The URL can be used to link to this page

Home My WebLink AboutMinutes - 01/28/2025 - Board of Trustees Board of Trustees Minutes Page 1 of 6 Regular Meeting of January 28, 2025 MINUTES OF THE JANUARY 28, 2025 REGULAR MEETING OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF OAK BROOK APPROVED AS WRITTEN ON FEBRUARY 11, 2025 1. CALL TO ORDER The Regular Meeting of the Village Board of Trustees was called to order by President Laurence E. Herman in the Samuel E. Dean Boardroom of the Butler Government Center at 7:00 p.m. The Pledge of Allegiance was recited. 2. ROLL CALL Clerk Netasha Scarpiniti called the roll: PRESENT: Trustee Michael Manzo, Melissa Martin, James Nagle, A. Suresh Reddy, Edward Tiesenga and President Laurence E. Herman VIA ZOOM: None ABSENT: Trustee Naveen Jain IN ATTENDANCE: Village Manager Greg Summers, Information Technology Director Tom Gilbert, Police Chief Brian Strockis, Public Works Director Tim O'Malley, Head Librarian Jacob Post, Finance Director Marilyn Fumero, Fire Chief Kevin Fleege, Development Services Director Rebecca Von Drasek, Sports Core Director Art Segura, and Village Attorney Meganne Trela 3. PRESIDENT’S OPENING COMMENTS President Herman commended the Public Works Department for working tirelessly to keep the streets safe, water running and repair numerous water breaks in treacherous conditions. He recognized the nine restaurants in Oak Brook participating in Chicago Restaurant Week. President Herman announced that the Village will host Oak Brook International Festival on September 7th, 2025, and encouraged anyone interested in volunteering for the event to visit the Village website or contact Clerk Scarpiniti. He stated that the latest edition of My Oak Brook Newsletter will be arriving in everyone's mailboxes. President Herman pointed out a correction on the statistic chart showing debt per capita, comparing financial statistics among communities. The six million number per resident should read six thousand instead. He apologized for the misstatement and declared that the Village would send an announcement through the Village Communications Portal. 4. PUBLIC COMMENTS None 5. APPROVAL OF MINUTES A. Regular Board of Trustees Meeting Minutes of December 10, 2024 MOTION: To Approve the Regular Board of Trustees Meeting Minutes of December 10, 2024, as Written. Motioned: Trustee Martin Seconded: Trustee Manzo VOICE VOTE: Passed Board of Trustees Minutes Page 2 of 6 Regular Meeting of January 28, 2025 6. CONSENT AGENDA A. Accounts Payable for Period Ending: January 22, 2025 - $1,320,263.63 1. LEGAL SERVICES: a) Ottosen DiNolfo Hasenbalg & Castaldo, Ltd. - Legal Services - December 2024 - $21,379.74 (FY24 YTD - $296,213.32) b) Marquardt & Belmonte, P.C. - Legal Services - October, November & December 2024 - $671.50 (FY24 YTD - $2,766.50) TOTAL LEGAL BUDGET FOR 2024 IS $342,284.00 TOTAL LEGAL BILLS PAID FOR 2024 - YTD - $351,963.08 TOTAL LEGAL BUDGET FOR 2025 IS $325,287.96 2. BLA, Inc. - Woodside & Forest Glen Watermain Improvements Project - $68,958.31 3. Axon Enterprise Inc. - Report Management System - $278,241.49 4. DuPage Public Safety Communications - Quarterly Shares Feb 1, 2025 - April 30, 2025 - $142,769.75 5. DuPage Water Commission - December 2024 - $343,828.44 6. Schroeder Asphalt Services, Inc. - Sports Core Parking Lot Addition Project - $29,224.16 7. OpenGov, Inc. - Asset Management Module - $59,401.00 B. Approval of Payroll: January 09, 2025 - $989,296.68 & January 23, 2025 - $963,710.90 C. Authorization to Seek Bids or Proposals or Negotiate Contracts: 1. Golf Course Commodities 2. Authorization to Seek Bids for Asphalt Material Purchase D. Ordinances & Resolutions 1. RESOLUTION R-2265, A Resolution Approving the Final Plat of Subdivision for the Property Commonly Known As 1050 22nd Street, Oak Brook, Illinois; (Lot G Of Oak Brook Commons Subdivision) 2. RESOLUTION R-2266, A Resolution Approving the Final Plat of Consolidation for the Properties Commonly Known as 2903 and 2905 Oak Brook Hills Road, Oak Brook, Illinois 3. ORDINANCE S-1720, An Ordinance Approving an Amendment to Ordinance 2019-ZO-PUD- EX-S-1568 (The Oak Brook Commons Planned Development) As it Pertains to “Building G” Located at 1050 22nd Street, Oak Brook, Illinois Trustee Manzo recused himself due to a conflict of interest. Board of Trustees Minutes Page 3 of 6 Regular Meeting of January 28, 2025 MOTION: Motion to Approve the Consent Agenda and Authorize the expenditures as Presented Motioned: Trustee Nagle Seconded: Trustee Reddy ROLL CALL VOTE: Ayes: 4 Trustees Martin, Nagle, Reddy, Tiesenga Nays: 0 None Recuse 1 Trustee Manzo Absent: 1 Trustee Jain Motion Passed 7. ITEMS REMOVED FROM CONSENT AGENDA None 8. ACTIVE BUSINESS A. Ordinances & Resolutions 1. RESOLUTION R-2267, A Resolution Authorizing and Approving the Second Amendment to the 2023 Janitorial Services Agreement with SW Cleaning Service, of Rolling Meadows, Illinois for Janitorial Services. Public Works Director O'Malley presented the Resolution summarizing the proposed agreement for Village-wide cleaning services. Trustee Martin asked the Directors about their satisfaction with this company's services. A brief discussion followed. Motioned: Trustee Martin Seconded: Trustee Tiesenga ROLL CALL VOTE: Ayes: 5 Trustees Manzo, Martin, Nagle, Reddy, Tiesenga Nays: 0 None Abstain: 0 None Absent: 1 Trustee Jain Motion Passed 2. RESOLUTION R-2270, A Resolution Approving and Authorizing the Execution of an Agreement By and Between the Village of Oak Brook and Hinsdale Magazine Group, Inc. Village Manager Summers stated that Assistant Village Manager Mitchell was heavily involved in this project; however, he is out sick. The renewal of the annual contract with Hinsdale Magazine Group for Oak Brook Magazine includes the following: the same number of ads as in the past, additional article concessions, and the relinquishment of the restaurants.com website to the Village. Trustee Tiesenga acknowledged the substantive report presented by Village Manager Summers. Board of Trustees Minutes Page 4 of 6 Regular Meeting of January 28, 2025 Motioned: Trustee Nagle Seconded: Trustee Reddy ROLL CALL VOTE: Ayes: 5 Trustees Manzo, Martin, Nagle, Reddy, Tiesenga Nays: 0 None Abstain: 0 None Absent: 1 Trustee Jain Motion Passed 3. RESOLUTION R-2268, A Resolution Approving the Waiver of Competitive Bidding and Authorizing the Purchase of Golf Course Maintenance Equipment from Turfwerks Sports Core Director Segura explained the bidding process conducted by the Omnia Partners and highlighted the time-saving measures purchasing the new mower will have on staff. A brief conversation followed about the price of the item, staff time, and the utilization of the new OpenGov software. Motioned: Trustee Martin Seconded: Trustee Manzo ROLL CALL VOTE: Ayes: 5 Trustees Manzo, Martin, Nagle, Reddy, Tiesenga Nays: 0 None Abstain: 0 None Absent: 1 Trustee Jain Motion Passed 4. RESOLUTION R-2269, A Resolution Approving the Second Amendment to the Professional Services Agreement for the Taste of Oak Brook Event Management Services Dated April 27, 2023 Village Manager Summers disclosed that the presented annual Agreement with Duff Entertainment has increased by seven hundred seventy-five dollars from the previous year, equating to an inflationary increase. Trustee Manzo spoke in support of the measure and satisfaction with the company. Motioned: Trustee Reddy Seconded: Trustee Manzo ROLL CALL VOTE: Ayes: 5 Trustees Manzo, Martin, Nagle, Reddy, Tiesenga Nays: 0 None Abstain: 0 None Absent: 1 Trustee Jain Motion Passed Board of Trustees Minutes Page 5 of 6 Regular Meeting of January 28, 2025 5. ORDINANCE G-1269, An Ordinance Amending Title 8 (Public Works) of the Village of Oak Brook Code of Ordinances Development Services Director Von Drasek reported that the Public Works Department sent the application to Tree City USA last year, and after a review, the Village received feedback to add the presented provision to the Ordinance. She noted that the construction standards have been in place for the Village, just not adopted within the Village Code Ordinance. Trustee Martin asked for clarification regarding the references made within the Ordinance regarding tree maintenance. Trustee Tiesenga asked that a copy of the signed Ordinance be sent to the DuPage County Forest Preserve District. Motioned: Trustee Martin Seconded: Trustee Reddy ROLL CALL VOTE: Ayes: 5 Trustees Manzo, Martin, Nagle, Reddy, Tiesenga Nays: 0 None Abstain: 0 None Absent: 1 Trustee Jain Motion Passed 9. BOARD UPDATES Trustee Tiesenga praised the Oak Brook Police Department for their quick response in apprehending the Venezuelan prison gang members responsible for stealing from a sunglass store at the mall. He expressed his gratitude to the Police Department for taking the lead and collaborating with the State's Attorney on the matter. Trustee Manzo echoed Trustee Tiesenga's comments, adding that he received positive feedback regarding the transmitter site and extended thanks to the Board on behalf of the Saddle Brook subdivision President for protecting our borders. Trustee Martin thanked the Public Works Department for their hard work, especially during the frigid temperatures we endured in the past week. Trustee Reddy reminded everyone to stay indoors, especially during the treacherous cold nights. He thanked the Public Works Department for keeping the roads safe and spoke about his presence at the inauguration ceremony of the new President in Washington, D.C. Trustee Nagle echoed Trustee Martin's comments and expressed gratitude to the public works department for working in harsh conditions. 10. ADJOURN TO CLOSED SESSION MOTION: To adjourn the Regular Board of Trustees Meeting to Closed Session at 7:23 p.m. Motioned: Trustee Nagle Seconded: Trustee Manzo Board of Trustees Minutes Page 6 of 6 Regular Meeting of January 28, 2025 ROLL CALL VOTE: Ayes: 5 Trustees Manzo, Martin, Nagle, Reddy, Tiesenga Nays: 0 None Abstain: 0 None Absent: 1 Trustee Jain Motion Passed 11.ADJOURNMENT MOTION: To Reconvene and to Adjourn the Regular Board of Trustees Meeting of the Board of Trustees of January 28th, 2025 at 9:00 p.m. Motioned: Trustee Nagle Seconded: Trustee Manzo ROLL CALL VOTE: Ayes: 4 Trustees Manzo, Martin, Nagle, Tiesenga Nays: 0 None Abstain: 0 None Absent: 2 Trustees Jain and Reddy Motion Passed ATTEST: Netasha Scarpiniti Village Clerk /s/ Netasha Scarpiniti