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HomeMy WebLinkAboutMinutes - 07/23/2013 - Board of Trustees (2) MINUTES OF THE JULY 23, 2013 REGULAR CLOSED MEETING OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF OAK BROOK APPROVED AS WRITTEN ON SEPTEMBER 24, 2013 1. CALL TO ORDER The Closed Meeting of July 23, 2013 of the Village Board of Trustees was called to order by President Gopal G. Lalmalani in the Upper Level Conference Room of the Butler Government Center at 9:52 p.m. 2. ROLL CALL: Village Clerk Charlotte Pruss called the roll with the following persons PRESENT: President Gopal G. Lalmalani, Trustee Donald Adler, Trustee John Baar, Trustee Michael Manzo, Trustee Mark Moy, Trustee Gerald Wolin ABSENT: Trustee Asif Yusuf IN ATTENDANCE: Assistant Village Manager Blaine Wing, Village Manager Dave Niemeyer, Village Attorney Peter Friedman, Assistant Village Attorney Ben Schuster, Engineering/Public Works Director Mike Hullihan 3. DISCUSSION OF MINUTES OF MEETINGS LAWFULLY CLOSED UNDER THIS ACT, PURSUANT TO SECTION 2c(21) OF THE ILLINOIS OPEN MEETINGS ACT, RESPECTIVELY A. Approval of Closed Meeting Minutes of July 9, 2013 Consensus to approve the Closed Meeting Minutes of July 9, 2013. Trustee Yusuf arrived at approximately 9:54 p.m. 4. TO DISCUSS COLLECTIVE NEGOTIATING MATTERS BETWEEN THE PUBLIC BODY AND ITS EMPLOYEES OR THEIR REPRESENTATIVES, OR DELIBERATIONS CONCERNING SALARY SCHEDULES FOR ONE OR MORE CLASSES OF EMPLOYEESS PURSUANT TO SECTION 2C(2) OF THE ILLINOIS OPEN MEETINGS ACT, RESPECTIVELY A. Fire Union Negotiations Update Assistant Village Manager Wing referred to the authority given to him last year regarding the two union negotiations. He stated that the fire union is seeking a two-year contract, with already six months lapsed after the expiration of the current contract and that this is contrary to the four- year contract the Board had recommended. He discussed the union’s reasons for a two-year contract and that the union was waiting for a decision in the grievance arbitration. Assistant Village Manager Wing discussed the authority given by the Board last year regarding wages and health insurance. Discussion ensued regarding employees paying 25% for health insurance and Assistant Village Manager Wing stated that for union employees the Village would most likely have to go to arbitration on this and would lose. He affirmed that a four-year contract might be acceptable to the union if there is a re-opener on wages and health insurance. Assistant Village Manager Wing explained the minimum staffing component and how it relates to using contract employees. He stated that the Chief has explained that the current staffing component is the most cost-effective for providing the current level of service. B. Public Works Union Negotiations Update Assistant Village Manager Wing stated that he has only met with the public works union a few times and hopes to have a contract wrapped up in about three months and that currently they Not Released – 05-13-14 Village of Oak Brook Regular Closed Meeting Minutes Page 1 of 3 July 23, 2013 are looking into their own insurance plan as opposed to the Village’s. He added that the union is looking to move up their union dues’ percentage from 1% to 2%, so he feels that the Village is in a stronger position. 5. TO CONSIDER THE PURCHASE OR LEASE OF REAL PROPERTY FOR THE USE OF THE PUBLIC BODY, INCLUDING MEETINGS HELD FOR THE PURPOSE OF DISCUSSING WHETHER A PARTICULAR PARCEL SHOULD BE ACQUIRED PURSUANT TO SECTION 2C(5) OF THE ILLINOIS OPEN MEETINGS ACT, RESPECTIVELY A. Tuscan Woods Soundwall Village Manager Niemeyer stated that the Village’s $5,000 offer was turned down by the owner and Engineering/Public Works Director Hullihan discussed his conversations with the owner and an appraiser. Lengthy discussion ensued regarding the value of the property, whether to have an appraisal done and costs of a condemnation suit. General consensus to offer up to $10,000 and determine value of the property. Engineering/Public Works Director Hullihan exited the meeting at approximately 10:28 p.m. 6. TO CONSIDER LITIGATION, WHEN AN ACTION AGAINST, AFFECTING OR ON BEHALF OF THE VILLAGE HAS BEEN FILED AND IS PENDING BEFORE A COURT OR ADMINSTRATIVE TRIBUNAL, OR WHEN THE PUBLIC BODY FINDS THAT AN ACTION IS PROBABLE, OR IMMINENT PURSUANT TO SECTION 2C(11) OF THE ILLINOIS OPEN MEETINGS ACT, RESPECTIVELY A. Litigation Update Village Attorney Friedman discussed the status of the pending SLEP/IMRF matter with nothing substantial at this time. Assistant Village Manager Wing discussed the status of a PEDA claim filed by a police officer who previously received an in-the-line-of-duty disability award. Village Attorney Friedman affirmed that no PSEBA claim has been filed. Assistant Village Manager Wing next discussed two litigation matters involving former fire department personnel, one PSEBA claim and one disability claim. Assistant Village Manager Wing then discussed another fire PSEBA case which is at the Illinois Supreme Court level and recommended continuing to pursue this matter. Assistant Village Manager Wing exited the meeting at approximately 10:40 p.m. 7. TO CONSIDER THE APPOINTMENT, EMPLOYMENT, COMPENSATION, DISCIPLINE, PERFORMANCE, OR DISMISSAL OR SPECIFIC EMPLOYEES OF THE PUBLIC BODY PURSUANT TO SECTION 2C(1) OF THE ILLINOIS OPEN MEETINGS ACT, RESPECTIVELY A. Village Managers Review and Review of Pay Increase Village Manager Niemeyer explained what discussion had occurred previously and stated that tonight’s discussion is concentrating mainly on the Sports Core RFP and the Baldrige Award as his objectives. He stated that the Sports Core RFP is mainly a 4-6 month process. Trustee Wolin suggested that Village Manager Niemeyer provide the Board with something that says if he achieves certain goals regarding these two objectives he is entitled to a $5,000 bonus or something. Village Manager Niemeyer explained the differences between the two objectives Village of Oak Brook Regular Closed Meeting Minutes Page 2 of 3 July 23, 2013 and deliverable achievements. Village Manager Niemeyer briefly exited the meeting at approximately at 10:47 p.m. Discussion continued regarding achievable goals regarding the two objectives and that the aim of this discussion is to motivate and incentivize the Village Manager, not a specific salary adjustment and the bonus amount was discussed as well as a general bonus plan for employees. Discussion ensued regarding the viability of a Sports Core master plan. It was recommended for the Village Manager to come back to the Board with two goals, one for the Sports Core, limited to golf, B&T & the clubhouse operations on how to make those more profitable and better; and also an objective over the next six months for the Baldrige Award. It was added that Village Manager Niemeyer could present his bonus objectives and explain his performance plan at the next meeting. It was suggested that the objectives would most likely be to develop a viable plan to accomplish the Board’s goals. It was affirmed that the bonus is above any scheduled increase and is for this calendar year. Village Manager Niemeyer re-entered the meeting at approximately 11:13 p.m. Trustee Wolin explained to Village Manager Niemeyer that the Board would like him to come back at the next meeting with: 1. What he will do relative to the Sports Core, and 2. What he will do relative to the Baldrige and when he will do it. Trustee Wolin added that relative to the Sports Core, Village Manager Niemeyer should limit his objectives to the golf operation, the B&T operation and to the banquet operation, what can be done to make those more profitable and better. Trustee Wolin stated that relative to the Baldrige with the same objective in mind, something measurable. 8. ADJOURNMENT Motion by Trustee Wolin, seconded by Trustee Yusuf, to adjourn the Closed Meeting and Reconvene the Regular Board of Trustees Meeting. VOICE VOTE: Motion carried. The meeting adjourned at 11:17 p.m. ATTEST: Charlotte K. Pruss Village Clerk Village of Oak Brook Regular Closed Meeting Minutes Page 3 of 3 July 23, 2013