Loading...
HomeMy WebLinkAboutMinutes - 01/14/2025 - Board of Trustees Board of Trustees Minutes Page 1 of 12 Regular Meeting of January 14, 2025 MINUTES OF THE JANUARY 14, 2025 REGULAR MEETING OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF OAK BROOK APPROVED AS WRITTEN ON FEBRUARY11, 2025 1. CALL TO ORDER The Regular Meeting of the Village Board of Trustees was called to order by President Laurence E. Herman in the Samuel E. Dean Boardroom of the Butler Government Center at 7:00 p.m. The Pledge of Allegiance was recited. 2. ROLL CALL Clerk Netasha Scarpiniti called the roll: PRESENT: Trustee Naveen Jain, Michael Manzo, Melissa Martin, James Nagle, A. Suresh Reddy and President Laurence E. Herman VIA ZOOM: None ABSENT: Trustee Edward Tiesenga IN ATTENDANCE: Village Manager Greg Summers, Information Technology Director Tom Gilbert, Deputy Police Chief Robert Christopherson, Public Works Director Tim O'Malley, Head Librarian Jacob Post, Finance Director Marilyn Fumero, Fire Chief Kevin Fleege, Development Services Director Rebecca Von Drasek, Sports Core Director Art Segura, and Village Attorney Sam Tornatore 3. PRESIDENT’S OPENING COMMENTS President Herman shared the sad news of the passing of two people close to the Oak Brook Community. G. Joseph Cosenza was a legendary real estate entrepreneur, and Anne Vekich was long-time member of the Library Commission and the Oak Brook Historical Society. President Herman announced that the primary sponsor of the Oak Brook Polo Club, Jim Drury, will discontinue operations due to a lack of funding. He added that Polo would remain an important part of Oak Brook's History. President Herman reminded everyone that walk-ins would be welcome at the Village hosted quarterly blood drive which will be held on January 22. 4. PUBLIC COMMENTS None 5. APPROVAL OF MINUTES A. Regular Executive Meeting Minutes of October 22, 2024 MOTION: To Approve the Regular Executive Meeting Minutes of October 22, 2024 Motioned: Trustee Manzo Seconded: Trustee Jain VOICE VOTE: Passed 6. CONSENT AGENDA A. Accounts Payable for Period Ending: December 20, 2024 - $1,881,713.00 Accounts Payable for Period Ending: January 8, 2025 - $3,332,150.59 Board of Trustees Minutes Page 2 of 12 Regular Meeting of January 14, 2025 1. LEGAL SERVICES: a) Lamp Law LLC - Legal Services - November 2024 - $3,333.33 (FY24 YTD - $36,666.63) b) Lamp Law LLC - Legal Services - December 2024 - $3,333.33 (FY24 YTD - $39,999.96) c) Ottosen DiNolfo Hasenbalg & Castaldo, Ltd. - Legal Services - November 2024 - $29,285.50 (FY24 YTD - $274,833.58) TOTAL LEGAL BUDGET FOR 2024 IS $342,284.00 TOTAL LEGAL BILLS PAID FOR 2024 - YTD - $329,911.84 2. Zoll Medical Corporation - Monitor/Defibrillator - Inv. 4089986 - $41,485.52 3. DuPage Water Commission - November 2024 - $338,041.98 4. K-Five Construction Corporation - Oak Brook Various Street Project 2024 - $775,874.46 5. Enterprise FM Trust - Vehicles Leases for December 2024 - $45,303.23 6. Current Technologies Corporation - Storage Array Replacement - $35,083.87 7. Liftoff, LLC - Microsoft Office 365 License Renewal - $31,080.00 8. BCBSIL - Health Services - January 2025 - $238,717.51 9. Matthies Builders - Property at 31 Robinhood - Bond Refund - $21,330.00 10. DuPage County Collector - TIF Reserves Refund - $816,485.43 11. Oak Brook Fire and Police Pensions - Additional Contributions for 2024 - $2,000,000.00 B. Approval of Payroll Paydate: December 12, 2024 - $973,935.55 Approval of Payroll Paydate: December 26, 2024 - $1,084,692.35 C. Village of Oak Brook – Monthly Financial Reports December 2024 D. Authorization to Seek Bids or Proposals or Negotiate Contracts: 1. Woodside and Forest Glen Watermain Replacement 2. Golf Course Driving Range Pad 3. Sport Core Compensatory Storage 4. Jorie Blvd Bridge Repairs over Ginger Creek 5. 2025 Streets Improvement – Construction Bids 6. Water Disinfection Upgrades 7. Water Reservoir Mixer Installation Board of Trustees Minutes Page 3 of 12 Regular Meeting of January 14, 2025 E. Development Services Referrals 1. 2222 35th St – Final Plat of Subdivision - The Midwest Club 2. 2109 Clearwater Dr. - Special Use – Smile Partners Dentist 3. 23 Concord Dr – FAR Variation – A & E Luxury Builders F. Annual Scavenger License Renewal G. Ordinances & Resolutions 1. ORDINANCE S-1719, An Ordinance Authorizing the Sale or Donation or Recycling or Disposal of Certain Items of Personal Property Owned By the Village of Oak Brook MOTION: To Approve the Consent Agenda and Authorize the expenditures as Presented with the exception of items E.2 and E.3 Motioned: Trustee Manzo Seconded: Trustee Jain ROLL CALL VOTE: Ayes: 5 Trustees Jain, Manzo, Martin, Nagle, Reddy Nays: 0 None Abstain: 0 None Absent: 1 Trustee Tiesenga Motion Passed 7. ITEMS REMOVED FROM CONSENT AGENDA ITEM E.2 - 2109 Clearwater Dr. - Special Use – Smile Partners Dentist President Herman explained that the item is a referral to the Planning and Zoning Commission requesting a special use permit for Smile Partners Dentist to occupy the vacant space known as 2109 Clearwater Dr. He voiced his concerns with the dental office's location and encouraged careful consideration of the item. MOTION: To Refer Item E.2 - 2109 Clearwater Dr. - Special Use – Smile Partners Dentist to Planning and Zoning Commission for Review and Consideration Motioned: Trustee Manzo Seconded: Trustee Martin ROLL CALL VOTE: Ayes: 5 Trustees Jain, Manzo, Martin, Nagle, Reddy Nays: 0 None Abstain: 0 None Absent: 1 Trustee Tiesenga Motion Passed Board of Trustees Minutes Page 4 of 12 Regular Meeting of January 14, 2025 ITEM E.3 - 23 Concord Dr – FAR Variation – A & E Luxury Builders President Herman stated that the presented item is a referral to the Planning & Zoning Commission for a floor area ratio variation for a new home to be constructed on the parcel known as 23 Concord Dr. The requested FAR exceeds the recently passed guidelines in the zoning code in which the calculation includes the basement space of a home. He recommended that the Planning & Zoning Commission consider the owner's needs and possibly amend the Village Code to allow the Village to be consistent with neighboring communities and not include the basement space. The Trustees discussed the consequences of these new guidelines and possible changes in order to prevent routine variances. Trustee Manzo spoke in support of excluding the basement space from the FAR calculation. Trustee Nagle elaborated on the general definition of FAR across the country and supported the idea of amending the Village Code. MOTION: To Refer Item E.3 - 23 Concord Dr – FAR Variation – A & E Luxury Builder request for Variation from the Floor Area Ratio (FAR) for a proposed single-family dwelling at 23 Concord Drive to the Planning & Zoning Commission for a public hearing and recommendation Motioned: Trustee Manzo Seconded: Trustee Martin ROLL CALL VOTE: Ayes: 5 Trustees Jain, Manzo, Martin, Nagle, Reddy Nays: 0 None Abstain: 0 None Absent: 1 Trustee Tiesenga Motion Passed 8. BOARDS AND COMMISSION RECOMMENDATION A. 2903 & 2905 Oak Brook Hills Rd – Final Plat of Consolidation Development Services Director Von Drasek said that following the construction of a new home on lots 2903 and 2905, various items related to stormwater driveway improvements and utilities needed additional consideration in the design. The owners decided that they would prefer to consolidate the lots, making it easier for the homeowner to be compliant with the stormwater requirements. MOTION: To concur with the recommendation from the Planning & Zoning Commission to approve the proposed Final Plat for 2903 Oak Brook Hills Road Consolidation, subject to the following conditions: • Final engineering review and approval • Recording of the document by Village Staff Motioned: Trustee Reddy Seconded: Trustee Martin Board of Trustees Minutes Page 5 of 12 Regular Meeting of January 14, 2025 ROLL CALL VOTE: Ayes: 5 Trustees Jain, Manzo, Martin, Nagle, Reddy Nays: 0 None Abstain: 0 None Absent: 1 Trustee Tiesenga Motion Passed B. Amendment to a Planned Development for Lot G – 1050 22nd Street – Oak Brook Commons Trustee Manzo recused himself due to a conflict of interest. Village Manager Summers presented the Amendment to a Planned Development for Lot G -1050 22nd Street, known as Oak Brook Commons, describing the proposed project, conditional recommendations from the Planning and Zoning Commission, discussion with the developer regarding the conditional recommendations, and potential financial consequences to the Village's potential revenues should the Board concur with the proposed recommendations. He also proposed an alternate motion for the Board's consideration that would allow Pad G to be treated with the same regulations as the other pads in the development. Trustee Martin made a motion to reflect the Village Manager's recommendation. President Herman provided his observations regarding the Planning & Zoning Recommendations, the suggestions made in the Amended Motion, the Floor Area Ratio, and parking issues associated with the project. MOTION: To Review the Recommendations From the Planning & Zoning Commission (P&Z) Approving the Requested Amendment to a Planned Development in Accordance with the Accompanying Standards for the Property Located at 1050 22nd Street to Permit and Allow the Construction of Three (3) Restaurants Totaling 25,000 SF, and Direct the Village Attorney to Draft an Ordinance for the Amendment to the Planned Development for Final Review and Approval at a Future Village Board meeting. Motioned: Trustee Reddy Seconded: Trustee Nagle Motion to Amend the Original Motion and Review the Recommendations from the Planning and Zoning Commission and Direct the Village Attorney to Draft an Ordinance for the Amendment to the Planned Development Following the P&Z Recommendation with the Following Modifications: One (1) Architectural Review to Return to the Board of Trustees for Approval, Two (2) the Excess 175,000 square feet with a 1.56-floor Area Ratio Remain in the Master Plan Development to be Reallocated within the Site at the Sole Discretion of the Village Board, Three (3) Parking Shall Remain at the Ratio as Approved in the Master Plan Development. Motioned: Trustee Martin Seconded: Trustee Nagle Board of Trustees Minutes Page 6 of 12 Regular Meeting of January 14, 2025 ROLL CALL VOTE: Ayes: 4 Trustees Jain, Martin, Nagle, Reddy Nays: 0 None Recuse: 1 Trustee Manzo Absent: 1 Trustee Tiesenga Motion Passed C. Final Plat – Resubdivision – Lot G – 1050 22nd Street – Oak Brook Commons Trustee Manzo recused himself due to a conflict of interest. Development Services Director Von Drasek stated that the proposed item is a second step in the Heinz Development Project and that the applicant is aware of the intent to take three lots and create separate parcels. She added that to create a tax parcel, there needs to be a subdivision first, and the presented item includes the application and engineered drawings dictating the property lines. MOTION: To Concur with the Recommendation of the P&Z Commission Approving the Final Plat for the Resubdivision of Lot G of the Oak Brook Commons, and to Direct the Village Attorney to Draft the Necessary Resolution for Final Consideration at the January 28, 2025, Village Board Meeting Motioned: Trustee Reddy Seconded: Trustee Martin ROLL CALL VOTE: Ayes: 4 Trustees Jain, Martin, Nagle, Reddy Nays: 0 None Recuse: 1 Trustee Manzo Absent: 1 Trustee Tiesenga Motion Passed 9. ACTIVE BUSINESS A. Ordinances & Resolutions 1. RESOLUTION R-2262, A Resolution Authorizing an Agreement Between Club Car, LLC and Village of Oak Brook DBA Oak Brook Golf Club for the Renting and Installation of GPS Equipment On All Village Owned Golf Carts Sports Core Director Segura reported that the Oak Brook Golf Club experienced significant growth in rounds played, and to continue the momentum and enhance customer satisfaction, the Staff and Sports Core Committee recommended integrating GPS devices with an interactive display into the golf carts. He detailed the costs and savings associated with the project, along with the technical aspects of the GPS display system. Sports Core Director Segura also pointed out that the number one complaint from patrons is the pace of play and shared details on how the GPS display system would address this issue and provide additional security measures such as geofencing. Board of Trustees Minutes Page 7 of 12 Regular Meeting of January 14, 2025 MOTION: To Approve Resolution R-2262, A Resolution Authorizing an Agreement Between Club Car, LLC and Village of Oak Brook DBA Oak Brook Golf Club for the Renting and Installation of GPS Equipment On All Village Owned Golf Carts Motioned: Trustee Nagle Seconded: Trustee Martin ROLL CALL VOTE: Ayes: 5 Trustees Jain, Manzo, Martin, Nagle, Reddy Nays: 0 None Abstain: 0 None Absent: 1 Trustee Tiesenga Motion Passed 2. ORDINANCE G-1267, An Ordinance Amending Title 4, Chapter 1, Section 8A of the Village Code of the Village of Oak Brook, Illinois, To Decrease the Number Authorized Class A-1 Liquor Licenses by one to Forty-Three and Class B Liquor Licenses by one to Nineteen for Michael Jordan’s Restaurant Trustee Nagle recused himself due to a conflict of interest. Trustee Manzo announced plans for the new high-end steak house to replace Michael Jordan's Restaurant. MOTION: To Approve Ordinance G-1267, An Ordinance Amending Title 4, Chapter 1, Section 8A of the Village Code of the Village of Oak Brook, Illinois, To Decrease the Number of Authorized Class A-1 Liquor Licenses by One to Forty-Three and Class B Liquor Licenses by One to Nineteen for Michael Jordan’s Restaurant Motioned: Trustee Reddy Seconded: Trustee Martin ROLL CALL VOTE: Ayes: 4 Trustees Jain, Manzo, Martin, Reddy Nays: 0 None Recuse: 1 Trustee Nagle Absent: 1 Trustee Tiesenga Motion Passed 3. RESOLUTION R-2257, A Resolution Awarding a Professional Engineering Services Agreement to Christopher B. Burke Engineering LTD., of Rosemont, Illinois for the Village's Sports Core Property Improvements Project Public Works Director O'Malley presented the Resolution, noting that the project consists of developing a plan to expand the existing salt barn storage facility and stormwater detention basin and grading a floodplain compensatory storage area. He stated that the project went out to bid to a list of pre-qualified engineering consultants. Board of Trustees Minutes Page 8 of 12 Regular Meeting of January 14, 2025 MOTION: To Approve Resolution R-2257 A Resolution Awarding a Professional Engineering Services Agreement to Christopher B. Burke Engineering LTD., of Rosemont, Illinois for the Village's Sports Core Property Improvements Project Motioned: Trustee Martin Seconded: Trustee Manzo ROLL CALL VOTE: Ayes: 5 Trustees Jain, Manzo, Martin, Nagle, Reddy Nays: 0 None Abstain: 0 None Absent: 1 Trustee Tiesenga Motion Passed 4. RESOLUTION R-2258, A Resolution Awarding a Professional Engineering Services Agreement to Baxter & Woodman, of Naperville, IL, for the 2025 Streets Improvement Project Public Works Director O'Malley presented the Resolution stating that the Project will include a combination of conventional pavement resurfacing, micro surface treatments, and intermittent patch paving, the replacement of curb and gutter, and concrete and or aggregate shoulders where necessary. The project will encompass the installation of 88 public right of way, accessibility guideline-compliant sidewalks, curbs and ramps, adjacent roadways, utility structured adjustments, thermal plastic pavement Mark rings, landscape restoration, and a raised barrier. He stated that this project went through the bid process. Discussion took place regarding engineering agreements, the use of plans for further construction projects, and equipment availability to the Village. MOTION: To Approve Resolution R-2258, A Resolution Awarding a Professional Engineering Services Agreement to Baxter & Woodman, of Naperville, IL, for the 2025 Streets Improvement Project Motioned: Trustee Reddy Seconded: Trustee Martin ROLL CALL VOTE: Ayes: 5 Trustees Jain, Manzo, Martin, Nagle, Reddy Nays: 0 None Abstain: 0 None Absent: 1 Trustee Tiesenga Motion Passed 5. ORDINANCE G-1268, An Ordinance Amending Chapter 2 and Chapter 3 of Title 12, (the Golf Club Fees provided in 12-2-2 of the Code) and (the B&T Membership fees provided in 12-3-2 of the Code) Sports Core Director Segura presented the Ordinance focusing on changes related to the Golf Club and Bath and Tennis membership fees. Board of Trustees Minutes Page 9 of 12 Regular Meeting of January 14, 2025 Discussion occurred regarding the rate changes and benefits for residents versus non-residents, and resident and non-resident members. President Herman commended Assistant Village Manager Mitchell and the Sports Core Committee for their excellent work studying, restructuring, and clarifying the membership fees. MOTION: To Approve Ordinance G-1268, An Ordinance Amending Chapter 2 and Chapter 3 of Title 12, (the Golf Club Fees provided in 12-2-2 of the Code) and (the B&T Membership fees provided in 12-3-2 of the Code). Motioned: Trustee Reddy Seconded: Trustee Martin ROLL CALL VOTE: Ayes: 5 Trustees Jain, Manzo, Martin, Nagle, Reddy Nays: 0 None Abstain: 0 None Absent: 1 Trustee Tiesenga Motion Passed 6. RESOLUTION R-2259, A Resolution Approving the Waiver of Competitive Bidding and Authorizing the Purchase of Golf Merchandise for the Oak Brook Golf Club Sports Core Director Segura emphasized that the golf course is fully staffed, allowing for a meeting with all the vendors and presenting the Board with the most accurate information. He stated that the Golf Course was ready for the season. Discussion regarding purchasing merchandise, restocking, write-offs of old merchandise, and pricing followed. MOTION: To Approve Resolution R-2259, A Resolution Approving the Waiver of Competitive Bidding and Authorizing the Purchase of Golf Merchandise for the Oak Brook Golf Club Motioned: Trustee Reddy Seconded: Trustee Martin ROLL CALL VOTE: Ayes: 5 Trustees Jain, Manzo, Martin, Nagle, Reddy Nays: 0 None Abstain: 0 None Absent: 1 Trustee Tiesenga Motion Passed 7. RESOLUTION R-2260, A Resolution Endorsing the Legislative Action Program of the DuPage Mayors and Managers Conference for the 2025 Legislative Session Village Manager Summers spoke about the DuPage Mayors and Managers Conference and the list of universally applicable legislative positions and priorities that the organization can advocate for on behalf of all the communities in DuPage County. He mentioned challenges such Board of Trustees Minutes Page 10 of 12 Regular Meeting of January 14, 2025 as funding, unfunded mandates, public pensions, and infrastructure, among other adversities the municipalities face regularly, and how the organization can advocate for them. MOTION: To Approve Resolution R-2260, A Resolution Endorsing the Legislative Action Program of the DuPage Mayors and Managers Conference for the 2025 Legislative Session Motioned: Trustee Reddy Seconded: Trustee Martin ROLL CALL VOTE: Ayes: 5 Trustees Jain, Manzo, Martin, Nagle, Reddy Nays: 0 None Abstain: 0 None Absent: 1 Trustee Tiesenga Motion Passed 8. RESOLUTION R-2261, A Resolution Approving the Waiver of Competitive Bidding and Authorizing the Purchase of Library Materials from Authorized Distributors Head Librarian Post presented the item. MOTION: To Approve Resolution R-2261, A Resolution Approving the Waiver of Competitive Bidding and Authorizing the Purchase of Library Materials from Authorized Distributors Motioned: Trustee Reddy Seconded: Trustee Martin ROLL CALL VOTE: Ayes: 5 Trustees Jain, Manzo, Martin, Nagle, Reddy Nays: 0 None Abstain: 0 None Absent: 1 Trustee Tiesenga Motion Passed 9. RESOLUTION R-2263, A Resolution Authorizing and Approving the Second Amendment to the 2023 Professional Municipal Engineering Services Agreement Development Services Director Von Drasek presented the item, explaining that the in-house engineer, Jamie Patterson, is the president of the lowest prequalified bidder. MOTION: To Approve Resolution R-2263, A Resolution Authorizing and Approving the Second Amendment to the 2023 Professional Municipal Engineering Services Agreement Motioned: Trustee Reddy Seconded: Trustee Manzo Board of Trustees Minutes Page 11 of 12 Regular Meeting of January 14, 2025 ROLL CALL VOTE: Ayes: 5 Trustees Jain, Manzo, Martin, Nagle, Reddy Nays: 0 None Abstain: 0 None Absent: 1 Trustee Tiesenga Motion Passed 10. RESOLUTION R-2264, A Resolution Approving and Authorizing the Execution of an Agreement Between the Village of Oak Brook and M/I Homes of Chicago, LLC. Property Located at 100 S. 39th Street, Downers Grove, Illinois Village Manager Summers provided the history behind the property, explaining that the presented agreement protects the Village's interests by setting forth the development parameters. He listed the parameters and mentioned that the president of M/I Home was present in the audience. President Herman clarified the jurisdictional challenges in obtaining the 19-acre parcel and stressed the significance of ensuring that the development remained consistent with Oak Brook's Zoning Ordinances. Trustees commended the Board and Staff for their hard work and compelling negotiations, and residents for their input and alerting the Board of potential issues. MOTION: To Approve Resolution R-2264, A Resolution Approving and Authorizing the Execution of an Agreement Between the Village of Oak Brook and M/I Homes of Chicago, LLC. Property Located at 100 S. 39th Street, Downers Grove, Illinois Motioned: Trustee Martin Seconded: Trustee Manzo ROLL CALL VOTE: Ayes: 5 Trustees Jain, Manzo, Martin, Nagle, Reddy Nays: 0 None Abstain: 0 None Absent: 1 Trustee Tiesenga Motion Passed B. Confirmation of Appointments 1. Various Boards, Commissions and Committees MOTION: To Confirm President Herman's Recommendation to Reappoint Chairman Rajaraman Iyer and Wayne Ziemer to the Planning & Zoning Commission for Terms That Will Expire in May of 2029 and to Reappoint Moin Saiyed to the BFPC for a Term That will Expire in May 2027, and to Appoint Steve Stawarz to the Library Commission to Fill a Vacant Position That will Expire in May 2027 and to Appoint Vijay Muralidaran and Elizabeth Gossage to Fill Vacancies on the Community Engagement Committee for Terms That will Expire in May 2025. Motioned: Trustee Martin Seconded: Trustee Manzo Board of Trustees Minutes Page 12 of 12 Regular Meeting of January 14, 2025 ROLL CALL VOTE: Ayes: 5 Trustees Jain, Manzo, Martin, Nagle, Reddy Nays: 0 None Abstain: 0 None Absent: 1 Trustee Tiesenga Motion Passed 10.BOARD UPDATES Trustee Manzo shared his personal experience with the Northwestern facility in Oak Brook, expressing satisfaction with the facility's cleanliness, staff helpfulness, and professionalism. He voiced his satisfaction with the continued development and new businesses coming to Oak Brook. Trustee Jain wished everyone a Happy New Year and expressed his excitement for the coming year. He highlighted his satisfaction with the Board's ability to tackle challenges while staying true to Oak Brook's image, and he thanked everyone for their partnership. Trustee Nagle praised the Police Department for its professionalism in responding to the New Year's Eve incident at the Drake. Trustee Reddy reminded everyone of safety precautions to exercise during the cold and snowy weather, especially when driving. He sent sympathies to the families affected by the California wildfires and congratulated everyone on their appointments or re-appointments to various committees and commissions. He wished everyone a happy and prosperous new year. Trustee Martin wished everyone a Happy New Year. She mentioned that she went to the University of Southern California and sent her sympathies to those affected. She appealed to the public to ask anyone who finds a way to help the residents of California to reach out to the Village. She expressed her delight with the M/I Agreement as well. 11.ADJOURNMENT MOTION: To Adjourn the Regular Board of Trustees Meeting of January 14, 2025 at 8:32 P.M. Motioned: Trustee Martin Seconded: Trustee Manzo ROLL CALL VOTE: Ayes: 5 Trustees Jain, Manzo, Martin, Nagle, Reddy Nays: 0 None Abstain: 0 None Absent: 1 Trustee Tiesenga Motion Passed ATTEST: ______________________________________________ Netasha Scarpiniti Village Clerk /s/ Netasha Scarpiniti