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HomeMy WebLinkAboutMinutes - 03/11/2025 - Board of TrusteesBoard of Trustees Minutes Page 1 of 6 Regular Meeting of March 11, 2025 MINUTES OF THE MARCH 11, 2025 REGULAR MEETING OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF OAK BROOK APPROVED AS WRITTEN ON APRIL 08, 2025 1.CALL TO ORDER The Regular Meeting of the Village Board of Trustees was called to order by President Laurence E. Herman in the Samuel E. Dean Boardroom of the Butler Government Center at 7:00 p.m. The Pledge of Allegiance was recited. 2.ROLL CALL Clerk Netasha Scarpiniti called the roll: PRESENT: Trustees Michael Manzo, Melissa Martin, James Nagle, A. Suresh Reddy, Edward Tiesenga and President Laurence E. Herman VIA ZOOM: None ABSENT: Trustee Naveen Jain IN ATTENDANCE: Village Manager Greg Summers, Assistant Village Manager Joseph Mitchell, Information Technology Director Tom Gilbert, Police Chief Brian Strockis, Public Works Superintendent John Temes, Head Librarian Jacob Post, Finance Director Marilyn Fumero, Fire Chief Kevin Fleege, Development Services Director Rebecca Von Drasek, Sports Core Director Art Segura, and Village Attorney Sam Tornatore 3.PRESIDENT’S OPENING COMMENTS President Herman opened the meeting by honoring the memory of retired Fire Captain Charles DeWitt. President Herman shared personal stories from their time together at the Fire Department. President Herman recognized National Women’s Day on March 8th. He invited everyone to support the Oak Brook Police Department as they participate in the Polar Plunge on March 22nd to raise funds and awareness for the Special Olympics, highlighting the event link available on the Village website. President Herman discussed the Bath & Tennis Club membership registrations and new amenities for the upcoming season. President Herman reminded everyone that early voting starts Monday, March 17th, at the Oak Brook Village Hall. 4.PUBLIC COMMENTS 5.APPROVAL OF MINUTES A.Regular Board of Trustees Meeting Minutes of February 25, 2025 MOTION: To Approve the Regular Board of Trustees Meeting Minutes of February 25, 2025 Motioned: Trustee Manzo Seconded: Trustee Tiesenga VOICE VOTE: Passed B.Regular Executive Meeting Minutes of January 28, 2025 Board of Trustees Minutes Page 2 of 6 Regular Meeting of March 11, 2025 MOTION: To Approve the Regular Executive Meeting Minutes of January 28, 2025 Motioned: Trustee Manzo Seconded: Trustee Martin VOICE VOTE: Passed 6. CONSENT AGENDA A. Accounts Payable for Period Ending: March 5, 2025 - $675,293.44 1. LEGAL SERVICES: a) Ottosen DiNolfo Hasenbalg & Castaldo, Ltd. - Legal Services - January 2025 - $21,190.60 (FY25 YTD - $21,190.60) TOTAL LEGAL BUDGET FOR 2025 IS $325,287.96 TOTAL LEGAL BILLS PAID FOR 2025 - YTD - $24,753.93 2. Mauro Sewer Construction, Inc. - Oak Brook Briarwood Lakes Water Main Improvements Project - $243,339.71 3. Trane U.S., Inc. - HVAC BAS System Maintenance - $21,583.00 4. Intergovernmental Risk Management Agency - January 2025 Deductible - $21,621.37 B. Approval of Payroll Paydate: March 06, 2025 - $927,895.94 C. Development Services Referrals 1. Northey – 3702 Frederick Drive – Rear Yard Setback Variation 2. Bennett – 328 Walnut Lane – Final Plat of Consolidation 3. VOB – Floor Area Ratio (F.A.R.) Definition – Zoning Regulations Text Amendment D. Ordinances & Resolutions 1. Resolution R-2285, A Resolution Approving the 2025 Village of Oak Brook Official Zoning Map 2. Resolution R-2286, A Resolution Approving the Final Plat of Subdivision for the Property Commonly known as 2222 35th Street, Oak Brook, Illinois; (Midwest Club) 3. Ordinance S-1723, An Ordinance Granting a Special Use Permit to Operate a Dental Clinic for the Property Located at 2109 Clearwater Drive in the Village of Oak Brook, Illinois MOTION: Motion to Approve the Consent Agenda and Authorize the expenditures as Presented Motioned: Trustee Martin Seconded: Trustee Manzo Board of Trustees Minutes Page 3 of 6 Regular Meeting of March 11, 2025 ROLL CALL VOTE: Ayes: 5 Trustees Manzo, Martin, Nagle, Reddy, Tiesenga Nays: 0 None Abstain: 0 None Absent: 1 Trustee Jain Motion Passed 7. ITEMS REMOVED FROM CONSENT AGENDA None 8. ACTIVE BUSINESS A. Ordinances & Resolutions 1. Resolution R-2282, A Resolution Approving and Authorizing the Execution of an Agreement with Johnson Controls Security Solutions for Alarm Monitoring Services Fire Chief Fleege explained that the Resolution is for renewal of a contract with Johnson Controls Security Solutions for Alarm Monitoring Services and detailed some of the terms of the contract, including locked-in pricing for the duration of the contract and the anticipated annual revenue to the Village by collecting restoration fees. President Herman and Trustee Tiesenga commended Fire Chief Fleege for negotiating better contract terms for the Village. Motioned: Trustee Reddy Seconded: Trustee Martin ROLL CALL VOTE: Ayes: 5 Trustees Manzo, Martin, Nagle, Reddy, Tiesenga Nays: 0 None Abstain: 0 None Absent: 1 Trustee Jain Motion Passed 2. Resolution R-2288, A Resolution Authorizing the Purchase of Golf Commodities for the Oak Brook Golf Course Sports Core Director Segura presented the Resolution, adding that purchasing the commodities takes place on an as-needed basis. Trustee Martin commended Sports Core Director Segura for going out to bid on all the listed items and providing background information on each item she requested. She stated that the funds used per round decreased since Sports Core Director Segura took over operations. President Herman inquired about the Golf Course opening date, and Sports Core Director Segura responded that it is expected to open the last week of March. Motioned: Trustee Martin Seconded: Trustee Reddy Board of Trustees Minutes Page 4 of 6 Regular Meeting of March 11, 2025 ROLL CALL VOTE: Ayes: 5 Trustees Manzo, Martin, Nagle, Reddy, Tiesenga Nays: 0 None Abstain: 0 None Absent: 1 Trustee Jain Motion Passed 3. Resolution R-2289, A Resolution Approving and Authorizing a Contract to Era Valdivia Contractors, Inc. of Chicago, Illinois for the Water Reservoirs A & B Mixing Systems Repaint and Miscellaneous Repairs Project Public Works Superintendent Temes presented the Resolution, mentioning the scope of work involved in the project following the recent inspection of the Village reservoirs. Trustee Martin clarified that although part of the project involved minor repairs to the reservoirs, the more significant portion consisted of installing mixers in the reservoirs, thereby improving the water quality for the Village. President Herman asked if the taste of the water and water quality variations depend on the municipality's water distribution systems. Public Works Superintendent Temes confirmed that the chlorine evaporates as it moves through the system, resulting in lower chlorine levels, which can impact both the taste and overall quality of the water. Trustee Tiesenga stated that the Village of Oak Brook has not had a chlorine level violation since 2005 and that anyone interested can look up the information on the water quality of every town in the United States at www.statisnostics.com by inputting the zip code and navigating to the climate tab. Motioned: Trustee Reddy Seconded: Trustee Martin ROLL CALL VOTE: Ayes: 5 Trustees Manzo, Martin, Nagle, Reddy, Tiesenga Nays: 0 None Abstain: 0 None Absent: 1 Trustee Jain Motion Passed 4. Ordinance S-1718, An Ordinance Authorizing Amendments and Transfers Among Budget Line Items the Village of Oak Brook, Illinois (FY2024) Finance Director Fumero presented the Ordinance stating that the Ordinance shows the modification to the budget by providing final actuals, resulting in a net effect of increasing the Village's revenues by over five million dollars and reducing expenditures by about ten million. Trustee Martin appreciated including documentation explaining how the Village arrived at the zero-base budgeting. Board of Trustees Minutes Page 5 of 6 Regular Meeting of March 11, 2025 Trustee Tiesenga spoke about the refreshing information outlining the year-end budget, his review of the DMMC Legislative report and the pending bills in Springfield, and the Fire and Police Pension obligations to the Village. Trustee Manzo thanked Finance Director Fumero for being conservative with the budget and commented on pension obligations. Finance Director Fumero commented on the significant contribution to the savings from the Public Works Department by going out to bid and performing the work in-house. Motioned: Trustee Reddy Seconded: Trustee Martin ROLL CALL VOTE: Ayes: 5 Trustees Manzo, Martin, Nagle, Reddy, Tiesenga Nays: 0 None Abstain: 0 None Absent: 1 Trustee Jain Motion Passed 9. BOARD UPDATES Trustee Reddy spoke about statistics surrounding people not exercising their right to vote and encouraged everyone to come out and make their voices heard. He shared information on HOLI, the Indian Festival of Colors on March 14th, St. Patrick's Day on March 17th, and the Sacred Month of Ramadan Mubarak. Trustee Martin encouraged everyone to come out and vote in person or by mail if that is a more feasible option, especially for those leaving on spring break. Trustee Manzo spoke about early voting at the Village Hall, thanked the Village Manager and the Department Heads for all the work done over the last few years, and commended Sports Core Director Segura for turning the Sports Core operations around. Trustee Tiesenga made an observation regarding the accountability and responsibility of the government's efficiency and touched on the manager's memo that pointed to the progress of specific departments. He also talked about the Village exceeding a low minimum standard set by the federal government and how the Village revolutionizes this municipal setting. Trustee Nagle praised the exceptional work accomplished by the Village Attorneys and highlighted the various legal services provided by the law firm. 10. ADJOURNMENT MOTION: Motion to adjourn Regular Board of Trustees at 7:32 p.m. Motioned: Trustee Martin Seconded: Trustee Manzo ROLL CALL VOTE: Board of Trustees Minutes Page 6 of 6 Regular Meeting of March 11, 2025 Ayes: 4 Trustees Manzo, Martin, Nagle, Tiesenga Nays: 0 None Abstain: 0 None Absent: 2 Trustees Jain and Reddy Motion Passed ATTEST: Netasha Scarpiniti Village Clerk /s/ Netasha Scarpiniti