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HomeMy WebLinkAboutMinutes - 08/14/2012 - Board of Trustees (2) MINUTES OF THE AUGUST 14, 2012 REGULAR CLOSED MEETING OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF OAK BROOK APPROVED AS WRITTEN OR AMENDED ON OCTOBER 23, 2012. 1. CALL TO ORDER The Closed Meeting of August 14, 2012 of the Village Board of Trustees was called to order by President Gopal G. Lalmalani in the Upper Level Conference Room of the Butler Government Center at 11:10 p.m. 2. ROLL CALL: The Village Clerk Charlotte Pruss called the roll with the following persons PRESENT: President Gopal G. Lalmalani, Trustee Stelios Aktipis, Trustee Michael Manzo, Trustee Mark Moy, Trustee Gerald Wolin, Trustee Asif Yusuf, Trustee Elaine Zannis ABSENT: IN ATTENDANCE: Village Manager Dave Niemeyer, Village Attorney Peter Friedman, Assistant Village Manager Blaine Wing, Public Works Director Mike Hullihan 3. TO DISCUSS THE SETTING OF A PRICE FOR SALE OR LEASE OF PROPERTY OWNED BY THE PUBLIC BODY PURSUANT TO SECTION 2C(6) OF THE ILLINOIS OPEN MEETINGS ACT, RESPECTIVELY A. Water Sale Issue Village Manager Niemeyer explained why this item was being discussed in closed session in regard to a possible sale of the water system, specifically in non-Oak Brook areas. Public Works Director Hullihan discussed the extensive water system established by Paul Butler which included outer areas when Mr. Butler sold the system to the Village in 1972. He stated that the Village is not obligated to service these areas outside of the Village and that some small areas have already been transferred to other entities. He discussed three options: 1. Divesting the portion of the water system west of Midwest/Summit and north of Butterfield to DuPage County; 2. Divesting Oakbrook Terrace portions to Oakbrook Terrace, or 3. Maintaining current water service area boundaries. He explained the proposal provided by American Infrastructure Technologies, LLC (AIT) and discussed the opposition expected from Oakbrook Terrace. Discussion ensued regarding the different options. Consensus to proceed with AIT’s proposal to review the northern portion of the Village’s water system located north of Butterfield Road and west of Summit Ave. Public Works Director Hullihan exited the meeting at approximately 11:32 p.m. 4. TO DISCUSS COLLECTIVE NEGOTIATING MATTERS, PURSUANT TO SECTION 2C(2) OF THE ILLINOIS OPEN MEETINGS ACT, RESPECTIVELY A. Authorization to Negotiate with Both Fire Union (IAFF) and Public Works Union (Local 150) Assistant Village Manager Wing stated that he is seeking authority to negotiate with both unions whose contracts expire on December 31, 2012. He stated that because of the police contract going for the next two years, it will be challenging to go lower than it and also know where the market is at. He stated that he is seeking authority to: do less than 2.5% for 2013 and 2014 and up to 2% or below for 2015, to reduce the merit level without going to a step plan, and to increase the health insurance costs for the union members. He discussed the differences between Public Works and Fire negotiations. There was some discussion regarding the long- term costs of pensions and that it might be beneficial to have updated actuarial calculations. Not Released - 5/13/14 Village of Oak Brook Regular Closed Meeting Minutes Page 1 of 2 August 14, 2012 5. TO CONSIDER THE FOLLOWING PENDING, PROBABLY, OR IMMINENT LITIGATION MATTERS PURSUANT TO SECTION 2C(11) OF THE ILLINOIS OPEN MEETINGS ACT, RESPECTIVELY A. IMRF SLEP Issue Village Attorney Friedman stated that on August 23rd the IMRF is having a meeting, as well as on September 27th to decide this matter, and discussed the pertinent arguments regarding the appeal. He also discussed the response from Sheahan’s attorney. He stated that he anticipates that the case will be decided on the merits of the case at the end of September, with an opportunity to respond to the IMRF staff memo. He stated that these types of decisions are rarely reversed and that the best argument is that the Deerfield transfer of credit was filed late, but also that only selective time was chosen to transfer from Chicago. Village Attorney Friedman discussed the issue of notification to individuals who could have taken advantage of 2007 legislation and that he has asked for background information on these individuals. He stated that the IMRF informed him that they send a form notice to the employer when pension changes occur, but that the Village has no record of receiving this. He explained that whether the notice was received or not only affects public comments made and not the arguments of unconstitutionality and the manner in which the transfers were done. B. Peterson Case Update Village Attorney Friedman discussed Judge Sheen’s court order and possible reasons for the request for a more detailed order from the BFPC. He explained that Attorney Hervas will be present at BFPC meetings regarding this issue as representing the office of the police chief, not the BFPC. He expressed caution against including the former Commissioners in any closed session discussions of the BFPC and stated that the current Commissioners will be able to examine the record as it stands without any new evidence being inadvertently introduced by former Commissioners. 6. DISCUSSION OF MINUTES OF MEETINGS LAWFULLY CLOSED UNDER THIS ACT, PURSUANT TO SECTION 2c(1) OF THE ILLINOIS OPEN MEETINGS ACT, RESPECTIVELY A. Approval of Closed Meeting Minutes of July 23, 2012 and July 24, 2012 Consensus regarding the above Minutes with minor amendments suggested by Trustee Aktipis. 7. ADJOURNMENT Motion by Trustee Yusuf, seconded by Trustee Manzo, to adjourn the Closed Meeting and Reconvene the Special Board of Trustees Meeting. VOICE VOTE: Motion carried. The meeting adjourned at 12:03 p.m. ATTEST: Charlotte K. Pruss Village Clerk Village of Oak Brook Regular Closed Meeting Minutes Page 2 of 2 August 14, 2012