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HomeMy WebLinkAboutMinutes - 02/11/2025 - Board of Trustees Board of Trustees Minutes Page 1 of 7 Regular Meeting of February 11, 2025 MINUTES OF THE FEBRUARY 11, 2025 REGULAR MEETING OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF OAK BROOK APPROVED AS WRITTEN ON FEBRUARY 25, 2025 1. CALL TO ORDER The Regular Meeting of the Village Board of Trustees was called to order by President Laurence E. Herman in the Samuel E. Dean Boardroom of the Butler Government Center at 7:00 p.m. The Pledge of Allegiance was recited. 2. ROLL CALL Clerk Netasha Scarpiniti called the roll: PRESENT: Trustees Naveen Jain, Michael Manzo, Melissa Martin, A. Suresh Reddy, Edward Tiesenga and President Laurence E. Herman VIA ZOOM: None ABSENT: Trustee James Nagle IN ATTENDANCE: Village Manager Greg Summers, Assistant Village Manager Joseph Mitchell, Information Technology Director Tom Gilbert, Police Chief Brian Strockis, Public Works Director Tim O'Malley, Head Librarian Jacob Post, Fire Chief Kevin Fleege, Development Services Director Rebecca Von Drasek, Sports Core Director Art Segura, and Village Attorney Sam Tornatore 3. PRESIDENT’S OPENING COMMENTS President Herman announced that the Bath & Tennis Club is accepting membership applications and due to the overwhelming response maximum capacity will be quickly reached. Residents will be given priority, and a waiting list will be created once capacity is reached. 4. PUBLIC COMMENTS None 5. APPROVAL OF MINUTES A. Regular Board of Trustees Meeting Minutes of January 14, 2025 MOTION: To Approve the Regular Board of Trustees Meeting Minutes of January 14, 2025, as Written Motioned: Trustee Reddy Seconded: Trustee Manzo VOICE VOTE: Passed B. Regular Board of Trustees Meeting of January 28, 2025 MOTION: To Approve the Regular Board of Trustees Meeting Minutes of January 28, 2025, as Written. Motioned: Trustee Martin Seconded: Trustee Reddy VOICE VOTE: Passed C. Regular Executive Meeting Minutes of November 12, 2024 and December 10, 2024 Board of Trustees Minutes Page 2 of 7 Regular Meeting of February 11, 2025 MOTION: To Approve the Regular Executive Meeting Minutes of November 12, 2024, and December 10, 2024, as Written. Motioned: Trustee Martin Seconded: Trustee Manzo VOICE VOTE: Passed 6. CONSENT AGENDA A. Accounts Payable for Period Ending: February 5, 2025 - $1,712,123.42 1. Du-Comm - Quarterly Shares for the Period from February 1, 2025 to April 30, 2025 - $29,899.50 2. BCBSIL - Health Services - February 2025 - $234,376.41 3. Core & Main LP - Sensus Annual Renewal - $25,372.00 4. Mauro Sewer Construction, Inc. - Oak Brook Briarwood Lakes Water Main Improvements Project - $213,860.95 5. Icon Enterprises d.b.a CivicPlus LLC - Civic Annual Renewal - $20,345.45 6. DuPage Convention and Visitor Bureau - 4th Quarter 2024 - 25% of 1% - $40,973.84 7. OpenGov, Inc. - Procurement Software - $35,715.00 8. IRMA - 2025 Contributions - $914,809.00 B. Approval of Payroll Paydate: February 6, 2025 - $926,046.54 C. Authorization to Seek Bids or Proposals or Negotiate Contracts: 1. Golf Club Parking Lot Expansion D. Ordinances & Resolutions 1. RESOLUTION R-2271, A Resolution Authorizing the Release of Certain Closed Meeting Minutes of the Village Board of Trustees 2. RESOLUTION R-2272, A Resolution Authorizing the Destruction of Verbatim Recordings of Certain Closed Meetings of the Village Board of Trustees MOTION: Motion to Approve the Consent Agenda and Authorize the expenditures as Presented Motioned: Trustee Reddy Seconded: Trustee Martin ROLL CALL VOTE: Ayes: 5 Trustees Jain, Manzo, Martin, Reddy, Tiesenga Nays: 0 None Abstain: 0 None Absent: 1 Trustee Nagle Motion Passed Board of Trustees Minutes Page 3 of 7 Regular Meeting of February 11, 2025 7. ITEMS REMOVED FROM CONSENT AGENDA 8. ACTIVE BUSINESS A. Ordinances & Resolutions 1. RESOLUTION R-2274, A Resolution to Waive Competitive Bidding and Authorize the Fourth Amendment to the Contract Between the Village of Oak Brook and Clarke Environmental Mosquito Management, Inc., of Roselle, Illinois, for Mosquito Abatement Services Public Works Director O'Malley presented the Resolution. Trustee Martin requested clarification regarding the bids on the services for price comparison and services. Trustee Jain asked for clarification regarding the application area throughout the Village. MOTION: To Approve Resolution R-2274, A Resolution to Waive Competitive Bidding and Authorize the Fourth Amendment to the Contract Between the Village of Oak Brook and Clarke Environmental Mosquito Management, Inc., of Roselle, Illinois, for Mosquito Abatement Services Motioned: Trustee Martin Seconded: Trustee Manzo ROLL CALL VOTE: Ayes: 5 Trustees Jain, Manzo, Martin, Reddy, Tiesenga Nays: 0 None Abstain: 0 None Absent: 1 Trustee Nagle Motion Passed 2. RESOLUTION R-2275, A Resolution Approving and Authorizing an Intergovernmental Agreement By and Between the Village of Oak Brook and the Illinois Public Works Mutual Aid Network (IPWMAN) Agreement Public Works Director O'Malley presented the Resolution. MOTION: To Approve RESOLUTION R-2275, A Resolution Approving and Authorizing an Intergovernmental Agreement By and Between the Village of Oak Brook and the Illinois Public Works Mutual Aid Network (IPWMAN) Agreement Motioned: Trustee Reddy Seconded: Trustee Martin ROLL CALL VOTE: Ayes: 5 Trustees Jain, Manzo, Martin, Reddy, Tiesenga Nays: 0 None Abstain: 0 None Absent: 1 Trustee Nagle Motion Passed Board of Trustees Minutes Page 4 of 7 Regular Meeting of February 11, 2025 3. Resolution R-2276, A Resolution to Waive Further Bidding and Authorize Staff to Issue a Purchase Order to Deere & Company of Cary, North Carolina for the Purchase of One (1) John Deere Compact 4066r Utility Tractor with Lastec Attachment and One (1) Turf Gator HPX 615E Sports Core Director Segura presented the Resolution. Trustee Martin commended the Public Works Department for keeping all the outdated equipment in working condition. MOTION: To Approve RESOLUTION R-2276, A Resolution to Waive Further Bidding and Authorize Staff to Issue a Purchase Order to Deere & Company of Cary, North Carolina for the Purchase of One (1) John Deere Compact 4066r Utility Tractor with Lastec Attachment and One (1) Turf Gator HPX 615E Motioned: Trustee Martin Seconded: Trustee Manzo ROLL CALL VOTE: Ayes: 5 Trustees Jain, Manzo, Martin, Reddy, Tiesenga Nays: 0 None Abstain: 0 None Absent: 1 Trustee Nagle Motion Passed 4. RESOLUTION R-2277, A Resolution Approving and Authorizing the Purchase of Drone Hardware and Related Services from FLOCK Group, Inc., for a Drone as First Responder Program Police Chief Strockis presented the Resolution explaining the need for the equipment. He expressed that the Oak Brook Police Department has been a regional leader in technology leading to an increase in public safety and data-driven policing technologies and thanked the Village Board for their support while providing data showing a decrease in crime rates throughout the Village. He also shared examples of how the technology would help the Police and Fire Departments run more efficiently. President Herman commended Police Chief Strockis for his hard work in successfully being the leader in bringing game-changing technology to policing. Trustee Martin asked about additional staff costs associated with assigning a pilot to fly the equipment, Fusus and Axon integration, information on lost or damaged units, and the possibility of insurance coverage for the equipment. Trustee Jain asked if there could be potential for grant funding from the State of Illinois. Trustee Tiesenga inquired about the indemnification language within the contract and property damage coverage. Fire Chief Fleege also commented on the advantages of having the drone available and responding to emergency situations and deploying resources. MOTION: To Approve RESOLUTION R-2277, A Resolution Approving and Authorizing the Purchase of Drone Hardware and Related Services from FLOCK Group, Inc., for a Drone as First Responder Program Board of Trustees Minutes Page 5 of 7 Regular Meeting of February 11, 2025 Motioned: Trustee Martin Seconded: Trustee Manzo ROLL CALL VOTE: Ayes: 5 Trustees Jain, Manzo, Martin, Reddy, Tiesenga Nays: 0 None Abstain: 0 None Absent: 1 Trustee Nagle Motion Passed 5. RESOLUTION R-2279, A Resolution Approving and Authorizing the Execution of an Agreement By and Between the Village of Oak Brook and Chicagoland Pool Management, LLC for the 2025 Pool Management Services Sports Core Director Segura presented the Resolution explaining amendments to the contract. Trustee Martin asked that the hours listed for swim lessons be adjusted for accuracy. She asked about equipment and costs associated with additional staff. MOTION: To Approve RESOLUTION R-2279, A Resolution Approving and Authorizing the Execution of an Agreement By and Between the Village of Oak Brook and Chicagoland Pool Management, LLC for the 2025 Pool Management Services Motioned: Trustee Reddy Seconded: Trustee Martin ROLL CALL VOTE: Ayes: 5 Trustees Jain, Manzo, Martin, Reddy, Tiesenga Nays: 0 None Abstain: 0 None Absent: 1 Trustee Nagle Motion Passed 6. RESOLUTION R-2280, A Resolution to Waive Competitive Bidding and Authorize the Execution of an Agreement with Cover the Tees, of Oviedo, Fl., for the Construction of the Golf Course Driving Range Structure Sports Core Director Segura presented the Resolution explaining the need for the item citing growing demand and wear and tear on various aspects of the driving range. Trustee Jain asked about the timeline for breaking even on the cost of constructing the proposed structure, he also asked about the additional food and beverage revenues, and advertising. Assistant Village Manager Mitchell commented on the current food and beverage contract being lucrative and generating additional income. Trustee Manzo asked about the convenience and accommodations of holding food and beverages for golfers spending time in the area. He shared his excitement toward the project and the additional revenues it will provide to the Village. Board of Trustees Minutes Page 6 of 7 Regular Meeting of February 11, 2025 Trustee Martin shared her concerns with aspects of the contract related to additional costs that will be coming in the future and whether the Village will in fact break even at the end of the project. MOTION: To Approve RESOLUTION R-2280, A Resolution to Waive Competitive Bidding and Authorize the Execution of an Agreement with Cover the Tees, of Oviedo, Fl., for the Construction of the Golf Course Driving Range Structure Motioned: Trustee Martin Seconded: Trustee Manzo ROLL CALL VOTE: Ayes: 5 Trustees Jain, Manzo, Martin, Reddy, Tiesenga Nays: 0 None Abstain: 0 None Absent: 1 Trustee Nagle Motion Passed 7. ORDINANCE-S-1721, An Ordinance Authorizing Amendments and Transfers Among Budget Line Items the Village of Oak Brook, Illinois (Drones) Village Manager Summers presented the Ordinance explaining the need for the budget amendment associated with the implementation of Drones for first responders. MOTION: To Approve ORDINANCE-S-1721, An Ordinance Authorizing Amendments and Transfers Among Budget Line Items the Village of Oak Brook, Illinois (Drones) Motioned: Trustee Reddy Seconded: Trustee Martin ROLL CALL VOTE: Ayes: 5 Trustees Jain, Manzo, Martin, Reddy, Tiesenga Nays: 0 None Abstain: 0 None Absent: 1 Trustee Nagle Motion Passed 9. BOARD UPDATES Trustee Tiesenga spoke about Ronald Regan's birthday and Abraham Lincoln's birthday. Trustee Manzo discussed the success the Village had due to using the new policing strategies and implementing technology introduced by Police Chief Strockis. He commended Sports Core Segura for all his work and the improvements he's brought in to professionally running the Sports Core. Trustee Martin encouraged residents to go out and buy their Bath and Tennis memberships, she wished everyone a Happy Valentine's Day and to stay safe while out in the snow. Trustee Reddy congratulated the Oak Brook Police Department on the installation of the first autonomous drone, he spoke about the Oak Brook International Festival organized by the Community Engagement Committee and encouraged anyone interested in volunteering to register through the Village website. He wished everyone a Happy Valentine's Day and to stay safe during Board of Trustees Minutes Page 7 of 7 Regular Meeting of February 11, 2025 the challenging upcoming weather. 10.ADJOURNMENT MOTION: Motion to adjourn Regular Board of Trustees at 7:50 p.m. Motioned: Trustee Jain Seconded: Trustee Reddy ROLL CALL VOTE: Ayes: 5 Trustees Jain, Manzo, Martin, Reddy, Tiesenga Nays: 0 None Abstain: 0 None Absent: 1 Trustee Nagle Motion Passed ATTEST: Netasha Scarpiniti Village Clerk /S/ Netasha Scarpiniti