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HomeMy WebLinkAboutMinutes - 09/10/2013 - Board of Trustees (2) MINUTES OF THE SEPTEMBER 10, 2013 REGULAR CLOSED MEETING OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF OAK BROOK APPROVED AS WRITTEN OR AMENDED ON OCTOBER 8, 2013. 1. CALL TO ORDER The Closed Meeting of September 10, 2013 of the Village Board of Trustees was called to order by President Gopal G. Lalmalani in the Upper Level Conference Room of the Butler Government Center at 9:35 p.m. 2. ROLL CALL: Village Clerk Charlotte Pruss called the roll with the following persons PRESENT: President Gopal G. Lalmalani, Trustee Donald Adler, Trustee Michael Manzo, Trustee Mark Moy, Trustee Gerald Wolin, Trustee Asif Yusuf ABSENT: Trustee John Baar IN ATTENDANCE: None President Lalmalani announced that the Board would discuss Agenda Item 4.A. first 4. TO CONSIDER THE APPOINTMENT, EMPLOYMENT, COMPENSATION, DISCIPLINE, PERFORMANCE, OR DISMISSAL OR SPECIFIC EMPLOYEES OF THE PUBLIC BODY PURSUANT TO SECTION 2C(1) OF THE ILLINOIS OPEN MEETINGS ACT, RESPECTIVELY A. Public Works Director Discussion ensued regarding the advantages of having the Village Attorney present and President Lalmalani stated that the Village Manager and Assistant Village Manager would not be present. It was suggested to have a general discussion with the Engineering/Public Works Director and that the Board should not be pressured to make a decision tonight. Village Attorney Peter Friedman and Assistant Village Attorney Ben Schuster entered the meeting at approximately 9:47 p.m. Village Attorney Friedman discussed this matter with the Board. Public Works/Engineering Director Mike Hullihan entered the room at approximately 9:56 p.m. The Board discussed various management and performance issues with Director Hullihan. Director Hullihan briefly exited the meeting at approximately 10:27 p.m. General discussion ensued regarding specific issues. Discussion resumed regarding the above after Agenda Item 3.A. was discussed and Director Hullihan exited. The Board discussed specific management and performance issues with Village Manager Niemeyer and Assistant Village Manager Wing. Discussion resumed regarding the above after Agenda Item 5.A. was discussed and Village Manager Niemeyer and Assistant Village Manager Wing exited the meeting. General discussion ensued regarding this matter. Not Released – 05-13-14 Village of Oak Brook Regular Closed Meeting Minutes Page 1 of 2 September 10, 2013 3. TO CONSIDER THE PURCHASE OR LEASE OF REAL PROPERTY FOR THE USE OF THE PUBLIC BODY, INCLUDING MEETINGS HELD FOR THE PURPOSE OF DISCUSSING WHETHER A PARTICULAR PARCEL SHOULD BE ACQUIRED PURSUANT TO SECTION 2C(5) OF THE ILLINOIS OPEN MEETINGS ACT, RESPECTIVELY A. 615 22nd St. (Formerly 615 Hunter Drive) – This item was discussed after Item 4.A. at approximately 10:36 p.m. Village Manager Dave Niemeyer and Assistant Village Manager Blaine Wing entered the meeting and Engineering/Public Works Director Mike Hullihan re-entered the meeting at approximately 10:36 p.m. Village Manager Niemeyer explained about the grave marker being found on the property the Village is considering purchasing and Assistant Village Attorney Schuster explained the issues regarding the grave marker and what protections are needed, such as monies reserved in escrow or a reversion option where if a body is discovered the property goes back to the seller. Director Hullihan explained that they conducted archival research and there was no evidence of any graves on the East side of Salt Creek and flood prevention measures done in the 1980s did not reveal that this site was ever an active cemetery. He discussed that they also discovered that an employee at the site often used discarded headstones for ballast in his car in the Winter and then left this particular one at the site. Director Hullihan added that he did more research regarding the person’s name on the marker and it did support the story of a discarded headstone because of a carver’s error. Discussion ensued regarding the property and potential issues which could arise. Director Hullihan stated that the FEMA Grant requires that the Village, within 90 days of the closing, demolish the property, take it out and rough grade the site and added that they would not be allowed to develop the property, that it will be a perpetual conservation area. It was suggested to withhold $50,000 in escrow for any potential issues and Director Hullihan affirmed that if anything would be found, it would be found during the demolition and rough grading. Discussion ensued regarding what remediation would be necessary if a body is found on the site. It was also suggested to hold the entire amount in escrow for the three months. Majority consensus to withhold $50,000 in escrow. Director Hullihan exited the meeting for the second time at approximately 10:56 p.m. 5. DISCUSSION OF MINUTES OF MEETINGS LAWFULLY CLOSED UNDER THIS ACT, PURSUANT TO SECTION 2c(21) OF THE ILLINOIS OPEN MEETINGS ACT, RESPECTIVELY A. Approval of Closed Meeting Minutes of July 23, 2013 No amendments to these meetings and consensus to approve. Village Manager Niemeyer and Assistant Village Manager Wing exited the meeting at approximately 11:06 p.m. 6. ADJOURNMENT Motion by Trustee Yusuf, seconded by Trustee Manzo, to adjourn the Closed Meeting and Reconvene the Regular Board of Trustees Meeting. VOICE VOTE: Motion carried. The meeting adjourned at 11:33 p.m. ATTEST: Charlotte K. Pruss Village Clerk Village of Oak Brook Regular Closed Meeting Minutes Page 2 of 2 September 10, 2013