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HomeMy WebLinkAboutAgenda - 01/14/2025 - Board of TrusteesBoard of Trustees Agenda Page 1 BOARD OF TRUSTEES SAMUEL E. DEAN BOARD ROOM BUTLER GOVERNMENT CENTER 1200 OAK BROOK ROAD OAK BROOK, ILLINOIS 630-368-5000 Regular Meeting Tuesday, January 14, 2025 7:00 PM “Please be advised that any proposed documents attached hereto are in draft form and vary from the final versions which are adopted at the meeting as set forth herein.” 1. CALL TO ORDER 2. ROLL CALL 3. PRESIDENT’S OPENING COMMENTS 4. PUBLIC COMMENTS 5. APPROVAL OF MINUTES A. Regular Executive Meeting Minutes of October 22, 2024 6. CONSENT AGENDA All items on the Consent Agenda are considered to be routine in nature and will be enacted in one motion. There will be no separate discussion of these items unless a Board member so requests, in which event, the item will be removed from the Consent Agenda and considered as the first item after approval of the Consent Agenda. A. Accounts Payable for Period Ending: December 20, 2024 - $1,881,713.00 Accounts Payable for Period Ending: January 8, 2025 - $3,332,150.59 1. LEGAL SERVICES: a) Lamp Law LLC - Legal Services - November 2024 - $3,333.33 (FY24 YTD - $36,666.63) b) Lamp Law LLC - Legal Services - December 2024 - $3,333.33 (FY24 YTD - $39,999.96) c) Ottosen DiNolfo Hasenbalg & Castaldo, Ltd. - Legal Services - November 2024 - $29,285.50 (FY24 YTD - $274,833.58) TOTAL LEGAL BUDGET FOR 2024 IS $342,284.00 TOTAL LEGAL BILLS PAID FOR 2024 - YTD - $329,911.84 2. Zoll Medical Corporation - Monitor/Defibrillator - Inv. 4089986 - $41,485.52 3. DuPage Water Commission - November 2024 - $338,041.98 Board of Trustees Agenda Page 2 4. K-Five Construction Corporation - Oak Brook Various Street Project 2024 - $775,874.46 5. Enterprise FM Trust - Vehicles Leases for December 2024 - $45,303.23 6. Current Technologies Corporation - Storage Array Replacement - $35,083.87 7. Liftoff, LLC - Microsoft Office 365 License Renewal - $31,080.00 8. BCBSIL - Health Services - January 2025 - $238,717.51 9. Matthies Builders - Property at 31 Robinhood - Bond Refund - $21,330.00 10. DuPage County Collector - TIF Reserves Refund - $816,485.43 11. Oak Brook Fire and Police Pensions - Additional Contributions for 2024 - $2,000,000.00 B. Approval of Payroll Paydate: December 12, 2024 - $973,935.55 Approval of Payroll Paydate: December 26, 2024 - $1,084,692.35 Herman/Martin C. Village of Oak Brook – Monthly Financial Reports December 2024 D. Authorization to Seek Bids or Proposals or Negotiate Contracts: 1. Woodside and Forest Glen Watermain Replacement Jain/Tiesenga 2. Golf Course Driving Range Pad Jain/Tiesenga 3. Sport Core Compensatory Storage Jain/Tiesenga 4. Jorie Blvd Bridge Repairs over Ginger Creek Jain/Tiesenga 5. 2025 Streets Improvement – Construction Bids Jain/Tiesenga 6. Water Disinfection Upgrades Jain/Tiesenga 7. Water Reservoir Mixer Installation Jain/Tiesenga E. Development Services Referrals 1. 2222 35th St – Final Plat of Subdivision - The Midwest Club Manzo/Tiesenga 2. 2109 Clearwater Dr. - Special Use – Smile Partners Dentist Manzo/Tiesenga 3. 23 Concord Dr – FAR Variation – A & E Luxury Builders Manzo/Tiesenga F. Annual Scavenger License Renewal Herman/Martin G. Ordinances & Resolutions 1. ORDINANCE S-1719, An Ordinance Authorizing the Sale or Donation or Recycling or Disposal of Certain Items of Personal Property Owned By the Village of Oak Brook Jain/Martin Board of Trustees Agenda Page 3 7. ITEMS REMOVED FROM CONSENT AGENDA 8. BOARDS AND COMMISSION RECOMMENDATION A. 2903 & 2905 Oak Brook Hills Rd – Final Plat of Consolidation Manzo/Tiesenga B. Amendment to a Planned Development for Lot G – 1050 22nd Street – Oak Brook Commons Manzo/Tiesenga C. Final Plat – Resubdivision – Lot G – 1050 22nd Street – Oak Brook Commons Manzo/Tiesenga 9. ACTIVE BUSINESS A. Ordinances & Resolutions 1. RESOLUTION R-2262, A Resolution Authorizing an Agreement Between Club Car, LLC and Village of Oak Brook DBA Oak Brook Golf Club for the Renting and Installation of GPS Equipment On All Village Owned Golf Carts Manzo/Martin 2. ORDINANCE G-1267, An Ordinance Amending Title 4, Chapter 1, Section 8A of the Village Code of the Village of Oak Brook, Illinois, To Decrease the Number Authorized Class A-1 Liquor Licenses by one to Forty-Three and Class B Liquor Licenses by one to Nineteen for Michael Jordan’s Restaurant. Herman/Martin 3. RESOLUTION R-2257, A Resolution Awarding a Professional Engineering Services Agreement to Christopher B. Burke Engineering LTD., of Rosemont, Illinois for the Village's Sports Core Property Improvements Project. Jain/Tiesenga 4. RESOLUTION R-2258, A Resolution Awarding a Professional Engineering Services Agreement to Baxter & Woodman, of Naperville, IL, for the 2025 Streets Improvement Project. Jain/Tiesenga 5. ORDINANCE G-1268, An Ordinance Amending Chapter 2 and Chapter 3 of Title 12, (the Golf Club Fees provided in 12-2-2 of the Code) and (the B&T Membership fees provided in 12-3-2 of the Code). Manzo/Martin 6. RESOLUTION R-2259, A Resolution Approving the Waiver of Competitive Bidding and Authorizing the Purchase of Golf Merchandise for the Oak Brook Golf Club Manzo/Martin 7. RESOLUTION R-2260, A Resolution Endorsing the Legislative Action Program of the DuPage Mayors and Managers Conference for the 2025 Legislative Session Herman/Martin 8. RESOLUTION R-2261, A Resolution Approving the Waiver of Competitive Bidding and Authorizing the Purchase of Library Materials from Authorized Distributors Martin/Tiesenga 9. RESOLUTION R-2263, A Resolution Authorizing and Approving the Second Amendment to the 2023 Professional Municipal Engineering Services Agreement Manzo/Tiesenga Board of Trustees Agenda Page 4 10. RESOLUTION R-2264, A Resolution Approving and Authorizing the Execution of an Agreement Between the Village of Oak Brook and M/I Homes of Chicago, LLC. Property Located at 100 S. 39th Street, Downers Grove, Illinois Herman/Martin B. Confirmation of Appointments 1. Various Boards, Commissions and Committees Herman 10. BOARD UPDATES 11. ADJOURNMENT In accord with the provisions of the American with Disabilities Act, any individual who is in need of a reasonable accommodation in order to participate in or benefit from attendance at this public meeting should contact the Butler Government Center (Village Hall), at 630-368-5010 as soon as possible before the meeting date.