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HomeMy WebLinkAboutMinutes - 09/24/2024 - Board of TrusteesBoard of Trustees Minutes Page 1 of 7 Regular Meeting of September 24, 2024 MINUTES OF THE SEPTEMBER 24, 2024 REGULAR MEETING OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF OAK BROOK APPROVED AS WRITTEN ON APPROVED AS WRITTEN ON OCTOBER 08, 2024 1. CALL TO ORDER The Regular Meeting of the Village Board of Trustees was called to order by Trustee Edward Tiesenga in the Samuel E. Dean Boardroom of the Butler Government Center at 7:00 p.m. The Pledge of Allegiance was recited. 2. ROLL CALL Clerk Netasha Scarpiniti called the roll stating that a quorum was present: PRESENT: Trustees James Nagle, Melissa Martin, A. Suresh Reddy, Edward Tiesenga, VIA ZOOM: President Laurence E. Herman ABSENT: Trustee Naveen Jain, Michael Manzo IN ATTENDANCE: Assistant Village Manager Joseph Mitchell, Information Technology Director Tom Gilbert, Police Chief Brian Strockis, Public Works Director Tim O'Malley, Head Librarian Jacob Post, Finance Director Marilyn Fumero, Fire Chief Kevin Fleege, Development Services Director Rebecca Von Drasek, Sports Core Director Art Segura, and Village Attorney Michael Castaldo III Trustee Tiesenga stated that since President Herman is participating remotely due to business travel, and President Pro Tem Trustee Manzo is out of town and absent, there is a need for a nomination for a Chairman Pro Tem for the purposes of this meeting. He then asked for a nomination. Trustee Martin nominated Trustee Tiesenga for the position of Chairman Pro Tem, Seconded by Trustee Reddy and a Roll Call vote was called.. ROLL CALL VOTE: Ayes: 3 Trustees Martin, Nagle, Reddy Nays: 0 None Abstain: 0 None Absent: 2 Trustees Jain, Manzo Motion Approved 3. PRESIDENT’S OPENING COMMENTS Chairman Pro Tem Tiesenga asked President Herman if he would like to make any comments. President Herman discussed Oak Brook’s Celebration of International Cultures event. The event was a collaboration between the Oak Brook Residents, Village of Oak Brook and the Park District. He thanked the Resident Volunteers who shared their cultural experiences, Clerk Scarpiniti, Trustee Reddy, the Community Engagement Committee and the Park District Staff for their hard work and dedication to making the event possible. President Herman announced the Village's quarterly blood drive and encouraged everyone to sign up via the Village website. He invited everyone to save the date for the Community Engagement Committee's adult social event on October 17th, which will be held at the Oak Brook Golf Club. Board of Trustees Minutes Page 2 of 7 Regular Meeting of September 24, 2024 4. PUBLIC COMMENTS Resident James Bushy addressed the Village Board, recognizing three Firefighter Paramedics, Seth Bowlan, Connor Doran, and Kevin Weier, for saving his life earlier this year when he suffered a medical emergency. Fire Chief Fleege thanked Mr. Bushy, President Herman, and the Board, for allowing recognition of the three Firefighter Paramedics. He announced that there would be a special recognition ceremony held at an upcoming Village Board Meeting where the three Firefighter Paramedics will receive Oak Brook's Life Saving Commendation Award. 5. CONSENT AGENDA A. Accounts Payable for Period Ending: September 18, 2024 - $1,456,218.70 1. LEGAL SERVICES: a) Lamp Law LLC - Legal Services - August 2024 - $3,333.33 (FY24 YTD - $26,666.64) b) Clark, Baird, Smith LLP - Legal Services - May 2024 - $2,362.50 c) Clark, Baird, Smith LLP - Legal Services - August 2024 - $975.00 (FY24 YTD - $10,924.50) TOTAL LEGAL BUDGET FOR 2024 IS $342,284.00 TOTAL LEGAL BILLS PAID FOR 2024 - YTD - $177,662.15 2. Range Servant America, Inc. - Range Servant Ball Dispenser - $34,765.00 3. The Flolo Corporation - Emergency Pump Repair - $21,832.36 4. Civiltech Engineering, Inc. - Civil Engineering Services - August 2024 - $32,507.85 5. Key Code Media, Inc. - Board Room Equipment Replacement Project - $44,114.70 6. Nicholas & Associates, Inc. - Oak Brook Public Library Facility Assessment - $24,500.00 7. Enterprise FM Trust - Vehicle Leases - August 2024 - $40,045.77 8. HJH Homes - Bond Refund - 12 Templeton Dr. - $25,167.00 9. DuPage Water Commission - August 2024 - $653,602.14 10. Chicagoland Paving Contractors, Inc. - Bath & Tennis Drive Improvements - $166,671.47 B. Approval of Payroll Paydate: September 19, 2024 - $921,849.00 C. Authorization to Seek Bids or Proposals or Negotiate Contracts: 1. RFP for Elevator Services Inspections D. Development Services Referrals 1. 3601 & 3505 Adams Road – Final Plat - Subdivision Amendment 2. Rivian EV – 100 Oakbrook Center – Setback Variation Board of Trustees Minutes Page 3 of 7 Regular Meeting of September 24, 2024 3. 2222 35th Street – The Midwest Club HOA – Map Amendment E. Ordinances & Resolutions 1. ORDINANCE S-1707, An Ordinance Approving a Planned Development for a Medical Office Building Located at 1180 Harger Road in the Village of Oak Brook Illinois; (Kids Urgent Care) Trustee Martin removed Items 5.D.2 and 5.D.3. MOTION : Motion to Approve the Consent Agenda and Authorize the expenditures as Presented with the exception of Items 5.D.2 and 5.D.3 Motioned to Approve: Trustee Martin Seconded by: Trustee Reddy ROLL CALL VOTE: Ayes: 4 Trustees Martin, Nagle, Reddy, and President Herman Nays: 0 None Abstain: 0 None Absent: 2 Trustees Jain, Manzo Motion Passed 6. ITEMS REMOVED FROM CONSENT AGENDA Item 5.D.2. A Development Services Referral for the Rivian EV - 100 Oakbrook Center - Setback Variation Chairman Pro Tem Tiesenga explained that the Agenda Item is from the Development Services Department after a request from the Oakbrook Center for a setback variation to allow the placement of the Rivian EV Charging Station equipment within the 300 foot setback from Route 83. He asked additional questions regarding the future of the parcel variation, the advertising signs for the charging stations, and the possibility of tabling the motion. Trustee Martin brought up concerns regarding the submitted setback variation application and asked Development Services Director Von Drasek for clarification regarding the lack of specifications within the Board Packet. She asked for additional information regarding sales tax profits to the Village. Development Services Director Von Drasek explained that the referral requests presented to the Board generally are abbreviated so that the Board Packets remain reasonable. She addressed additional questions and concerns. MOTION: To Refer the Rivian EV request for a setback Variation to the Planning and Zoning Commission (P&Z) for a public hearing, review, and recommendation. Motioned to Refer: Trustee Martin Seconded by: Trustee Nagle ROLL CALL VOTE: Ayes: 3 Trustees Martin, Nagle, Reddy Nays: 1 Chairman Pro Tem Tiesenga Abstain: 0 None Board of Trustees Minutes Page 4 of 7 Regular Meeting of September 24, 2024 Absent: 2 Trustees Jain, Manzo Motion Passed Item 6.D.3. A Development Services Referral for the 2222 35th Street - The Midwest Club HOA - Map Amendment Chairman Pro Tem Tiesenga explained that the Agenda Item presented is for a request to amend the Village's Zoning Map from R-1 Single-Family Residence District to R-3 Single-Family District for the property located at 2222 35th Street and part of the Midwest Club Homeowners Association. Trustee Martin asked for clarification on the request for the rezoning request as it pertains to the lot size and plans for the drive installation. Development Services Director Von Drasek explained that the parties interested in purchasing the land hired an engineer who proposed a design that includes the division of the lot into four parcels. She stated that there is a future meeting planned to discuss the designs in detail. President Herman provided a brief history of the subdivision, and the property lot and recommendations provided to the applicant. MOTION: To refer the Map Amendment for rezoning from R-1 Single-Family Residence District to R-3 Single-Family District to the Planning & Zoning Commission (P&Z) for public hearing and recommendation Motioned to Refer: Trustee Tiesenga Seconded by: Trustee Martin ROLL CALL VOTE: Ayes: 4 Trustees Martin, Nagle, Reddy, Chairman Pro Tem Tiesenga Nays: 0 None Abstain: 0 None Absent: 2 Trustees Jain, Manzo Motion Passed 7. BOARDS AND COMMISSION RECOMMENDATIONS A. Plat of Consolidation 601 & 605 Harger Road Chairman Pro Tem Tiesenga shared a brief history of the item and his recollection of its original division request. Development Services Department Von Drasek provided a summary of the item and the recommendation from the Planning and Zoning Commission (P&Z) to consolidate the two plots into one. MOTION: To Concur with the Recommendation from the Planning & Zoning Commission to Approve the Proposed Final Plat for Morfin's Plat of Consolidation, Subject to the Following Conditions: o Final Engineering Review and Approval Board of Trustees Minutes Page 5 of 7 Regular Meeting of September 24, 2024 o Recording of the Document by Village Staff Motioned to Concur: Trustee Martin Seconded by: Trustee Reddy ROLL CALL VOTE: Ayes: 4 Trustees Martin, Nagle, Reddy, Chairman Pro Tem Tiesenga Nays: 0 None Abstain: 0 None Absent: 2 Trustees Jain, Manzo Motion Concurred 8. ACTIVE BUSINESS A. Ordinances & Resolutions 1. RESOLUTION R-2227, A Resolution Approving an Encroachment Agreement with Northern Illinois Gas Company D/B/A Nicor Gas Company for the Relocation of the Village's Water Main on Route 83 at the I-88 On-Ramp. Public Works Director O'Malley presented the Resolution. He shared additional detailed information surrounding the finances, the history of the agreement, and the project timeline. Motioned to Approve: Trustee Martin Seconded by: Trustee Reddy ROLL CALL VOTE: Ayes: 4 Trustees Martin, Nagle, Reddy, Chairman Pro Tem Tiesenga Nays: 0 None Abstain: 0 None Absent: 2 Trustees Jain, Manzo Motion Passed 2. RESOLUTION R-2236, A Resolution In Support of an Illinois Transportation Enhancement Program (ITEP) Grant Application for Bicycle and Pedestrian Improvements Public Works Director O'Malley provided an overview of the Resolution and addressed questions and concerns. Motioned to Approve: Trustee Martin Seconded by: Trustee Reddy ROLL CALL VOTE: Ayes: 4 Trustees Martin, Nagle, Reddy, Chairman Pro Tem Tiesenga Nays: 0 None Abstain: 0 None Absent: 2 Trustees Jain, Manzo Board of Trustees Minutes Page 6 of 7 Regular Meeting of September 24, 2024 Motion Passed 3. RESOLUTION R-2229, A Resolution Awarding a Professional Engineering Services Agreement to Civiltech Engineering, Inc., Itasca, Illinois for the Village’s Roadway Aesthetic and Branding Improvement Concepts Public Works Director O'Malley presented the Resolution which included plans for the proposed aesthetic improvements and steps required regarding the proposal. He addressed questions from the board. President Herman added that there is a process that needs to be followed for any projects involving the Illinois Department of Transportation (IDOT). Motioned to Approve: Trustee Martin Seconded by: Trustee Nagle ROLL CALL VOTE: Ayes: 3 Trustees Martin, Reddy, Chairman Pro Tem Tiesenga Nays: 1 Trustee Nagle Abstain: 0 None Absent: 2 Trustees Jain, Manzo Motion Passed 9. BOARD UPDATES Trustee Nagle compared the Village's current financial situation to what it was when he joined the board. He commended each Department, Management, and the Staff for the ability to run the Village more efficiently now. Trustee Reddy reflected on the Oak Brook Celebration of International Cultures Event and thanked all the Oak Brook Resident participants for their time and commitment to making the event a success. He thanked the vendors, and the Oak Brook restaurants for the raffle prizes. Trustee Martin echoed Trustee Reddy's comments and added that the Community Engagement Committee is planning an Adult Social Event at the Golf Club House on October 17th. She reminded everyone about the Library's used book sale on October 10th, 11th & 12th. 10. ADJOURNMENT MOTION: Motion to Adjourn Regular Board of Trustees Meeting at 7:50 p.m. Motioned to Adjourn: Trustee Martin Seconded by: Trustee Reddy ROLL CALL VOTE: Ayes: 4 Trustees Martin, Nagle, Reddy, Chairman Pro Tem Tiesenga Nays: 0 None Abstain: 0 None Absent: 2 Trustee Jain, Trustee Manzo Motion Passed Board of Trustees Minutes Page 7 of 7 Regular Meeting of September 24, 2024 ATTEST: ______________________________________________ Netasha Scarpiniti Village Clerk /s/ Netasha Scarpiniti