HomeMy WebLinkAboutMinutes - 09/14/2010 - Board of Trustees (2)Village of Oak Brook Closed Meeting Minutes Page 1 of 2 September 14, 2010
MINUTES OF THE SEPTEMBER 14, 2010 CLOSED MEETING OF THE
PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF OAK
BROOK REVIEWED BY VILLAGE BOARD ON
1. CALL TO ORDER
The Closed Meeting of September 14, 2010 of the Village Board of Trustees was called to order
by President Craig in the Upper Level Conference Room of the Butler Government Center at
9:01 p.m. (Consensus to table voting to the next meeting and not reconvene the open meeting.)
2. ROLL CALL:
The Village Clerk Charlotte Pruss called the roll with the following persons
PRESENT: President John Craig, Trustee Mark Moy, Trustee Moin Saiyed, Trustee Gerald
Wolin and Trustee Zannis
ABSENT: Trustee Stelios Aktipis and Trustee James Carson
IN ATTENDANCE: Village Manager David Niemeyer, Village Attorney Mark Sterk,
Assistant Village Manager Blaine Wing, Fire Chief Thomas McEllin, and Chairman Frederick
Cappetta, Board of Fire and Police Commissioners
3. TO DISCUSS COLLECTIVE NEGOTIATING MATTERS BETWEEN THE PUBLIC BODY AND
ITS EMPLOYEES OR THEIR REPRESENTATIVES, OR DELIBERATIONS CONCERNING
SALARY SCHEDULES FOR ONE OR MORE CLASSES OF EMPLOYEES (2C2)
A) Fire Union Negotiation Update
Assistant Village Manager Wing discussed the part-time firefighter/paramedic proposal and he
said this has been discussed by the negotiation team and also the Board of Fire and Police
Commissioners (BFPC).
Chairman Cappetta stated that a part-time firefighter/paramedic program will bring new
burdens to the BFPC and stated that it may not be in the best interests of the Village. He
discussed that he hoped that this proposal was part of negotiations to reduce the minimum
staffing and not the intention of the Board of Trustees to turn the fire department into a part-
time department. He discussed that a part-time program may save a little money, but not until
the department is totally converted to a part-time department. Chairman Cappetta stated that
the BFPC is willing to carry out the Board of Trustees' orders, but are uncomfortable with the
part-time proposal. Discussion ensued regarding the value of utilizing more contract
employees because of the high pension, etc. costs. Chairman Cappetta reiterated that if the
department goes part-time, money will be saved but at the cost of a quality fire department. He
stated that with more contract people allowed, the Fire Chief could manage a good department.
(Chairman Cappetta exited the meeting at 9:15 p.m.)
Village Attorney Sterk discussed the chances of reducing the minimum staffing number and the
difficulty of attracting firefighters willing to work part-time.
(Finance Director Sharon Dangles entered the meeting at 9:17 p.m.)
(Fire Chief McEllin exited the meeting at 9:21 p.m.)
4. TO CONSIDER THE APPOINTMENT, EMPLOYMENT, COMPENSATION, DISCIPLINE,
PERFORMANCE, OR DISMISSAL OF SPECIFIC EMPLOYEES OF THE PUBLIC BODY OR
LEGAL COUNSEL FOR THE PUBLIC BODY, INCLUDING HEARING TESTIMONY ON A
COMPLAINT LODGED AGAINST AN EMPLOYEE OF THE PUBLIC BODY OR AGAINST
LEGAL COUNSEL FOR THE PUBLIC BODY TO DETERMINE ITS VALIDITY (2C1).
Village of Oak Brook Closed Meeting Minutes Page 2 of 2 September 14, 2010
A) Proposed Early Retirement Incentive Program
Village Manager Niemeyer discussed the two major factors of the proposed program: a) an
eligible employee would receive 25% of their pay up front, similar to the early retirement
incentive program offered two years ago; b) any employee who now leaves with ten years
tenure or more per the personnel manual receives 25% of their unused sick leave and an
additional 25% could be added to those eligible for the early retirement incentive program. He
stated that this would apply to any employee who is at least forty-eight years old with at least
twenty years in IMRF with the Village. Village Manager Niemeyer stated that based on
conversations with the department heads, he, Finance Director Dangles and Assistant Village
Manager Wing have identified those employees who might retire. (He refers to spreadsheet
provided.) He discussed specific positions which could be replaced with part-time personnel,
left vacant or replaced with a lower level employee; he stated that in the scenarios provided a
long-term annual savings of approximately $436,000 could be realized because of the reduction
in IMRF and health insurance costs. He further stated that the initial cost of the early retirement
incentive program would be about $100,000. Village Manager Niemeyer discussed that if the
Board passed this proposal, eligible employees would be given by law ninety days to make a
decision and then have up until March 31, 2011 to actually retire. He discussed the other
alternative of another reduction in force and unpredictable costs of unemployment. Finance
Director Dangles stated that $65,000 could be saved with the early retirement incentive program
if the additional 25% sick leave pay was not offered. Assistant Village Manager Wing brought
up a health insurance reimbursement arrangement for these individuals which would save
approximately $17,000. Discussion ensued regarding scenarios presented and costs/savings
incurred. Two Trustees were in favor of the early retirement incentive base package without
the additional 25% sick leave pay and two Trustees were not in favor of any early retirement
incentive package – no consensus.
5. TO CONSIDER LITIGATION, WHEN AN ACTION AGAINST, AFFECTING OR ON BEHALF OF
THE VILLAGE HAS BEEN FILED AND IS PENDING BEFORE A COURT OR
ADMINISTRATIVE TRIBUNAL, OR WHEN THE PUBLIC BODY FINDS THAT AN ACTION IS
PROBABLE OR IMMINENT (2C11)
A) 15 Glenoble Court
(Community Development Director Robert Kallien entered the meeting at 9:30 p.m.)
Village Attorney Sterk gave a brief explanation of this litigation between a resident and a
homeowners' association relating to fence height and the request to have the Village file a co-
case.
6. ADJOURNMENT
Motion by Trustee Moy, seconded by Trustee Wolin, to adjourn the Closed Meeting and
Reconvene the Regular Board of Trustees Meeting. VOICE VOTE: Motion carried.
The meeting adjourned at 9:47 p.m.
ATTEST:
______________________________________
Charlotte K. Pruss
Village Clerk