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HomeMy WebLinkAboutMinutes - 11/27/2012 - Board of Trustees (2) MINUTES OF THE NOVEMBER 27, 2012 REGULAR CLOSED MEETING OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF OAK BROOK APPROVED AS WRITTEN OR AMENDED ON JANUARY 8, 2013. 1. CALL TO ORDER The Closed Meeting of November 27, 2012 of the Village Board of Trustees was called to order by President Gopal G. Lalmalani in the Upper Level Conference Room of the Butler Government Center at 9:15 p.m. 2. ROLL CALL: The Village Clerk Charlotte Pruss called the roll with the following persons PRESENT: President Gopal G. Lalmalani, Trustee Stelios Aktipis, Trustee Michael Manzo, Trustee Mark Moy, Trustee Gerald Wolin, Trustee Asif Yusuf, Trustee Elaine Zannis ABSENT: None IN ATTENDANCE: Village Manager Dave Niemeyer, Village Attorney Peter Friedman, Assistant Village Manager Blaine Wing, Library Director Sue Madorin 3. TO DISCUSS APPOINTMENT, EMPLOYMENT, COMPENSATION, DISCIPLINE, PERFORMANCE, OR DISMISSAL OF SPECIFIC EMPLOYEES OF THE PUBLIC BODY PURSUANT TO SECTION 2C(1) OF THE ILLINOIS OPEN MEETINGS ACT, RESPECTIVELY A. Library Staffing and Succession Planning Library Director Madorin discussed the changes made to the Library in 2009 wherein the full- time employees were reduced from nine to five and expressed that some of the retained positions had needed to be filled by others and also referred to the current salary plan. She discussed a particular employee who is supervising other employees, but is at a lower grade level than those supervised and that she would like to see that employee reclassified. She stated that she is trying to create a new grade level for supervisors and discussed the market level for salaries in libraries this size. Library Director Madorin next referred to the 2012 staffing chart wherein a technical library assistant position has been open because it has been covered by the technical services supervisor, a savings of $18,000. She stated that this employee is planning on retiring and also discussed a new technical services’ system in regard tog cataloging which would be implemented. She requested that the hours of one of the Library’s part-time employees be increased six hours per week, which would result in that person becoming part of IMRF. She stated that this would be a training position to learn this new cataloging system and work with the supervisor and then when the technical services supervisor retires this individual could move into that position and the part-time position could be eliminated. Library Director Madorin next discussed that when she herself retires, the next director will not be able to serve as Youth Services Supervisor in addition to the director duties, so she is recommending promoting an employee who is currently the assistant in the department to take over as Youth Services Supervisor. Discussion ensued regarding these budget requests. Library Director Madorin stressed that she is trying to move the salaries back down where they should be. Consensus to support the recommendations of Library Director Madorin. Library Director Madorin exited the meeting at approximately 9:40 p.m. 4. TO DISCUSS THE SALE OR LEASE OF PROPERTY OWNED BY THE VILLAGE PURSUANT TO SECTION 2C(5) OF THE ILLINOIS OPEN MEETINGS ACT, RESPECTIVELY A. Possible Water System Sale Not Released - 5/13/14 Village of Oak Brook Regular Closed Meeting Minutes Page 1 of 2 November 27, 2012 Village Manager Niemeyer explained that the County had been asked for a price, but he has not received it yet. He stated that he had talked with Mike Thomson in regard to the red light issue with Oakbrook Terrace in relation to the water system matter. He stated that Mr. Thomson is interested in handling this and has also had experience legislatively, but Village Manager Niemeyer suggested hiring him now to specifically handle the IDOT portion. Public Works/Engineering Director Mike Hullihan and Community Development Director Bob Kallien entered the meeting at approximately 9:41 p.m. Discussion ensued regarding legislative representatives which have been approached. Trustee Manzo expressed that he is not sure how effective working legislatively would be because of the influence of Speaker Madigan. B. FEMA Buyout of 615 22nd Street (Formerly 615 Hunter Drive) Village Manager Niemeyer discussed the subject property and Public Works/Engineering Director Hullihan explained that it is comprised of 1.6 acres, lies adjacent to Salt Creek and is designated as flood-prone. He discussed that the owner of the property is interested in participating in the FEMA land acquisition program Under this program FEMA pays 75% of the costs involved in purchasing flood-prone property under the condition that the municipality converts the land to flood plain and agrees to perpetual non-development of the area, but that it could be turned into wetlands or a transfer with the Forest Preserve and other options. Lengthy discussion ensued regarding options, costs to the Village and FEMA programs. Village Manager Niemeyer expressed the advantages of obtaining another appraisal and that he would soon have to sign the FEMA grant soon. Further discussion ensued regarding options. Village Manager Niemeyer stated that the Village has to pay for the appraisal if the grant is accepted. Public Works/Engineering Director Mike Hullihan and Community Development Director Bob Kallien exited the meeting at approximately 10:14 p.m. 5. DISCUSSION OF MINUTES OF MEETINGS LAWFULLY CLOSED UNDER THIS ACT, PURSUANT TO SECTION 2C(21) OF THE ILLINOIS OPEN MEETINGS ACT, RESPECTIVELY A. Approval of Closed Meeting Minutes of November 13, 2012 Village Clerk Pruss inquired as to any issues with these Minutes and none were voiced. Consensus given to present at the next open board meeting for approval. 6. ADJOURNMENT Motion by Trustee Manzo, seconded by Trustee Moy, to adjourn the Closed Meeting and Reconvene the Regular Board of Trustees Meeting. VOICE VOTE: Motion carried. The meeting adjourned at 10:15 p.m. ATTEST: Charlotte K. Pruss Village Clerk Village of Oak Brook Regular Closed Meeting Minutes Page 2 of 2 November 27, 2012