Loading...
HomeMy WebLinkAboutMinutes - 01/12/2010 - Board of Trustees (2)FULL VERSION MINUTES OF THE JANUARY 12, 2010 CLOSED MEETING OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF OAK BROOK REVIEWED BY VILLAGE BOARD ON 1. CALL TO ORDER The Closed Meeting of January 12, 2010 of the Village Board of Trustees was called to order by President Craig in the Upper Level Conference Room of the Butler Government Center at 9:03 p.m. 2. ROLL CALL: The Village Clerk Charlotte Pruss called the roll with the following persons PRESENT: President John Craig, Trustee Stelios Aktipis, Trustee James Carson, Trustee Mark Moy, Trustee Moin Saiyed, Trustee Gerald Wolin and Trustee Elaine Zannis ABSENT: None IN ATTENDANCE: Village Manager David Niemeyer, Village Attorney Mark Sterk and Assistant Village Manager Blaine Wing 3. TO CONSIDER THE APPOINTMENT, EMPLOYMENT, COMPENSATION, DISCIPLINE, PERFORMANCE, OR DISMISSAL OF SPECIFIC EMPLOYEES OF THE PUBLIC BODY OR LEGAL COUNSEL FOR THE PUBLIC BODY, INCLUDING HEARING TESTIMONY ON A COMPLAINT LODGED AGAINST AN EMPLOYEE OF THE PUBLIC BODY OR AGAINST LEGAL COUNSEL FOR THE PUBLIC BODY TO DETERMINE ITS VALIDITY (2C1). A. Finance Director Position Village Manager Niemeyer explained the recent past regarding Sharon Dangles acting as Finance Director. He stated that she has been holding the position for about ten months and recommended that she should either be appointed Finance Director or outside recruitment should resume. He recommended appointing Sharon Dangles and discussed the procedure for appointing/interviewing a department head. Regarding salary, he stated that she has received a five percent increase for Acting Finance Director, and that as a permanent position, it is reasonable to suggest an additional five percent increase, slightly above the minimum. He stated that not filling the Assistant Finance Director position represents a savings of almost $100,000. Discussion ensued regarding the suitability of appointing Sharon Dangles to Finance Director and also potential outsourcing of accounting or payroll functions. Discussion ensued regarding holding off because of current financial constraints and union negotiations. Discussion regarding meeting with Sharon Dangles in a month's time. 4. TO DISCUSS COLLECTIVE NEGOTIATING MATTERS BETWEEN THE PUBLIC BODY AND ITS EMPLOYEES OR THEIR REPRESENTATIVES, OR DELIBERATIONS CONCERNING SALARY SCHEDULES FOR ONE OR MORE CLASSES OF EMPLOYEES (2C2) A. Police Union Negotiations Assistant Village Manager Wing and Village Attorney Sterk explained that the union's current position regarding the following three issues: a. discipline - is to have the option of going to the Board of Fire and Police Commissioners or to arbitration for suspensions and terminations; b. salary - he stated that the union proposed 2% increase for 2009, 2% for 2010 and 2.5% for 2011 – Village Attorney Sterk stated the change in the salary proposal was because of the Village of Oak Brook Closed Meeting Minutes Page 2 of 3 January 12, 2010 discipline and layoff issues; c. health insurance contribution – PPO, 7.5% for 2009, 15% for 2010 and 17.5% for 2011, HMO, 10%, 12% and 15%; on the dental, 7.5%t, fifteen percent and 17.5%t. He stated that the union wanted guaranteed no layoffs or furloughs and the compensation time be at a maximum of 80 hours with cashing out at the end of each year. He stated that on merit pay, the union's proposal was close to management's. Village Attorney Sterk stated that the Board's choices were to settle every issue, settle part and go to arbitration or go back to mediation and he asked for the Board's direction on action. Discussion ensued regarding other proposals, such as a 0% salary increase in 2010 with guaranteed no layoffs. Discussion ensued regarding using other legal counsel, health insurance contributions and arbitration. It was proposed that in regard to salary increases, 2% for 2009, 0% for 2010, no lay-offs and if a fixed number is needed for 2011, 2.5% with the option of lay-offs or re- negotiation; in regard to health contributions, 7.5% for 2009, 17.5% for 2010 and 20% for 2011 was proposed. The cost of binding arbitration was discussed and what issues would be arbitrated on and at what level of arbitration the Village should ascend. It was proposed to offer in regard to salary increases, 2% for 2009, 0% for 2010 and whatever 2011 brings for non-union employees; regarding health insurance contributions, 7.5% for 2009, 17.5% for 2010 and whatever non-union employees are contributing. Consensus that if the Village loses in arbitration on the discipline issue, there will be lay-offs. B. Library Union Village Attorney Sterk discussed the Village response to which Library personnel should not be included in the union. He discussed that the balance of union supporters versus non-union supporters has changed and discussed possible de-certification. Village Attorney Sterk brought the Board up to date regarding the Public Works' union; he stated that the union representatives stated that they would agree to a change in the insurance if the Village would agree to no furloughs in 2010. He stated that the union representatives are supposed to provide a proposed agreement with particulars to him. C. Fire Union Village Attorney Sterk discussed the negotiations with the Fire union. Village Manager Niemeyer stated that in relation to long-term cost savings in the Fire Department, he, Assistant Village Manager Wing and President Craig will be meeting with the York Fire Protection District and Oakbrook Terrace Fire Protection District regarding discussion beyond mutual aid such as sharing personnel. Trustee Moy agreed to attend the meeting also. Village Attorney Sterk updated the Board on the Fire PSEBA claims. Village Manager Niemeyer stated that the staff is contacting other municipalities regarding part- time fire personnel. 5.THE PURCHASE OR LEASE OF REAL PROPERTY FOR USE OF THE PUBLIC BODY, INCLUDING MEETINGS HELD FOR THE PURPOSE OF DISCUSSION WHETHER A PARTICULAR PARCEL SHOULD BE ACQUIRED (2C5) A. Drake Hotel President Craig discussed that he met with some people interested in buying the Drake Hotel and was informed that it will have to be rehabilitated. He stated that they discussed other uses for the property. Tax incentives were discussed regarding the property. Village of Oak Brook Closed Meeting Minutes Page 3 of 3 January 12, 2010 6. ADJOURNMENT Motion by Trustee Saiyed, seconded by Trustee Wolin, to adjourn the Closed Meeting and Reconvene the Regular Board of Trustees Meeting. VOICE VOTE: Motion carried. The meeting adjourned at 11:11 p.m. ATTEST: __________________________________ Charlotte K. Pruss Village Clerk