other Chicagoland Communities. A short discussion regarding fleeing and eluding commenced. MOTION: To Approve and Authorize the Purchase of Starchase Vehicle Mounted Launcher Systems Motioned: Trustee Martin Seconded by: Trustee Manzo Board of Trustees Minutes Page 9 of 10 Regular Meeting of September 10, 2024 ROLL CALL VOTE: Ayes: 4 Trustees Manzo, Martin, Nagle, Tiesenga Nays: 0 None Abstain: 0 None Absent: 2 Trustees Jain, Reddy Motion Passed 10. ORDINANCE G-1258, An Ordinance Amending Title 4, Chapter 1, Section 8A of the Village Code of the Village of Oak Brook, Illinois by Increasing by One to Seven the Number of Authorized Class D Liquor Licenses for Michael Jordan's Steak House MOTION: To Approve an Ordinance Amending Title 4, Chapter 1, Section 8A of the Village Code of the Village of Oak Brook, Illinois by Increasing by One to Seven the Number of Authorized Class D Liquor Licenses for Michael Jordan's Steak House Motioned: Trustee Martin Seconded: Trustee Manzo ROLL CALL VOTE: Ayes: 4 Trustees Manzo, Martin, Tiesenga, and President Herman Nays: 0 None Recuse: 1 Trustee Nagle Absent: 2 Trustees Jain, Reddy Motion Passed 10. BOARD UPDATES Trustee Tiesenga mentioned a 3% surcharges added by some local restaurants and the hypocrisy surrounding the idea of adding a food and beverage tax that the Board suggested imposing to offset the pension costs. He recommended that everyone double check their receipts and request to have the surcharge removed. Trustee Nagle made an observation that it has not gone unnoticed that both Trustee Tiesenga and President Herman are attorneys. Trustee Martin spoke about the impressive work all the departments are doing in modernizing the Village and shared her appreciation on behalf of the Board. She congratulated Dr. Cascio and spoke about the significance of kindness and service to the community. Trustee Manzo expressed his condolences to former Trustee Asif Yusuf and his family. He spoke about recognition and support for the Police Department and the difference the continued support makes in deterring crime and keeping the community safer. He commended the Public Works Department for always making an effort to be efficient and looking for savings. 11. ADJOURNMENT MOTION: Motion to Adjourn Regular Board of Trustees at 8:16 p.m. Motioned: Trustee Martin Board of Trustees Minutes Page 10 of 10 Regular Meeting of September 10, 2024 Seconded by: Trustee Manzo ROLL CALL VOTE: Ayes: 4 Trustees Manzo, Martin, Nagle, Tiesenga Nays: 0 None Abstain: 0 None Absent: 2 Trustees Jain, Reddy Motion ATTEST: ______________________________________________ Netasha Scarpiniti Village Clerk /s/ Netasha Scarpiniti