HomeMy WebLinkAboutMinutes - 04/29/2013 - Board of Trustees (2) MINUTES OF THE APRIL 29, 2013 SPECIAL CLOSED MEETING OF
THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF
OAK BROOK APPROVED AS WRITTEN ON JULY 23, 2013.
1. CALL TO ORDER
The Closed Meeting of April 29, 2013 of the Village Board of Trustees was called to order by
President Gopal G. Lalmalani in the Upper Level Conference Room of the Butler Government
Center at 7:07 p.m.
2. ROLL CALL:
Village Clerk Charlotte Pruss called the roll with the following persons
PRESENT: President Gopal G. Lalmalani, Trustee Stelios Aktipis, Trustee Michael Manzo,
Trustee Gerald Wolin, Trustee Asif Yusuf, Trustee Elaine Zannis
ABSENT: Trustee Mark Moy,
IN ATTENDANCE: Village Manager Dave Niemeyer, Village Attorney Peter Friedman, Assistant
Village Manager Blaine Wing,
3. TO CONSIDER THE FOLLOWING PENDING, PROBABLE OR IMMINENT LITIGATION
MATTERS PURSUANT TO SECTION 2C(11) OF THE ILLINOIS OPEN MEETINGS ACT,
RESPECTIVELY
A. Sheahan/SLEP Issue
Village Attorney Friedman updated the Board on this matter regarding the IMRF Board and
explained the administrative appeal process and relief which could be sought.
Village Attorney Friedman updated the Board in regard to the Peterson Administrative Review
matter and stated that a Notice of Appeal had been received. He inquired as to whether the
Board wanted Attorney Hervas to continue to handle the matter and explained the appeal
process. Direction was given for Attorney Hervas to proceed.
4. TO DISCUSS APPOINTMENT, EMPLOYMENT, COMPENSATION, DISCIPLINE,
PERFORMANCE, OR DISMISSAL OR SPECIFIC EMPLOYEES OF THE PUBLIC BODY
PURSUANT TO SECTION 2C(1) OF THE ILLINOIS OPEN MEETINGS ACT, RESPECTIVELY
A. Manager’s Evaluation
Assistant Village Manager Wing exited the meeting at approximately 7:18 p.m.
Trustee Wolin explained the rating and weighting system and that the average rating was a
3.32, between “meets” and “exceeds” requirements. He discussed the comments’ section and
that using the comments, he will revise the performance plan for the current year. Comments
were made and specific topics were discussed. Village Manager Niemeyer responded to written
comments and projects mentioned. Lengthy discussion ensued. Compensation was also
discussed.
Village Manager Niemeyer briefly exited the meeting at approximately 8:03 p.m.
Discussion ensued regarding compensation comparables for the Village Manager and what
percentage of increase and/or bonuses should be given. Consensus for an additional 2%
increase and a minimum $5,000.00 bonus depending on achievement of objectives regarding
the Sports Core finance plan or the Baldrige Award, which the latter may take two years to
achieve. It was affirmed that this 2% increase would be in addition to the salary increase the
Village Manager has received from the pay plan and that coupled with a bonus would bring his
Not Released – 05-13-14
Village of Oak Brook Special Closed Meeting Minutes Page 1 of 2 April 29, 2013
salary to the comparable midpoint range. It was also suggested that the bonus could be two-
tiered in regard to the Sports Core and the Baldrige Award. It was stated that this compensation
package should be confirmed by the new Board and effective June 1st if approved.
Village Manager Niemeyer re-entered the meeting at approximately 8:14 p.m.
Assistant Village Manager Wing re-entered the meeting at approximately 8:15 p.m.
5. DISCUSSION OF MINUTES OF MEETINGS LAWFULLY CLOSED UNDER THIS ACT,
PURSUANT TO SECTION 2C(21) OF THE ILLINOIS OPEN MEETINGS ACT, RESPECTIVELY
June 14, 2011 October 25, 2011 March 27, 2012
July 12, 2011 November 1, 2011 (S) April 10, 2012 (S)
July 26, 2011 November 8, 2011 April 10, 2012
August 9, 2011 November 21, 2011 (S) April 24, 2012 (S)
August 18, 2011 (S) December 13, 2011 May 8, 2012
August 22, 2011 (S) December 27, 2011 (S) May 22, 2012
September 13, 2011 January 10, 2012 August 6, 2012 (S)
September 24, 2011 January 24, 2012 October 9, 2012
September 27, 2011 (S) February 28, 2012 February 12, 2013
September 27, 2011 March 8, 2012 (S) March 12, 2013 (S)
October 18, 2011 (S) March 26, 2013
Discussion ensued regarding the history of these minutes and it was confirmed that the other
group of August, 2010--May, 2011 minutes have already been reviewed. Discussion regarding
the August 6, 2012 minutes ensued. Village Clerk affirmed that there was a consensus to
approve the June 14, 2011 through March 26, 2013 minutes in the table above, with the
exception of the August 6, 2012 minutes. Village Manager Niemeyer suggested moving the
May 24, 2011 minutes to the group above because the current Board was sitting at that time
and there was consensus regarding same.
6. ADJOURNMENT
Motion by Trustee Manzo, seconded by Trustee Wolin, to adjourn the Closed Meeting and
Reconvene the Regular Board of Trustees Meeting. VOICE VOTE: Motion carried.
The meeting adjourned at 8:31 p.m.
ATTEST:
Charlotte K. Pruss
Village Clerk
Village of Oak Brook Special Closed Meeting Minutes Page 2 of 2 April 29, 2013