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HomeMy WebLinkAboutMinutes - 10/22/2024 - Board of TrusteesBoard of Trustees Minutes Page 1 of 11 Regular Meeting of October 22, 2024 MINUTES OF THE OCTOBER 22, 2024 REGULAR MEETING OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF OAK BROOK APPROVED AS WRITTEN ON DECEMBER 10, 2024 1. CALL TO ORDER The Regular Meeting of the Village Board of Trustees was called to order by President Laurence E. Herman in the Samuel E. Dean Board Room at 7:00 p.m. The Pledge of Allegiance was recited. 2. ROLL CALL Clerk Netasha Scarpiniti called the roll: PRESENT: Trustee Naveen Jain, Michael Manzo, Melissa Martin, James Nagle, A. Suresh Reddy, Edward Tiesenga and President Laurence E. Herman VIA ZOOM: None ABSENT: None IN ATTENDANCE: Village Manager Greg Summers, Assistant Village Manager Joseph Mitchell, Information Technology Director Tom Gilbert, Police Chief Brian Strockis, Public Works Director Tim O'Malley, Head Librarian Jacob Post, Finance Director Marilyn Fumero, Fire Chief Kevin Fleege, Development Services Director Rebecca Von Drasek, Sports Core Director Art Segura, and Village Attorney Meganne Trela 3. PRESIDENT’S OPENING COMMENTS President Herman gave a brief explanation of Diwali and wished the warmth and brightness of the Diwali lights to shine all year. President Herman attended the Adult Social at the Oak Brook Golf Club and the Oak Brook play date for the younger residents of Oak Brook. Both activities were hosted by the Community Engagement Committee and were well attended. He thanked the Community Engagement Committee members for coordinating both events. President Herman reminded everyone that early voting has started at the Village Hall and that voting will continue through Election Day. President Herman announced Trick-or-Treating hours, upcoming Daylight-Saving Time, the Annual Electronic Recycling Day at the Bath & Tennis Club Parking lot, and invited anyone interested in attending the Veteran’s Day Ceremony hosted by the Oak Brook Historical Society. President Herman encouraged everyone to download the MyOakBrook App and invited Fire Chief Fleege to present the Oak Brook Firefighter Life Saving Awards. A. Oak Brook Fire Department's Commendation Awards Presentation Fire Chief Fleege gave a speech about the events leading the brave men and women to perform lifesaving actions. He described the following events: 1. Single motor vehicle accident requiring victim extrication • Fire Department personnel receiving the Unit Citation Award for an outstanding job during that incident were Firefighter/Paramedic Michael Janney, Connor Doran, Jeff Kushner, and Fouad Samawi. 2. A structure fire in Saddlebrook • Firefighter Paramedics rescued a resident who used a wheelchair, treated and sent them to the hospital for further evaluation and smoke inhalation. The swift and coordinated actions of the Firefighters/Paramedics on the scene were able to stop the fire from further spreading preventing a complete loss of the home. • In recognition of the coordinated rapid response and actions that responding personnel resulted in a positive outcome for both the incident and resident, the following personnel were presented the Board of Trustees Minutes Page 2 of 11 Regular Meeting of October 22, 2024 Unit Citation Award: Acting Officer Jeff Kushner, Firefighter Paramedics Glen Washington and Seth Bowlan. 3. An incident involved a single-vehicle tractor-trailer accident. The vehicle rolled over and trapped the driver on the ramp from the Northbound I-294 to the Westbound I-88. • Firefighters/Paramedics were able to stabilize the car and extricate the patient after facing significant challenges due to the terrain, the vehicle, and patient positioning. • The Unit Citation Award was presented to Acting Officer Jeff Kushner and Firefighter Paramedic Ivan Gaytan. 4. An incident involved a response for assistance to the York Center Fire Protection District for the possible roof fire from the lightning strike at 18W070 Jorie Blvd's four-story multifamily apartment building. • Multiple residents needed assistance evacuating, several others required to be evaluated by EMS and transported to the hospital. The Roof Division Chief position was assigned to Unit 94, Battalion Chief Michael Pavlovic almost immediately upon arrival, resulting in 8 unrelieved hours of assessing adverse weather conditions, smoke conditions, and fire conditions, making sound tactical and strategic decisions, allowing for a resolution without any loss of life or serious injuries. • For his personal risk and display of exceptional skill under duress, Battalion Chief Michael Pavlovic was presented with the Chiefs Distinguished Service Award. • During the same incident, Oak Brook's equipment was used by the Oak Brook's Fire Department personnel to perform and assist with various firefighting tasks in one of the most challenging tactical operations known in Fire Service, resulting in no serious injuries. For their selfless actions in completing 8 hours of various foreground assignments facing the adverse conditions and displaying exceptional professional skill, coordinated action, and under significant personal risk, the following personnel were presented the Chiefs Unit Meritorious Service Award: Firefighter/Paramedic Glen Washington and Seth Bowlan. 5. A resident who had his life saved during a stroke incident. • For their display of professionalism, quick assessment, and rendered care utilizing advanced life- supporting measures despite the difficulties faced, Firefighter/Paramedic Seth Bowlan, Connor Duran, and Kevin Weier were presented with the Life Saving Commendation Award, an award presented to individuals who demonstrate exceptional performance in an effort to rescue or save human lives. Without such intervention, it would likely have resulted in death or severe disability. President Herman thanked Fire Chief Fleege on behalf of the Village, expressing gratitude and thanking all of the Village's heroes for their dedication and service. 4. PUBLIC COMMENTS President of Ginger Creek Subdivision and Resident Mohammed Askar addressed the Board on the recent invasive aquatic weed, Hydrilla, discovered in the area. He stressed the importance of taking action to address the matter. 5. APPROVAL OF MINUTES A. Special Board of Trustees Meeting Minutes of September 26, 2024 MOTION to Approve the Special Board of Trustees Meeting Minutes of September 26, 2024 Motioned: Trustee Reddy Seconded: Trustee Martin VOICE VOTE. MOTION PASSED. Board of Trustees Minutes Page 3 of 11 Regular Meeting of October 22, 2024 6. CONSENT AGENDA A. Accounts Payable for Period Ending: October 16, 2024 - $1,674,918.45 1. LEGAL SERVICES: TOTAL LEGAL BUDGET FOR 2024 IS $342,284.00 TOTAL LEGAL BILLS PAID FOR 2024 - YTD - $251,652.92 a) Clark, Baird, Smith LLP- Legal Services - September 2024 - $487.50 (FY24 YTD - $11,412.00) b) Marquardt & Belmonte, P.C. - Legal Services - August & September 2024 - $448.00 (FY24 YTD - $2,095.00) c) Lamp Law LLC - Legal Services - September 2024 - $3,333.33 (FY24 YTD - $29,999.97) d) Ottosen DiNolfo Hasenbalg & Castaldo, Ltd. - Legal Services - September 2024 - $29,666.50 (FY24 YTD - $207,413.15) 2. EZA Engineering PLLC - Professional Engineering Services - September 2024 - $21,613.20 3. Ridge IT Corporation - Crowdstrike License - 9/20/24-9/19/25 - $31,002.50 4. Jim's Plaza LLC - Bond Refund - $30,418.00 5. Civiltech Engineering, Inc. - In-House Engineering Services - September 2024 - $20,063.98 6. DuPage Water Commission - September 2024 - $602,176.86 7. Enterprise FM Trust - Monthly Vehicle Leases - $37,817.02 8. Du-Comm - Police Department Quarterly Shares - from November 1, 2024 to January 31, 2025 - $142,769.75 9. Du-Comm - Fire Department Quarterly Shares - from November 1, 2024 to January 31, 2025 - $39,773.50 10. HFS Bureau of Fiscal Operations - GEMT - Quarters 3 & 4, 2023 & Quarters 1 & 2, 2024 - $392,240.51 B. Approval of Payroll Paydate: October 17, 2024 - $936,003.95 C. Authorization to Seek Bids or Proposals or Negotiate Contracts: 1. Golf Club Driving Range Enhancement MOTION: Motion to Approve the Consent Agenda and Authorize the expenditures as Presented Motion: Trustee Reddy Seconded: Trustee Nagle ROLL CALL VOTE: Ayes: 6 Trustees Jain, Manzo, Martin, Nagle, Reddy, Tiesenga Nays: 0 None Abstain: 0 None Absent: 0 None Motion Passed Board of Trustees Minutes Page 4 of 11 Regular Meeting of October 22, 2024 7. ITEMS REMOVED FROM CONSENT AGENDA None. 8. BOARDS AND COMMISSION RECOMMENDATION A. 3601 & 3505 Adams Road – Subdivision Amendment Development Services Director Von Drasek explained that the item is an adjustment to the subdivision. The subdivision amendment was presented, discussed and approve by the Planning & Zoning commission. MOTION: Motion to concur with the P&Z Commission recommendation to approve the proposed Final Plat for L2KM2 Subdivision Amendment, subject to the following conditions: 1. All other provisions of Resolution R-715 and covenants will remain in full force and effect. 2. Final engineering approval prior to recording of the Plat. 3. Add the condition “Notwithstanding the attached exhibits, the applicant shall meet all Village Ordinance requirements at the time of building permit application except as specifically varied or waived.” ROLL CALL VOTE: Ayes: 6 Trustee Jain, Manzo, Martin, Nagle, Reddy, Tiesenga Nays: 0 None Abstain: 0 None Absent: 0 None Motion Passed B. 100 Oakbrook Center – Rivian EV – Setback Variation Development Services Director Von Drasek explained that 100 Oak Brook Center is zoned as a business district and that proposed charging stations would be set 100 feet from the structures. She also mentioned that the Planning and Zoning (P&Z) Commission recommended approval and introduced Mary Goldberg of Andrew's Realty to make a short presentation to explain the project in further detail. Mary Goldberg introduced herself and presented the proposal for nine charging stations, the first of their kind in the Greater Chicagoland area, to be placed along the property's perimeter. She stated that the stations would enhance local business traffic while maintaining parking lot functionality. She spoke about equipment housing, visual appeal, received funding, and collaborative efforts with the State of Illinois and Rivian. In conclusion, Ms. Goldberg shared hopes of gaining approval and support from the community and welcomed any inquiries from the Board. The Board asked questions, commented, and voiced concerns regarding the infrastructure surrounding the charging stations, proprietary charging structure, changeable adapters, incentivization and motivation of EV ownership, location, requirement of a setback approval, and lack of sales tax or benefits to the Village. They also mentioned issues with parking in the business district, concerns with the goals of the allotted charging time, made suggestions regarding the underutilized parking areas, voiced concerns with oversized or larger vehicles, lack of project renderings, and skepticism surrounding the claimed hardships on the application and out of state consultant suggestions. MOTION: Motion to concur with the P&Z Commission to approve the Variation as presented and subject to the following: 1. The design and placement of the proposed EV charging dispensers, equipment cabinets, transformers, and landscaping shall be in substantial conformance with the plans as submitted and approved. Board of Trustees Minutes Page 5 of 11 Regular Meeting of October 22, 2024 2. Add the condition “Notwithstanding the attached exhibits, the applicant shall meet all Village Ordinance requirements at the time of building permit application except as specifically varied or waived.” Motioned: Trustee Martin Seconded: Trustee Reddy ROLL CALL VOTE: Ayes: 0 None Nays: 6 Trustees Jain, Manzo, Martin, Nagle, Reddy, Tiesenga Abstain: 0 None Absent: 0 None Motion Failed 9. ACTIVE BUSINESS A. Ordinances & Resolutions 1. ORDINANCE G-1260, An Ordinance Amending the Village of Oak Brook Code of Ordinances, As Amended, Title 4, Chapter 1, Section 8A, To Increase the Number of Authorized Class A-1 Liquor Licenses By One To Forty-Four for Eddie V’s and Decrease the Number of Class D Liquor Licenses By One To Six for Michael Jordan’s Steakhouse. Eddie V’s 3001 Butterfield Rd, Oak Brook, IL Michael Jordan’s 1225 West 22nd St., Oak Brook, IL Trustee Nagle recused himself. President Herman gave a brief overview of the item, explaining that Eddie V’s restaurant plans to open at 30 One, 3001 Butterfield Rd., and has applied for a Class A1 liquor license, aiming for an opening in mid-November and that Michael Jordan's restaurant has chosen to relinquish their Class D liquor license, deeming it unnecessary at this time. Trustee Manzo expressed enthusiasm for Eddie V's move from Chicago and opening in the Village, stating it signifies growth. He also endorsed and welcomed the initiative of new restaurants coming to Oak Brook. MOTION: Motion to pass an Ordinance Amending the Village of Oak Brook Code of Ordinances, As Amended, Title 4, Chapter 1, Section 8A to Increase the Number of Authorized Class A-1 Liquor Licenses By One to Forty-Four for Eddie V’s and Decrease the Number of Class D Liquor Licenses By One To Six for Michael Jordan’s Steakhouse. Eddie V’s 3001 Butterfield Rd, Oak Brook, IL Michael Jordan’s 1225 West 22nd St., Oak Brook Motioned: Trustee Martin Seconded: Trustee Manzo ROLL CALL VOTE: Ayes: 5 Trustees Jain, Manzo, Martin, Reddy, Tiesenga Nays: 0 None Recuse: 1 Trustee Nagle Absent: 0 None Board of Trustees Minutes Page 6 of 11 Regular Meeting of October 22, 2024 Motion Passed 2. RESOLUTION R-2241, A Resolution Approving the Waiver of Competitive Bidding and Authorizing the Purchase of a Monitor/Defibrillators Fire Chief Fleege stated that the Oak Brook Fire Department needs to replace its oldest cardiac monitor, which has reached the end of its useful life. Questions regarding the extension of life for each monitor, equipment sharing, expenses, and cooperation with neighboring communities were raised. MOTION: Motion to Pass Resolution R-2241, A Resolution Approving the Waiver of Competitive Bidding and Authorizing the Purchase of a Monitor/Defibrillator Motioned: Trustee Martin Seconded: Trustee Manzo ROLL CALL VOTE: Ayes: 6 Trustees Jain, Manzo, Martin, Nagle, Reddy, Tiesenga Nays: 0 None Abstain: 0 None Absent: 0 None Motion Passed 3. ORDINANCE G-1261, An Ordinance Amending Title 13 of the Village of Oak Brook Code of Ordinances Ordinance G-1261 was presented by Development Services Director Von Drasek, who explained that the Zoning Ordinance is outdated and needs a complete overhaul. She thanked the Planning and Zoning Commission for attending additional meetings held over the summer, which included public hearing notices, discussions of proposed revisions, and opportunities to voice concerns. Development Services Director Von Drasek asked for feedback on the definition of showrooms, proposed revisions to planned development, masonry requirements, and amendments to the commercial and residential zones. President Herman expressed his gratitude to Development Services Director Von Drasek and her Staff for the enormous undertaking of the project of this magnitude. He broke the project into specific items needing further discussion and consideration and explained the changes along the way. He expressed his opinions on various amendments and opened the floor up to the Board for further discussion. A lengthy discussion took place, resulting in several motions amending the original motion reflecting Trustee concerns and recommendations as described below: MOTION: Motion to Amend the Village Board motion to revise the section to Planned Development Amendments to be included within Chapter 15 of Title 13 of the Village Code to, such that the following items are excluded from the scope of and Administrative Change: o Any change to, addition or removal of any new parking areas; o Any alternation of alignment of roads or above-ground utilities; o Any amendment of final development agreements, provisions or covenants; o Any sign permitted by the Sign Code; o Any electrical box, gas line, meter, emergency exit door, or other such feature facing an entrance or public street which is not fully screened in a year-round manner; o Any other change inconsistent with any standard or condition imposed by the corporate authorities in approving the planned development. Board of Trustees Minutes Page 7 of 11 Regular Meeting of October 22, 2024 Motioned: Trustee Tiesenga Seconded: Trustee Martin ROLL CALL VOTE: Ayes: 6 Trustees Jain, Manzo, Martin, Nagle, Reddy, Tiesenga Nays: 0 None Abstain: 0 None Absent: 0 None Motion Passed Motion: Motion to Amend the Village Board motion to revise the definition of showroom to be included within Chapter 2 of Title 13 of the Village Code as follows: Showroom: is a location in Oak Brook where the predominant and most important selling activities do not take place in Oak Brook, such that sales are not subject to local municipal retailers’ occupation tax in Oak Brook. Motioned: Trustee Martin Seconded: Trustee Manzo ROLL CALL VOTE: Ayes: 6 Trustees Jain, Manzo, Martin, Nagle, Reddy, Tiesenga Nays: 0 None Abstain: 0 None Absent: 0 None Motion Passed Motion: Motion to amend the Village Board Motion to revise section 13-3-11 Mechanical Equipment to be screened to include language referring to vegetation as an option to screen mechanical devices. Motioned: Trustee Martin Seconded: Trustee Jain ROLL CALL VOTE: Ayes: 6 Trustees Jain, Manzo, Martin, Nagle, Reddy, Tiesenga Nays: 0 None Abstain: 0 None Absent: 0 None Motion Passed Motion: Motion to amend the Village Board motion to revise the proposed requirement for new single-family dwellings to be constructed with requiring 50% masonry material. The following to be proposed and included in Chapter 6: Building facades in residential districts shall have exterior wall material consisting of 50% stone or brick for each side of the building (not including areas for windows and doors. Board of Trustees Minutes Page 8 of 11 Regular Meeting of October 22, 2024 Motioned: Trustee Manzo Seconded: Trustee Reddy ROLL CALL VOTE: Ayes: 5 Trustees Manzo, Martin, Nagle, Reddy, Tiesenga Nays: 1 Trustee Jain Abstain: 0 None Absent: 0 None Motion Passed. Motion: Motion to amend the Village Board motion to have Planning & Zoning Commission to withdraw changes on the lock limitations and revisit the specific requirements with a strong emphasis on Floor Area Ratio Motioned: Trustee Jain Seconded: Trustee Tiesenga ROLL CALL VOTE: Ayes: 3 Trustees Jain, Nagle, Tiesenga Nays: 4 Trustees Reddy, Martin, Manzo, President Herman Abstain: 0 None Absent: 0 None Motion Failed. Motion: Motion to approve the revised Ordinance G-1261 in accordance with the approved proposed Amendments above Motioned: Trustee Reddy Seconded: Trustee Manzo ROLL CALL VOTE: Ayes: 5 Trustees Jain, Manzo, Martin, Reddy, Tiesenga Nays: 0 None Abstain: 1 Trustee Nagle Absent: 0 None Motion Passed Village Manager Summers made a point to remind everyone that the approved amended motion will include modifications and will be circulated to the Board for final approval. 10. BOARD UPDATES President Herman thanked the Development Services Department, Planning & Zoning Commission, the public for weighing in on the zoning updates, and the Board for a healthy discussion that expressed content with the modifications. Trustee Nagle thanked Rebecca, the Development Services Department, and the Planning and Zoning Commission for their extensive work on a project that hasn’t been addressed in several decades. He commended the Fire Department for its hard work, dedication, and professionalism in responding to various challenging calls, such as Board of Trustees Minutes Page 9 of 11 Regular Meeting of October 22, 2024 large structure fires and saving lives due to auto accidents or other medical emergencies. Trustee Reddy thanked Rebecca and her team for doing a fantastic job on revising the Village Code related to the Universal Text Amendment and the Planning and Zoning Commission for their outstanding service. He congratulated the First Responders for their exceptional services and moved on to speak about various holidays and inventions throughout history during the months of October and November. He wished everyone a Happy Diwali and encouraged everyone to get screened for Breast Cancer and exercise their right to vote. Trustee Martin wished everyone a Happy Halloween, safe trick or treating, and Happy Diwali. She encouraged everyone to vote and shared her hopes for the community to unite again despite everyone’s beliefs. She touched on the award ceremony from earlier in the meeting, sharing her experience of surviving a significant house fire, and thanked the Fire Department for all they do. Trustee Martin thanked Resident Askar for bringing up the idea of forming the HOA Advisory Committee and spoke about the earlier discussion and various issues and concerns regarding the proposed Text Amendment. Trustee Manzo thanked the Firefighters and Fire Chief Fleege for all they do, spoke about response times, and the Text Amendment discussion, praising Development Services Director Von Drasek and her team. He also commended the Board for a respectful, civilized discussion, exchanging opinions and perspectives, and expressed his satisfaction with the debate. Trustee Tiesenga echoed Trustee Manzo’s comments regarding the demeanor of the earlier discussion. He commended Board members for staying educated, reading the presented materials, and being active. He thanked each Board member for lending their knowledge and expertise. Trustee Jain congratulated the Firefighters presented with the awards earlier in the evening. He spoke about his passion for getting HOAs involved and engaged and expressed his approval regarding the proposed idea of a new committee. He also mentioned the length of this meeting, the importance of educating the public, and the importance of bringing awareness to issues through healthy discussions, which creates a lot of value for the residents. 11. ADJOURN TO CLOSED SESSION President Herman dismissed anyone not directly involved in the Closed Session. MOTION: Motion to adjourn Regular Board of Trustees to Closed Session at 9:20 p.m. Motioned: Trustee Martin Seconded: Trustee Manzo ROLL CALL VOTE: Ayes: 6 Trustees Jain, Manzo, Martin, Nagle, Reddy, Tiesenga Nays: 0 None Abstain: 0 None Absent: 0 None Motion Passed 12. RECONVENE TO OPEN MEETING MOTION: Motion to Reconvene the Regular Board of Trustees Meeting at 11:10 p.m. Motioned: Trustee Martin Seconded: Trustee Manzo ROLL CALL VOTE: Ayes: 6 Trustees Jain, Manzo, Martin, Nagle, Reddy, Tiesenga Board of Trustees Minutes Page 10 of 11 Regular Meeting of October 22, 2024 Nays: 0 None Abstain: 0 None Absent: 0 None Motion Passed Clerk Netasha Scarpiniti called the roll: PRESENT: Trustee Naveen Jain, Michael Manzo, Melissa Martin, James Nagle, A. Suresh Reddy, Edward Tiesenga and President Laurence E. Herman VIA ZOOM: None ABSENT: None IN ATTENDANCE: Village Manager Greg Summers, Assistant Village Manager Joseph Mitchell, Information Technology Director Tom Gilbert, and Village Attorney Meganne Trela 13. UNFINISHED BUSINESS A. Resolutions & Ordinances 1. ORDINANCE S-1708, An Ordinance Authorizing the Acquisition of And Approving a Purchase Agreement for the Real Property Commonly known as __________________, Illinois President Herman stated that the first item is to table Ordinance S-1708, an ordinance authorizing the acquisition and purchase agreement for real property reminding the Board that the Village is currently still negotiating the terms of this contract. MOTION: Motion to Table Ordinance S-1708, an ordinance authorizing the acquisition and purchase agreement for real property Motioned: Trustee Martin Seconded: Trustee Manzo ROLL CALL VOTE: Ayes: 6 Trustees Jain, Manzo, Martin, Nagle, Reddy, Tiesenga Nays: 0 None Abstain: 0 None Absent: 0 None Motion Passed B. Employee Appeal of a Disciplinary Finding President Herman explained that the next item is the employee appeal of a disciplinary finding. He asked for a motion to remand this matter back to the Village Manager for further research and legal questions that the Board raised during the Closed Session meeting. MOTION: Motion to remand the Employee Appeal of a Disciplinary Finding back to the Village Manager for further research and analysis Motioned: Trustee Manzo Seconded: Trustee Reddy ROLL CALL VOTE: Ayes: 6 Trustees Jain, Manzo, Martin, Nagle, Reddy, Tiesenga Nays: 0 None Abstain: 0 None Board of Trustees Minutes Page 11 of 11 Regular Meeting of October 22, 2024 Absent: 0 None Motion Passed 14.ADJOURNMENT MOTION: Motion to adjourn Regular Board of Trustees at 11:12 p.m. Motioned: Trustee Martin Seconded: Trustees Manzo ROLL CALL VOTE: Ayes: 6 Trustees Jain, Manzo, Martin, Nagle, Reddy, Tiesenga Nays: 0 None Abstain: 0 None Absent: 0 None Motion Passed ATTEST: ______________________________________________ Netasha Scarpiniti Village Clerk /s/ Netasha Scarpiniti