HomeMy WebLinkAbout2023 Golf Course C-Wall Removal and Replacement2023 Golf Course C-Wall
Village of Oak Brook
Golf Course Hole #13 C-Wall Removal
and Replacement
Bid Package
August 2023
Table of Contents
Section
A. Notice to Bidders
B. Bid
C. Instructions to Bidders
D. Specifications
E. Special Conditions
F. Statement of Bidder’s Qualifications
G. References
H. Bid Certification
I. Contract
J. Payment and Performance Bonds
Section A Notice to Bidders
Posted on the Village Website August 16, 2023:
The Village of Oak Brook will receive bids for:
Golf Course Hole #13 C-Wall Removal and Replacement
Sealed bids will be received by Rania Serences, Purchasing and Budgeting Coordinator,
Village of Oak Brook, 1200 Oak Brook Road, Oak Brook, IL 60523 until 11:00 A.M.,
Wednesday, August 30, 2023, prevailing time, and publicly opened in the Samuel E.
Dean Board Room at that time.
A complete bid package, of which this notice is a part, is on file for inspection and may be
downloaded from the Village’s website www.oak-brook.org, or picked up at the Butler
Government Center, 1200 Oak Brook Road, Oak Brook, Illinois 60523, between the hours
of 8:00 A.M. and 4:30 P.M. Monday through Friday. There is no charge for the package.
No bid shall be withdrawn after opening of bids without the consent of the Village of Oak
Brook for a period of ninety (90) days after the scheduled time of opening bids.
The Village of Oak Brook reserves the right to reject any or all bids and to waive any
informalities in bidding and to accept the bid deemed most advantageous to it.
Netasha Scarpiniti
Village Clerk
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Section B Bid
Golf Cars
1. COST OF WORK:
The undersigned, acting for and on behalf of contractor and having familiarized
himself with conditions affecting the cost of the work and its performance and
having carefully examined and fully understood the entire bid package, hereby
affirms, and agrees to enter into a contract with the Village of Oak Brook, Oak
Brook, IL.
To provide all supervision, labor, material, equipment, and all other expense items
to completely perform the work covered by the specifications in this Bid Package.
The undersigned submits herewith his bid for the indicated item as follows:
COMPLETE THE GOLF COURSE HOLE #13 C-WALL REMOVAL AND
REPLACEMENT PROJECT AS CONTAINED IN SECTION D
LUMP SUM TOTAL $
IN WORDS:
The Village of Oak Brook reserves the right to reject any or all bids and to waive any
informalities in bidding and to accept the bid deemed most advantageous to it.
Note: Please see Section D for Specifications
2. COSTS:
The undersigned contractor hereby affirms and states the prices quoted herein
constitute the total cost to the Village for all work involved in the respective items
and that this cost also includes all insurance, royalties, transportation charges, use
of all tools and equipment, superintendence, overhead expense, all profits and all
other work, services and conditions necessarily involved in the work to be done and
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materials to be furnished in accordance with the requirements of the contract
documents considered severally and collectively. All bids shall be held valid for a
period of ninety (90) days after the bid due date.
3. TIME OF COMPLETION:
The undersigned affirms and declares that if awarded the contract for this work he
will completely perform said contract in strict accordance with its terms and
conditions by December 31, 2023, unless additional time shall be granted by the
Village in accordance with the provisions of the specifications. Should the
contractor fail to complete the work by said date or within such extended time as
may have been allowed, the contractor shall be liable to the Village for the amount
set forth in the specifications.
4. INSTRUCTIONS TO BIDDERS:
The undersigned vendor/contractor shall comply with all Sections of this Bid
Package which are incorporated herein by reference.
5. BID GUARANTEE:
N/A
Firm Name: _______________________________________________________
Address: _________________________________________________________
City, State, ZIP: ________________________________________________
Signature: _______________________________________________________
Name Printed: ____________________________________________________
Title: ___________________________________________________________
Telephone: ___________________________Date: _______________________
If a Corporation:
ATTEST:
____________________________
Secretary
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Section C Instructions to Bidders
1. RECEIPT OF BID: Wednesday, the 30th day of August; 11:00 A.M.
2. BASIS OF BID: Sealed bids will be received by the above noted time and date.
3. BID DESCRIPTION: Golf Course Hole #13 C-Wall Removal and Replacement.
4. PREPARATION AND SUBMISSION OF BIDS:
A. The bid must be delivered to the office of the Purchasing and Budgeting
Coordinator, Village of Oak Brook, 1200 Oak Brook Road, Oak Brook, IL 60523
on or before Wednesday, at 11:00 A.M., prevailing time, August 30, 2023, at
which time it will be publicly opened and read in the S. E. Dean Board Room of
the Village Hall. Bids received after this time will not be considered and will be
returned unopened.
B. Each bid shall be submitted on the exact form furnished. All blank spaces for bid
prices, unit costs and alternates must be filled in--in ink--in both words and figures
if indicated. In case of any discrepancy in the amount bid, the prices expressed
in written words shall govern.
C. Each bidder must complete, execute, and submit with its bid a certification that
contractor is not barred from public contracting due to bid-rigging or bid rotating
convictions on the form included with the bidding documents.
D. Each bidder must submit a complete bid package, including the following
items:
1. Bid.
2. References
3. Statement of Bidder's Qualifications.
4. Bid Certification.
5. Contract (Signed).
6. Sexual Harassment Certificate (filled out and signed).
7. Contractor’s Certifications (filled out and signed).
E. The Contract Bonds (Performance and Payment) are provided as information and
will be completed only upon acceptance of the bid by the Village. The surety
company issuing the Contract Bond must be listed and approved by the U.S.
Department of the Treasury. Letters of Credit will not be accepted in place of the
Contract Bond.
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F The bid shall be submitted in an opaque sealed envelope on or before the time
stated and shall bear the name of the individual, firm, or corporation submitting
the Bid and the Bid Name “Golf Course Hole #13 C-Wall Removal and
Replacement”.
G. Bidders may attach separate sheets to the bid for the purpose of explanation,
exception, alternate bid and to cover unit prices, if needed.
H. Bidders may withdraw their bid either personally or by written request at any time
before the hour set for the bid opening and may resubmit it. No bid may be
withdrawn or modified after the bid opening except where the award of contract
has been delayed for a period of more than ninety (90) days.
I. In submitting this bid, the bidder further declares that the only person or party
interested in the proposal as principals are those named herein; and that the bid
is made without collusion with any other person, firm, or corporation.
J. The bidder further declares that he has carefully examined this entire Bid
Package, and he has familiarized himself with all of the local conditions affecting
the contract and the detailed requirements of this work and inspected in detail the
site of the proposed work and understands that in making the bid he waives all
rights to plead a misunderstanding regarding same.
K. The bidder further understands and agrees that if his bid is accepted, he is to
furnish and provide all necessary machinery, tools, apparatus, and other means
to do all of the work and to furnish all of the materials specified in the contract,
except such materials as are to be furnished by the owner (Village), in the
manner and at the time therein prescribed, and in accordance with the
requirements therein set forth.
L. The bidder further agrees that if the Village decides to extend or shorten the
work, or otherwise alter it by extras or deductions, including elimination of one or
more of the items, as provided in the specifications, he will perform the work as
altered, increased, or decreased.
M. The bidder further agrees that the Village representative may at any time during
the progress of the work covered by this Contract, order other work or materials
incidental thereto and that all such work and materials as do not appear in the bid
or contract as a specific item covered by a lump sum price, and which are not
included under the bid price for other items in the Contract, shall be performed as
extra work.
N. The bidder further agrees to execute all documents within this Bid Package,
obtain a Certificate of Insurance for this work and present all of these documents
within fifteen (15) days after the receipt of the Notice of Award and the Contract
by him.
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O. The bidder further agrees that he and his surety will execute and present within
fifteen (15) days after the receipt of the Notice of Award and the Contract, a
Contract bond satisfactory to and in the form prescribed by the Village, in the
penal amount of 100% of the Contract amount, guaranteeing the faithful
performance of the work and payment for labor, material supplies, and
subcontractors in accordance with the terms of the Contract.
P. The bidder further agrees to begin work not later than ten (10) days after receipt
of the Notice to Proceed, unless otherwise provided, and to execute the work in
such a manner and with sufficient materials, equipment and labor as will insure its
completion within the time limit specified within the Bid, it being understood and
agreed that the completion within the time limit is an essential part of the contract.
Q. By submitting a Bid, the bidder understands and agrees that, if his bid is
accepted, and he fails to enter into a contract forthwith, he shall be liable to the
Village for any damages the Village may thereby suffer.
R. No bid will be considered unless the party offering it shall furnish evidence
satisfactory to the Village that he has necessary facilities, ability, and pecuniary
resources to fulfill the conditions of the Contract.
S. If the bidder is in doubt as to the true meaning of any part of the plans,
specifications, or other proposed contract documents, he may submit to the Golf
Course Superintendent a written request for an interpretation thereof. The
person submitting the request will be responsible for its prompt delivery. Any
interpretation of the documents will be made only by addendum duly issued by
the Village. The Village will not be responsible for any other explanation or
interpretation of the Bid Package.
5. SUBSTITUTIONS:
A. Certain materials and equipment are specified by a manufacturer or trade name
to establish standards of quality and performance and not for the purpose of
limiting competition. Bidders are invited to submit bids not only on named items
but also on items which they propose for substitution of named items. Products
of other manufacturers may be substituted, if, in the opinion of the Village, they
are equal to those specified in quality, performance, design and suitability for
intended use. Where two or more items are specified, the selection among those
specified is the bidder's option, or he may submit his bid on all such items.
B. Bids shall be based on materials included in the specifications. Substitutions for
the purpose of evaluating bids will be considered only if proposed substitutions
are set forth in the sealed bid and will only be accepted prior to the award of the
contract. The offer of substitutions shall be an integral part of the bid, appearing
immediately after all requested bids and before the signature of the bidder.
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C. Substitutions of materials other than those specified will not be considered in the
base bid price. However, other substitutions may be listed in the specified place
in the Bid Form, with the indication of the change in the base bid price for the total
cost.
D. In addition to the requirements heretofore mentioned, in order for substitutions to
qualify for consideration, the following shall accompany each bid:
1. Each proposed substitution shall be itemized showing manufacturer name,
catalog number, quantity, unit cost and total cost. The bidder shall prepare
the necessary forms to list his substitutions in the manner outlined.
2. Each bid offering substitutions shall be accompanied by descriptive
literature, catalog data, complete technical specifications, and reports
of all pertinent tests concerning the bidder’s proposed substitutions
6. CONDITIONS:
A. The Village is exempt from Federal excise tax and the Illinois Retailer's
Occupation Tax. This bid cannot include any amounts of money for these taxes.
B. All bids shall be good for ninety (90) days from the date of the bid opening.
7. BASIS OF AWARD:
The Village of Oak Brook reserves the right to reject any or all bids and to waive any
informality or technical error and to accept any bid deemed most favorable to the
interests of the Village of Oak Brook. In addition to price, the Village will consider:
A. Ability, capacity, and skill to fulfill the contract as specified.
B. Ability to supply the commodities, provide the services or complete the
construction promptly, or within the time specified, without delay or
interference.
C. Character, integrity, reputation, judgment, experience, and efficiency.
D. Quality of performance on previous contracts.
E. Previous and existing compliance with laws and ordinances relating to the
contract.
F. Sufficiency of financial resources.
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G. Quality, availability and adaptability of the commodities, services, or
construction, in relation to the Village's requirements.
H. Ability to provide future maintenance and service under the contract.
I. Number and scope of conditions attached to the bid/proposal.
J. Record of payments for taxes, licenses, or other monies due to the Village.
8. WARRANTY:
The Contractor will also forward copies of all applicable manufacturer's warranties for
all equipment/commodities supplied by the Contractor as a part of the Contract.
9. GUARANTEE:
Contractor (successful bidder) will guarantee his own work for a period of one (1)
year against faulty material and/or workmanship. If any defects(s) appear(s) within
the one (1) year guarantee period, the contractor will repair any such defect(s) solely
at his cost and at no cost to the Village of Oak Brook. The Contractor will also
forward copies of all applicable manufacture’s warranties for all
equipment/commodities supplied by the Contractor as a part of the Contract.
10. PAYMENT:
The Village of Oak Brook authorizes the payment of invoices on the second and fourth
Tuesday of the month. For consideration on one of these dates, payment request must
be received no later than fourteen (14) days prior to the second or fourth Tuesday of
the month.
11. INDEMNIFICATION:
The Contractor shall protect, indemnify, save, defend and hold forever harmless the
Village and/or its officers, officials, employees, volunteers and agents from and against
all liabilities, obligations, claims, damages, penalties, causes of action, costs and
expenses, including without limitation court costs, insurance deductibles and attorney's
fees and expenses, which the Village and/or its officers, officials, employees,
volunteers and agents may incur, suffer or sustain, or for which the Village and/or its
officers, officials, employees, volunteers and agents may become obligated by reason
for any accident, injury to or death of persons or loss of or damage to property, or civil
and/or constitutional infringement of rights (specifically including violations of the
Federal Civil Right Statutes), arising indirectly or directly in connection with or under, or
as a result of, this or any Agreement by virtue of any act or omission of any of the
Contractor's officers, employees, subcontractors, and/or agents, provided that the
Contractor shall not be liable for claims, obligations, damages, penalties, causes of
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action, costs and expenses arising solely by any act or omission of the Village's
officers, officials, employees, volunteers and/or agents.
The contractor shall hold the Village harmless for any and all claims for labor, material,
apparatus, equipment, fixtures, or machinery furnished to the contractor for the purpose
of performing the work under the contract; and the payment of all direct and indirect
damages to any person, firm, company, or corporation suffered or sustained on
account of the performance of such work during the time the contract is in force.
12. INSURANCE:
Certificates of Insurance shall be presented to the Village within fifteen (15) days after
the receipt by the contractor of the Notice of Award and the unexecuted contract, it
being understood and agreed that the Village will not approve and execute the contract
until acceptable insurance certificates are received and approved by the Village.
Each contractor performing any work pursuant to a contract with the Village of Oak
Brook and each permittee working under a permit as required pursuant to the
provisions of Title 1 of Chapter 8 of the Code of Ordinances of the Village of Oak Brook
(hereinafter referred to as "Insured") shall be required to carry such insurance as
specified herein. Such contractor and permittee shall procure and maintain for the
duration of the contract or permit insurance against claims for injuries to persons or
damages to property which may arise from or in connection with the performance of the
work under the contract or permit, either by the contractor, permittee, or their agents,
representatives, employees, or subcontractors.
A contractor or permittee shall maintain insurance with limits no less than:
A. General Liability - $2,000,000 combined single limit per occurrence for bodily
injury, personal injury, and property damage, provided that when the estimated
cost of the work in question does not exceed $5,000, the required limit shall be
$500,000;
B. Automobile Liability (if applicable) - $1,000,000 combined single limit per accident
for bodily injury and property damage;
C. Worker's Compensation and Employer's Liability - Worker's Compensation limits
as required by the Labor Code of the State of Illinois and Employer's Liability
limits of $1,000,000 per accident.
Any deductibles or self-insured retention must be declared to and approved by the
Village. At the option of the Village, either the insurer shall reduce or eliminate such
deductible or self-insured retention as respects the Village, its officers, officials,
employees, and volunteers; or the Insured shall procure a bond guaranteeing payment
of losses and related investigations, claim administration and defense expenses to the
extent of such deductible or self-insured retention.
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The policies shall contain, or be endorsed to contain, the following provisions:
D. General Liability and Automobile Liability Coverage -
(1) The Village, its officers, officials, employees, and volunteers are to be
covered as additional insureds as respects: liability arising out of activities
performed by or on behalf of the Insured; premises owned, occupied, or
used by the Insured. The coverage shall contain no special limitations on
the scope of protection afforded to the Village, its officers, officials,
employees, volunteers, or agents.
(2) The Insured's insurance coverage shall be primary insurance as respects
the Village, its officers, officials, employees, volunteers, and agents. Any
insurance or self-insurance maintained by the Village, its officers, officials,
employees, volunteers, or agents shall be in excess of the Insured's
insurance and shall not contribute with it.
(3) Any failure to comply with reporting provisions of the policies shall not affect
coverage provided to the Village, its officers, officials, employees,
volunteers, or agents.
(4) The Insured's insurance shall apply separately to each covered party
against whom claim is made or suit is brought except with respect to the
limits of the insurer's liability.
E. Worker's Compensation and Employer's Liability Coverage
The policy shall waive all rights of subrogation against the Village, its
officers, officials, employees, volunteers, and agents for losses arising from
work performed by the insured for the Village.
Each insurance policy shall be endorsed to state that coverage shall not be
suspended, voided, canceled by either party, reduced in coverage or in limits except
after thirty (30) days prior written notice by certified mail has been given to the Village.
Each insurance policy shall name the Village, its officers, officials and employees,
volunteers, and agents as additional Insureds. Insurance is to be placed with insurers
with a Best's rating of no less than A: VII.
Each Insured shall furnish the Village with certificates of insurance and with original
endorsements effecting coverage required by this provision. The certificate and
endorsements for each insurance policy are to be signed by a person authorized by
that insurer to bind coverage on its behalf. The certificates and endorsements are to
be on forms approved by the Village and shall be subject to approval by the Village
Attorney before work commences. The Village reserves the right to request complete,
certified copies of all required insurance policies, at any time.
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Each insured shall include all subcontractors as insureds under its policies or shall
furnish separate certificates and endorsements for each subcontractor. All coverage
for subcontractors shall be subject to all of the requirements stated herein.
13. SAFETY:
The contractor and any subcontractors shall comply with all the provisions of the
Federal Occupational Safety and Health Act of 1970 (84 Stat. 1590), as amended.
14. NON-DISCRIMINATING:
The Vendor, its employees, and subcontractors, agrees not to commit unlawful
discrimination and agrees to comply with applicable provisions of the Illinois Human
Rights Act, the U.S. Civil Rights Act and Section 504 of the Federal Rehabilitation Act,
and rules applicable to each.
15. EQUAL OPPORTUNITY:
The contractor will not discriminate against any employee or applicant for employment
because of race, color, religion, sex, ancestry, national origin, place of birth, age, or
handicap unrelated to bona fide occupational qualifications.
16. PREVAILING RATE OF WAGES:
All wages paid by the Contractor and each subcontractor shall be in compliance
with The Prevailing Wage Act (820 ILCS 130), as amended, except where a
prevailing wage violates a federal law, order, or ruling, the rate conforming to the
federal law, order, or ruling shall govern. The Contractor shall be responsible for
notifying each subcontractor of the wage rates set forth in this contract and any
revisions thereto. If the Department of Labor revises the wage rates, the revised
rate as provided by the public body shall apply to this contract and the Contractor
will not be allowed additional compensation because of said revisions.
Contractor will comply with the Illinois prevailing wage law, as amended from time to
time. No less than the prevailing rate of wages as found by Owner, or the Illinois
Department of Labor shall be paid to all laborers, workers and mechanics performing
work under the Contract. If the Department of Labor revises the prevailing rate of
wages to be paid laborers, workers or mechanics under the Contract, Owner will notify
Contractor and each Subcontractor of the change in the prevailing rate of wages;
provided, however, regardless of whether Owner gives such notice, the revised
prevailing rate of wages shall apply to the Contract and Contractor shall have the sole
responsibility and duty to pay, and ensure that all Subcontractors pay, the revised
prevailing rate of wages to each person to whom a revised rate is applicable.
Revision of the prevailing wages shall not result in an increase in the Contract sum or
other cost to Owner. Contractor shall indemnify, defend, and hold Owner harmless
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from any loss, including but not limited to Owner's attorney’s fees, resulting from
Contractor's failure to comply with this prevailing wage clause. All bonds applicable to
the Contract shall include a provision as will guarantee the faithful performance of the
obligation to pay the prevailing rate of wages.
The Contractor and each subcontractor shall make and keep, for a period of not
less than 3 years, records of all laborers, mechanics, and other workers employed
by them on the project; the records shall include each worker's name, address,
telephone number when available, social security number, classification or
classifications, the hourly wages paid in each period, the number of hours worked
each day, and the starting and ending times of work each day. The Contractor and
each subcontractor shall submit monthly, in person, by mail, or electronically a
certified payroll to the public body in charge of the project. The certified payroll shall
consist of a complete copy of the records. The certified payroll shall be
accompanied by a statement signed by the contractor or subcontractor, which
states that:
(i) such records are true and accurate;
(ii) the hourly rate paid to each worker is not less than the general prevailing
rate of hourly wages required; and
(iii) the contractor or subcontractor is aware that filing a certified payroll that he
or she knows to be false is a Class B misdemeanor.
Upon 2 business days' notice, the contractor and each subcontractor shall make
available for inspection the records to the public body in charge of the project, its
officers, and agents, and to the Director of Labor and his deputies and agents at all
reasonable hours at a location within this State. The Contractor and each
subcontractor shall permit his/her employees to be interviewed on the job, during
working hours, by compliance investigators of the Department or the Department of
Labor.
17. EXECUTION OF DOCUMENTS
The Contractor, in signing his Bid on the whole or on any portion of the work, shall
conform to the following requirements:
Bids signed by an individual other than the individual represented in the Bid
documents shall have attached thereto a power of attorney evidencing authority to
sign the Bid in the name of the person for whom it is signed.
Bids which are signed for a partnership shall be signed by all of the partners or by an
attorney-in-fact. If signed by an attorney-in-fact, there shall be attached to the Bid a
power of attorney evidencing authority to sign the bid, executed by the partners.
Bids which are signed for a corporation, shall have the correct corporate name thereof
and the signature of the President or other authorized officer of the corporation
manually written below the corporate name.
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If such Bid is manually signed by an official other than the President of the
Corporation, a certified copy of a resolution of the board of directors evidencing the
authority of such official to sign the Bid should be attached to it. Such Bid shall also
bear the attesting signature of the Secretary of the corporation and the impression of
the corporate seal.
The Contract shall be deemed as have been awarded when formal notice of award
shall have been duly served upon the intended awardee.
18. COPIES OF DOCUMENTS
The number of copies of Contract and Bond required to be executed is as follows:
a) Two (2) original counterparts of the Contract documents will be required
to be executed.
19. ASSIGNMENT
Neither the Village nor the Contractor shall assign or transfer any rights or
obligations under this Agreement without the prior written consent of the other
party, which consent shall not be unreasonably withheld.
20. GOVERNING LAW
This Agreement shall be governed by the laws of the State of Illinois as to
interpretation, performance, and enforcement. The forum for resolving any disputes
concerning the parties’ respective performance or failure to perform under this
Agreement shall be the Circuit Court for the Eighteenth Judicial Circuit, DuPage
County, Illinois.
21. INDEPENDENT CONTRACTOR:
There is no employee/employer relationship between the Contractor and the
Village. Contractor is an independent contractor and not the Village’s employee for
all purposes, including, but not limited to, the application of the Fair Labors
Standards Act minimum wage and overtime payments, Federal Insurance
Contribution Act, the Social Security Act, the Federal Unemployment Tax Act, the
Worker’s Compensation Act (820 ILCS 305/1, et seq.). The VILLAGE will not (i)
provide any form of insurance coverage, including but not limited to health, worker’s
compensation, professional liability insurance, or other employee benefits, or (ii)
deduct any taxes or related items from the monies paid to Contractor. The
performance of the services described herein shall not be construed as creating
any joint employment relationship between the Contractor and the Village, and the
Village is not and will not be liable for any obligations incurred by the Contractor,
including but not limited to unpaid minimum wages and/or overtime premiums, nor
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does there exist an agency relationship or partnership between the Village and the
Contractor.
22. INSPECTION/TESTING/REJECTION:
The Village shall have the right to inspect all or any part of the Work and to reject all
or any part of the Work that is, in the Village’s judgment, defective or damaged or
that in any way fails to confirm strictly to the requirements of this bid, without limiting
its other rights or remedies, may require correction or replacement at Bidder's cost,
perform or have performed all Work necessary to complete or correct all or any part
of the Work that is defective, damaged, or nonconforming and charge Bidder with
any excess cost incurred thereby, or cancel all or any part of any order or this
bid/contract. Work so rejected may be returned or held at Bidder's expense and
risk.
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Section D Specifications
Golf Course Hole #13 C-Wall Removal and Replacement
• Remove and replace Approximately 475 feet of grade 8 (Super 8-8 ga.) steel piling
of various lengths 6-10 feet around hole number 13.
• Tie backs to be installed approximately every 20 feet using a ¾ inch threaded rod
(minimum 10 feet) bolted to wall and “Dead Man” typically a 4–6-foot piling 2 feet
below ground or equal.
• Remove and replace steel cap after piling is in place to match existing cap.
• Work to be done with the least amount of collateral damage to surrounding areas.
• All old steel piling and cap to be hauled off property.
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Section E General Conditions
1. Contractor shall have five (5) years of experience which is comparable in type and
scope to this project.
2. All work shall be done during the work hours as specified by the Golf Maintenance
Superintendent. Any change in the work schedule must have prior written approval
from the Village of Oak Brook.
3. The project will be done on consecutive workdays until completed, delays only to
inclement weather or act of God.
4. Contractor is required to obtain all necessary permits from the Village of Oak Brook,
and schedule required inspections through Community Development.
5. The contractor shall supply the Village phone numbers where he/she can be
reached after normal working hours.
6. The contractor shall post a Village of Oak Brook supplied sign- in a prominent and
readily visible location- that provides 24-hour contact information.
7. The contractor must submit with the bid proposal five (5) references, names and
phone numbers of similar projects completed within the last two (2) years.
8. The contractor must submit all manufacturers’ literature on all materials that will be
used on this project, including M.S.D.S. (Material Safety Data Sheets) prior to any
work beginning.
9. A storage location for supplies, ladders and scaffolding shall be mutually agreed
upon between the Village and the contractor before any material is stored on site.
Deliver material with manufacturers labels intact and legible, store material on raised
platforms and cover material with protective covering.
10. Before work is started, deliver to the job site sufficient material to complete the
project.
11. If a dumpster is required, the location of the dumpster placement shall be mutually
agreed upon between the Village and the contractor.
12. All ladders and scaffolding shall be maintained during the course of this project and
shall be secured at the end of each workday.
13. Provide barricades to ensure that falling debris will not injure anyone, and to prevent
public access to the work area at all times. Yellow “CAUTION” tape will be placed
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below the immediate work areas of laborers and scaffolds to warn the public of men
working overhead.
14. At all times the work and storage areas shall be kept in a clean, orderly, and picked-
up manner, to prevent debris from blowing. Clean adjoining streets and immediate
vicinity at the end of each workday. Sidewalks, windowsills, roofs, and other work
areas will be broom swept to remove all debris. Daily material and debris not placed
into dumpster will be removed from the site.
15. Upon completion of the project the work area shall be cleaned. All debris and
remaining material and supplies shall be removed from the jobsite, including the
dumpster, within 72 hours of completion.
16. Upon completion the Contractor shall supply a one-year warranty covering material
and workmanship; contractor shall submit sample warranty with bid.
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Section F Statement of Bidder’s Qualifications
All questions must be answered, and the data given must be clear and comprehensive.
This statement must be notarized. If necessary, questions may be answered on separate
attached sheets. The Bidder may submit any additional information he or she desires.
1. Name of Bidder:
2. Permanent main office address:
3. When organized:
4. If a corporation, where incorporated:
5. How many years have you been engaged in the contracting business under your
present firm or trade name:
6. Contracts on hand: (Schedule these, showing amount of each contract and the
appropriate anticipated dates of completion)
7. General character of work performed by your company:
8. Have you ever defaulted on a contract:
9. List, on an attached sheet, the more important projects recently completed by your
company, stating the approximate cost for each, and the month and year
completed. Include a contact person and phone # for each.
10. List your major equipment available for this contract:
11. Experience in work similar in importance to this project:
12. Background and experience of the principal members of your organization,
including the officers.
13. Credit available:
14. Bank reference:
Page 2
15. Will you, upon request, fill out a detailed financial statement and furnish any other
information that may be required by the Village of Oak Brook:
16. The undersigned hereby authorizes and requests any person, firm, or corporation
to furnish any information requested by the Village of Oak Brook in verification of
the recitals comprising this Statement of Bidder's Qualifications.
DATED at _____________, Illinois this ____ day of _________________, 2023.
By:
Title
STATE OF ILLINOIS )
) SS.
COUNTY OF )
___________________________ being duly sworn deposes and says that he is the
___________ of ____________________________ and that the answers to the foregoing
questions and all statements therein contained are true and correct.
SUBSCRIBED and sworn to before me this _____ day of _____________________,
2023.
Notary Public
Page 1
Section G References
Bidder shall supply the following information listing at least five customers for which the
bidder has supplied a similar type of commodities, service, or construction.
1. Company Name: _______________________________________________
Address: ____________________________________________________
Phone #: ____________________________________________________
Contact: ____________________________________________________
2. Company Name: _______________________________________________
Address: ____________________________________________________
Phone #: ____________________________________________________
Contact: ____________________________________________________
3. Company Name: _______________________________________________
Address: ____________________________________________________
Phone #: ____________________________________________________
Contact: ____________________________________________________
4. Company Name: _______________________________________________
Address: ____________________________________________________
Phone #: ____________________________________________________
Contact: ____________________________________________________
5. Company Name: _______________________________________________
Address: ____________________________________________________
Phone #: ____________________________________________________
Contact: ____________________________________________________
Page 2
Section H Bid Certification
The undersigned, being first duly sworn an oath, deposes and states that he has the
authority to make this certification on behalf of the bidder for the construction, product,
commodity, or service briefly described as follows:
“Golf Course Hole #13 C-Wall Removal and Replacement”
(A) The undersigned certifies that, pursuant to Chapter 720, Section 5/33E of the
Illinois Compiled Statutes, 1993, the bidder is not barred from bidding on this
contract as a result of a conviction for the violation of State of Illinois laws
prohibiting bid-rigging or bid-rotating.
(B) The undersigned states under oath that, pursuant to Chapter 65, Section 5/11-42.1-
1 of the Illinois Compiled Statutes, 1993, the bidder is not delinquent in the payment
of any tax administered by the Illinois Department of Revenue.
(C) The undersigned certifies that, pursuant to Chapter 775, Section 5/2-105. of the
Illinois Compiled Statutes, 1993, the bidder has a written sexual harassment policy
in place including the following information:
1. An acknowledgment of the illegality of sexual harassment.
2. The definition of sexual harassment under State law.
3. A description of sexual harassment, utilizing examples.
4. The contractor’s internal complaint process including penalties.
5. The legal recourse, investigative and complaint process available
through the Illinois Department of Human Rights and the Human
Rights Commission.
6. Directions on how to contact the Department or the Commission.
Page 3
This business firm is: (check one)
_____ Corporation _____ Partnership _____ Individual
Firm Name: __________________________________________________
Address: __________________________________________________
City, State, ZIP: ____________________________________________
Signature: ___________________________________________________
Name Printed: ________________________________________________
Title: _______________________________________________________
Telephone: __________________________Date: ____________________
ATTEST:
___________________________
-SEAL-
SUBSCRIBED AND SWORN TO
before me this ______ day
of _____________, 2023
_____________________________
Notary Public
-1-
Section I Contract
Golf Course Hole # 13 C-Wall Removal and Replacement
1. THIS AGREEMENT, made and concluded this _____ day of ________, 2023,
between the Village of Oak Brook, a municipal corporation, acting by and through
its President and Board of Trustees, known as VILLAGE, and ________________
his executors, administrators, successors or assigns, known as CONTRACTOR.
2. WITNESSETH: That for and in consideration of the payments and agreements
mentioned in the Bid hereto attached, to be made and performed by the VILLAGE,
and according to the terms expressed in the Bond (if applicable) referring to these
presents, the CONTRACTOR agrees, at their own proper cost and expense, to do
all work, furnish all materials and all labor necessary to complete the work in
accordance with the plans and specifications hereinafter described, and in full
compliance with all of the terms of this Contract.
3. And it is also understood and agreed that the entire Bid Package hereto attached,
approved by the VILLAGE this _____ day of ________, 2023, are all essential
documents of this contract and are a part hereof.
4. IN WITNESS WHEREOF, the said parties have executed these presents on the
above-mentioned date.
ATTEST: VILLAGE OF OAK BROOK
____________________________ By____________________________
Netasha Scarpiniti Greg Summers
Village Clerk Village Manager
ATTEST:
_____________________________
Corporate Name
___________________________ By______________________________
Secretary Contractor
-2-
Partners doing Business under (If a Co-Partnership)
the firm name of _____________________________
_____________________________
_____________________________
________________________________
Party of the Second Part (If an Individual)
_____________________________
Party of the Second Part
-3-
SEXUAL HARASSMENT CERTIFICATE
hereinafter referred to as “Contractor”
having submitted a bid/proposal for to the Village of
Oak Brook, DuPage/Cook Counties, Illinois, hereby certifies that said Contractor has a
written sexual harassment policy in place in full compliance with 775 ILCS 5/2-105(A)(4)
including the following information:
1. An acknowledgment of the illegality of sexual harassment.
2. The definition of sexual harassment under State law.
3. A description of sexual harassment, utilizing examples.
4. The contractor’s internal complaint process including penalties.
5. The legal recourse, investigative and complaint process available through the Illinois
Department of Human Rights and the Human Rights Commission.
6. Directions on how to contact the Department or the Commission.
7. An acknowledgment of protection of a complaint against retaliation as provided in
Section 6-101 of the Human Rights Act.
Each contractor must provide a copy of such written policy to the Illinois Department of
Human Rights upon request.
By:
Authorized Agent of Contractor
Subscribed and sworn to
before me this _____ day
of ____________, 2023
___________________________________
Notary Public
-4-
CONTRACTOR'S CERTIFICATIONS
(CONTRACT EXECUTION)
______________________, having executed a contract for ____________________with
the VILLAGE, hereby certifies that said contractor is not barred from executing said
contract as a result of a violation of either Section 5/33E-3 or 5/33E-4 of Chapter 720 of
the Illinois Compiled Statutes.
(DRUG-FREE WORKPLACE)
Contractor deposes, states and certifies it will provide a drug free workplace by complying
with Section 3 of the Illinois Drug Free Workplace Act, being 30 ILCS 580/3.
Attest/Witness: Contractor
By: _____________________ By: ____________________________
Name of Contractor’s Executing
Officer
Title: _____________________ Title: ___________________________
Title of Contractor’s Executing
Officer
Subscribed and Sworn to
before me this ______ day
of ______________, 2023
___________________________ My Commission Expires: __________
Notary Public
-SEAL-
-5-
PREVAILING WAGE AFFIDAVIT
I, ___________________________(name of signatory), on oath hereby state
and certify that _____________________________ (name of Contractor), pursuant to a
Contract dated ___________, 2023, with the Village of Oak Brook for the
______________ Project, has complied and will comply with all laws,
including those relating to the employment of labor, the payment of the current general
prevailing rate of hourly wages for each craft or type of worker or mechanic needed to
execute the Contract or perform such work, and also the current general prevailing rate
for legal holiday and overtime work, as ascertained by the Illinois Department of Labor
for DuPage County, Illinois, and those prevailing rates are paid and shall be paid for
each craft or type of worker or mechanic needed to execute the aforesaid Contract or to
perform such work. _____________________________ (name of Contractor) has also
complied and will comply with all record keeping requirements established in the
Prevailing Wage Act (820 ILCS 130/0.01, et seq.
CONTRACTOR:
By: _____________________________________
Title: ___________________________________
SUBSCRIBED AND SWORN TO BEFORE
ME THIS _____ DAY OF _______________, 2023
________________________________________
NOTARY PUBLIC
-6-
CERTIFICATION OF PAYROLL RECORDS
I, ___________________ (name of person executing this certificate), do hereby
certify that I am the duly qualified and acting __________________ (title) for
____________________ , (name of contractor) and, as such, am authorized to certify
payroll records as true and accurate for such company in accordance with the
requirements of Section 5 of the Prevailing Wage Act (820 ILCS 130/5) (the "Act").
I do hereby further certify that the following document is a true and accurate copy
of the records of all laborers, mechanics, and other workers employed by
_____________ (name of contractor) on the _____________ Project (the "Project")
for the Village of Oak Brook (the “Village”), including each such worker's name, address,
telephone number, social security number, classification or classifications; and the
hourly wages paid in each pay period, hours worked each day, and the starting and
ending times of work each day for each such worker on such Project.
I do hereby further certify that the hourly rate paid to each worker is not less than
the general prevailing rate of hourly wages required by the Act, and that
_______________ (name of contractor), and I on behalf of such
contractor, are fully aware that filing a certified payroll that we know to be false is a
Class B misdemeanor. I further certify that upon two (2) business days' notice, if
requested, we and any subcontractor hired by us shall make available for inspection the
records required in the Act to the District, its officers, and agents, and to the Director of
Labor, his deputies, and agents, at reasonable hours at a location within the State of
Illinois.
Date: ____________________, 2023
____________________________________
(Name of Contractor)
____________________________________
(Signature)
____________________________________
(Printed Name)
____________________________________
(Title)
Subscribed and sworn to before me.
this ____ day of _____________, 2023.
Notary Public ______________________________
-7-
Section J Performance and Payment Bonds
PERFORMANCE BOND
KNOW ALL MEN BY THESE PRESENTS: that [FULL NAME, ADDRESS
AND ORGANIZATION OF CONTRACTOR], as Principal, hereinafter called Contractor,
and [FULL NAME AND ADDRESS OF SURETY], as Surety, a corporation organized
and existing under the laws of the State of [INCORPORATION], hereinafter called
Surety, are held and firmly bound unto the Village of Oak Brook, as Obligee, hereinafter
called Owner, in the full and just sum of [CONTRACT PRICE] Dollars ($[CONTRACT
PRICE]), for the payment of which sum of money well and truly to be made, Contractor
and Surety bind themselves, their heirs, executors, administrators, successors and
assigns, jointly and severally, firmly by these presents, said amount to include payment
of actual costs and damages and for attorneys’ fees, architectural fees, design fees,
engineering fees, accounting fees, testing fees, consulting fees, administrative costs,
court costs, interest and any other fees and expenses resulting from or incurred by
reason of Contractor’s failure to promptly and faithfully perform its contract with Owner,
said contract being more fully described below, and to include attorneys’ fees, court
costs and administrative and other expenses necessarily paid or incurred in
successfully enforcing performance of the obligation of Surety under this bond.
WHEREAS, Contractor has entered into a written agreement dated [DATE
OF CONTRACT AGREEMENT], with Owner entitled “Contract Agreement Between
Village of Oak Brook and [CONTRACTOR’S NAME] for the Construction of Golf
Course Hole #13 C-Wall Removal and Replacement Project” (the “Contract”), the terms
and conditions of which are by this reference incorporated herein as though fully set
forth herein.
NOW, THEREFORE, THE CONDITION OF THIS OBLIGATION IS SUCH
THAT if Contractor shall well, truly, and promptly perform all the undertakings,
covenants, terms, conditions, and agreements of said otherwise, under the Contract,
including, but not limited to, Contractor’s obligations under the Contract: (1) to provide,
perform and complete at the Work Site and in the manner specified in the Contract all
necessary work, labor, services, transportation, equipment, materials, apparatus,
machinery, tools, fuels, gas, electric, water, waste disposal, information, data, and other
means and items necessary for the design, if any, construction, and installation of the
Golf Course Hole #13 C-Wall Removal and Replacement Project, together with related
attachments, equipment, and appurtenances thereto; (2) to procure and furnish all
permits, licenses, and other governmental approvals and authorizations necessary in
connection therewith except as otherwise expressly provided in the Special Conditions
of Contract; (3) to procure and furnish all bonds and certificates and policies of
insurance specified in the Contract; (4) to pay all applicable federal, state, and local
taxes; (5) to do all other things required of Contractor by the Contract; and (6) to
provide, perform, and complete all of the foregoing in a proper and workmanlike manner
and in full compliance with, and as required by and pursuant to, the Contract; all of
which is herein referred to as the “Work,” whether or not any of said Work enter into and
-8-
become component parts of the improvement contemplated, then this obligation shall
be null and void; otherwise it shall remain in full force and effect.
Surety, for value received, hereby stipulates and agrees that no changes,
modifications, alterations, omissions, deletions, additions, extensions of time, or
forbearances on the part of either Owner or Contractor to the other in or to the terms of
said Contract; in or to the schedules, plans, drawings, or specifications; in or to the
method or manner of performance of the Work; in or to Owner-furnished facilities,
equipment, materials, services, or sites; or in or to the mode or manner of payment
therefor, shall in any way release Contractor and Surety or either or any of them, or any
of their heirs, executors, administrators, successors, or assigns, or affect the obligations
of Surety on this bond, all notice of any and all of the foregoing changes, modifications,
alterations, omissions, deletions, additions, extensions of time, or forbearances, and
notice of any and all defaults by Contractor or of Owner’s termination of Contractor
being hereby waived by Surety.
Notwithstanding anything to the contrary in the foregoing paragraph, in no
event shall the obligations of Surety under this bond in the event of Contractor’s default
be greater than the obligations of Contractor under the Contract in the absence of such
Contractor default.
In the event of a default or defaults by Contractor, Owner shall have the
right to take over and complete the Contract upon 30 calendar days’ written notice to
Surety, in which event Surety shall pay Owner all costs incurred by Owner in taking over
and completing the Contract.
At its option, Owner may instead request that Surety take over and
complete the Contract, in which event Surety shall take reasonable steps to proceed
promptly with completion no later than 30 calendar days from the date on which Owner
notifies Surety that Owner wants Surety to take over and complete the Contract.
Owner shall have no obligation to actually incur any expense or correct
any deficient performance of Contractor in order to be entitled to receive the proceeds
of this bond.
No right of action shall accrue on this bond to or for the use of any person
or corporation other than Owner or the heirs, executors, administrators, or successors
of Owner.
-9-
Signed and sealed this ___ day of ______, 2023.
Attest/Witness: PRINCIPAL: [NAME OF CONTRACTOR]
By: ____________________ By: _______________________________
[NAME OF CONTRACTOR’S
EXECUTING OFFICER]
Title: ______________________ Title: [TITLE OF CONTRACTOR'S
EXECUTING OFFICER]
Attest/Witness: SURETY: [NAME OF SURETY]
By: ____________________ By: _______________________________
Title: ______________________ Title: _______________________________
Telephone: __________________________
Page 1
LABOR AND MATERIAL PAYMENT BOND
KNOW ALL MEN BY THESE PRESENTS: that [FULL NAME, ADDRESS
AND ORGANIZATION OF CONTRACTOR], as Principal, hereinafter called Contractor,
and [FULL NAME AND ADDRESS OF SURETY], as Surety, a corporation organized
and existing under the laws of the State of [INCORPORATION], hereinafter called
Surety, are held and firmly bound unto the Village of Oak Brook, as Obligee, hereinafter
called Owner, for the use and benefit of itself and of claimants as hereinafter defined, in
the full and just sum of [CONTRACT PRICE] Dollars ($[CONTRACT PRICE]), to be
paid to it or the said claimants or its or their assigns, to which payment well and truly to
be made Contractor and Surety bind themselves, their heirs, executors, administrators,
successors, and assigns, jointly and severally, firmly by these presents, said amount to
include attorney’s fees, court costs, and administrative and other expenses necessarily
paid or incurred in successfully enforcing performance of the obligation of Surety under
this bond.
WHEREAS, Contractor has entered into a written agreement dated [DATE
OF CONTRACT AGREEMENT], with Owner entitled “Contract Agreement Between
Village of Oak Brook and [CONTRACTOR’S NAME] for the Construction of Golf
Course Hole #13 C-Wall Removal and Replacement Project” (the “Contract”), the terms
and conditions of which are by this reference incorporated herein as though fully set
forth herein.
NOW, THEREFORE, THE CONDITION OF THIS OBLIGATION IS SUCH
THAT if Contractor shall promptly pay or cause to be paid all sums of money that may
be due to any claimant with respect to Contractor’s obligations under the Contract:
(1) to provide, perform, and complete at the Work Site and in the manner specified in
the Contract all necessary work, labor, services, transportation, equipment, materials,
apparatus, machinery, tools, fuels, gas, electric, water, waste disposal, information,
data, and other means and items necessary for design, if any, construction, and
installation of the Golf Course Hole #13 C-Wall Removal and Replacement Project,
together with related attachments, equipment, and appurtenances thereto; (2) to
procure and furnish all permits, licenses, and other governmental approvals and
authorizations necessary in connection therewith except as otherwise expressly
provided in the Special Conditions of Contract; (3) to procure and furnish all bonds and
certificates and policies of insurance specified in the Contract; (4) to pay all applicable
federal, state, and local taxes; (5) to do all other things required of Contractor by the
Contract; and (6) to provide, perform, and complete all of the foregoing in a proper and
workmanlike manner and in full compliance with, and as required by and pursuant to,
the Contract; all of which is herein referred to as the “Work,” whether or not any of said
Work enter into and become component parts of the improvement contemplated, then
this obligation shall be null and void; otherwise it shall remain in full force and effect.
Page 2
For purpose of this bond, a claimant is defined as one having a direct
contract with Contractor or with a subcontractor of Contractor to provide, perform or
complete any part of the Work.
Contractor and Surety hereby jointly and severally agree that every
claimant who has not had all just claims for the furnishing of any part of the Work paid in
full, including, without limitation, all claims for amounts due for materials, lubricants, oil,
gasoline, rentals of, or service or repairs on, machinery, equipment, and tools
consumed or used in connection with the furnishing of any part of the Work, may sue on
this bond for the use of such claimant, may prosecute the suit to final judgment for such
sum or sums as may be justly due such claimant, and may have execution therein;
provided, however, that Owner shall not be liable for the payment of any costs or
expenses of any such suit. The provisions of 30 ILCS 550/1 and 30 ILCS 550/2 shall be
deemed inserted herein, including the time limits within which notices of claim must be
filed and actions brought under this bond.
Contractor and Surety hereby jointly agree that Owner may sue on this
bond if Owner is held liable to, or voluntarily agrees to pay, any claimant directly, but
nothing in this bond shall create any duty on the part of Owner to pay any claimant.
Surety, for value received, hereby stipulates and agrees that no changes,
modifications, alterations, omissions, deletions, additions, extensions of time, or
forbearances on the part of Owner or Contractor to the other in or to the terms of said
Contract; in or to the schedules, plans, drawings, or specifications; in or to the method
or manner of performance of the Work; in or to Owner-furnished facilities, equipment,
materials, services, or sites; or in or to the mode or manner of payment therefor shall in
any way release Contractor and Surety or either or any of them, or any of their heirs,
executors, administrators, successors, or assigns, or affect the obligations of said
Surety on this bond, all notice of any and all of the foregoing changes, modifications,
alterations, omissions, deletions, additions, extensions of time, or forbearances and
notice of any and all defaults by Contractor or of Owner’s termination of Contractor
being hereby waived by Surety.
Signed and sealed this ___ day of ______, 2023.
Page 3
Attest/Witness: PRINCIPAL: [NAME OF CONTRACTOR]
By: ____________________ By: _______________________________
[NAME OF CONTRACTOR’S
EXECUTING OFFICER]
Title: ______________________ Title: [TITLE OF CONTRACTOR'S
EXECUTING OFFICER]
Attest/Witness: SURETY: [NAME OF SURETY]
By: ____________________ By: _______________________________
Title: ______________________ Title: _______________________________
Telephone: __________________________
State of Illinois )
) SS.
County of ________ )
I, __________________, a Notary Public in and for said county, do hereby certify
that _________________________________________ (names of individuals signing on
behalf of Principal and Surety) who are each personally known to me to be the same
persons whose names are subscribed to the foregoing instrument on behalf of
PRINCIPAL and SURETY, appeared before me this day in person and acknowledged
respectively, that they signed and delivered said instrument as their free and voluntary act
for the uses and purposes therein set forth.
Given under my hand and notarial seal this ____ day of ____________, 2023.
__________________________________
Notary Public
My commission expires:
_____________________