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HomeMy WebLinkAboutMinutes - 12/14/2010 - Board of Trustees (4)Village of Oak Brook Closed Meeting Minutes Page 1 of 3 December 14, 2010 MINUTES OF THE DECEMBER 14, 2010 CLOSED MEETING OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF OAK BROOK REVIEWED BY THE VILLAGE BOARD ON 1.CALL TO ORDER: The Closed Meeting of December 14, 2010 of the Village Board of Trustees was called to order by President Craig in the Upper Level conference room of the Butler Government Center at 8:51 p.m. 2.ROLL CALL: Village Clerk Charlotte Pruss called the roll with the following persons PRESENT: President John Craig, Trustee Stelios Aktipis, Trustee James Carson, Trustee Mark Moy, Trustee Moin Saiyed, Trustee Gerald Wolin and Trustee Zannis ABSENT: None IN ATTENDANCE: Village Manager Dave Niemeyer, Assistant Village Manager Blaine Wing, Village Attorney Mark Sterk, Community Development Director Bob Kallien, Public Works Director/Engineer Mike Hullihan; Mediator Thomas Jeffery, Fire Chief Thomas McEllin and Police Chief Thomas Sheahan arrived after Roll Call. 3.THE PURCHASE OR LEASE OF REAL PROPERTY FOR USE OF THE PUBLIC BODY, INCLUDING MEETINGS HELD FOR THE PURPOSE OF DISCUSSION WHETHER A PARTICULAR PARCEL SHOULD BE ACQUIRED (2C5). A)Services for 615 Hunter Village Manager Niemeyer stated that this property is located on the north side of 22nd Street, by Salt Creek, and has been flooded by water for the last thirty years. He stated that half the building was under water during last summer’s flooding. He explained that the building owners talked with the Village and FEMA about the land acquisition program and that FEMA would pay 75% of the cost. He stated that the Village would get the property, but would have to pay 25% of the costs. Village Manager Niemeyer discussed that they would like to hire Chris Burke Engineering to handle the application and they have verbal agreement from the property owner to pay 50% of the application costs. He stated that there is an interest from a developer regarding the southeast corner of 22nd and Rt. 83, which has not been developed before because there is about an acre of wetlands. He discussed applying for a federal grant to develop this property in conjunction with the River walk idea. Discussion ensued regarding the developer’s interest and also that this is a long process and ways to come up with the 25%. Public Works Director Hullihan discussed potential scenarios and participants to join the Village. It was clarified that right now all the Village Manager is asking for $5,000 to do the grant application, Phase 1 environmental study and an appraisal. Consensus to authorize the Village Manager to go ahead with this. Community Development Director Kallien and Public Works Director/Engineer Hullihan exited the meeting at around 9:09 p.m. 4.TO DISCUSS COLLECTIVE NEGOTIATING MATTERS BETWEEN THE PUBLIC BODY AND ITS EMPLOYEES OR THEIR REPRESENTATIVES, OR DELIBERATIONS CONCERNING SALARY SCHEDULES FOR ONE OR MORE CLASSES OF EMPLOYEES (2C2) A)Union Negotiations Update Assistant Village Manager Wing handed out updated information. Village Manager Sterk informed the Board that tomorrow is probably the last Fire negotiations meeting before it goes to arbitration. Federal Mediator Jeffery explained his mission in being a neutral party to assist the negotiators when the negotiations become stuck. He explained what his role has been in the Police and now Fire negotiations and urged the Board to provide the staff with enough authority to negotiate. He particularly discussed the minimum staffing level issue in the Fire negotiations, comparables and he suggested that some concessions in wages will have to be given to reduce the minimum staffing by even one person. Village Village of Oak Brook Closed Meeting Minutes Page 2 of 3 December 14, 2010 Attorney Sterk stated that many of the arbitrators are not looking at external comparables, but only at the cost of living. Discussion ensued regarding different factors in the negotiations. Assistant Village Manager Wing discussed that there were three proposals in regarding to wages – the highest level of authority being the average with the comparables, which is: 4% in 2008, 3% in 2009, 2% in 2010 and 1.5% in 2011. He stated that he is recommending 2%, 2%, 2% and 2.5% with the staffing level to 27 with the increase to the health insurance and staying with the BFPC for discipline. Mediator Jeffery and Fire Chief McEllin exited the meeting at approximately 9:34 p.m. Discussion ensued regarding reduction in costs in both the police and fire departments and a municipality who recently joined a fire protection district. Village Attorney Sterk stated that it is now mandatory to negotiate “manning” fire departments, not staffing. He stated that the staffing number is 28, but the Village has never bargained the manning number, which pertains to pieces of equipment and necessary personnel. He stated that the Village just cannot close down a fire station and eliminate contract paramedics to get around negotiating the manning number. Consensus to propose a reduction in the minimum staffing number to 27 to the Union in the next negotiations’ meeting and be able to utilize six contract paramedics, as well as proposing the 2%, 2%, 2% and 2.5% regarding wages. Village Attorney Sterk informed the Board that a Petition to Intervene was filed with the Police Pension Fund Board in relation to the disability proceedings of Officer Mudra and said Petition was granted. He stated that this is to insure that the Village’s interests are protected in relation to a possible PSEBA claim. B) Police Discipline Issue Police Chief Thomas Sheahan entered the room at approximately 10:04 p.m. Village Manager Niemeyer and Chief Sheahan discussed the recent changes in the police department, such as 12-hour shifts, which both management and the union agreed to, to help manage over-time, sick time and manpower. Chief Sheahan stated that the Community Service Officers will be able to fill in during critical vacation times. Concern was expressed regarding possible increase in accidents with 12-hour shifts and possibly trying this out for around four to six months. Chief Sheahan stated that this has worked successfully in other departments and that there would always be a sergeant on the shift. Discussion ensued regarding the discipline issue in the negotiations and it was stated that the 12-hour shifts would be a cost-saving measure, but not really a negotiation bargaining chip when the discipline issue is so important to the union. It was discussed that this action could be put on hold depending on further negotiations on the discipline issue. 5. TO CONSIDER LITIGATION, WHEN AN ACTION AGAINST, AFFECTING OR ON BEHALF OF THE VILLAGE HAS BEEN FILED AND IS PENDING BEFORE A COURT OR ADMINISTRATIVE TRIBUNAL, OR WHEN THE PUBLIC BODY FINDS THAT AN ACTION IS PROBABLE OR IMMINENT (2C11) C) Worker’s Comp Issue Assistant Village Manager Wing requested authority to settle a worker’s compensation case for $54,000, for a police officer who was injured in 2008, which would be a savings of $70,000. Consensus to settle the case for the stated amount. 6. TO CONSIDER THE APPOINTMENT, EMPLOYMENT, COMPENSATION, DISCIPLINE, PERFORMANCE, OR DISMISSAL OF SPECIFIC EMPLOYEES OF THE PUBLIC BODY OR LEGAL COUNSEL FOR THE PUBLIC BODY, INCLUDING HEARING TESTIMONY ON A COMPLAINT LODGED AGAINST AN EMPLOYEE OF THE PUBLIC BODY OR AGAINST LEGAL COUNSEL FOR THE PUBLIC BODY TO DETERMINE ITS VALIDITY (2C1). A) Early Retirement Incentives Village of Oak Brook Closed Meeting Minutes Page 3 of 3 December 14, 2010 Village Manager Niemeyer informed the Board of a discussion held with Deputy Chief Larson and Chief Sheahan regarding an Early Retirement Incentive and a separation bonus of approximately $11,000 requested, which would not add to his pension. Discussion ensued regarding providing bonuses to employees who are leaving, rather than for achieving goals. There was no consensus to authorize the bonus, so. Chief Sheahan exited the meeting at approximately 10:47 p.m. B)Sports Core – Hiring of Part-time positions Village Manager Niemeyer discussed the two new part-time positions which would better market the Bath and Tennis Clubhouse. He requested that the individuals who are hired for the part-time catering coordinator and marketing positions begin in January. Discussion ensued regarding the current full-time Bath and Tennis position being eliminated after six months or that employee acting as support to the marketing person and other issues. Consensus to authorize that these two part-time positions be filled in January and the current full-time position be eliminated in six months. C)Budget – Personnel Related Issue Village Manager Niemeyer requested a $5,000 salary increase for the Assistant Village Manager and discussed the added department head/supervisory duties the Assistant Village Manager has undertaken. Consensus to authorize this increase. 7.ADJOURNMENT Motion by Trustee Wolin, seconded by Trustee Moy, to adjourn the Closed Meeting and Reconvene the Regular Board of Trustees Meeting. VOICE VOTE: Motion carried. The meeting adjourned at 11:07 p.m. ATTEST: Charlotte K. Pruss Village Clerk