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HomeMy WebLinkAbout2024 Traffic Signal and Street Lighting System Maintenance2024 Traffic Signal Maintenance Village of Oak Brook Traffic Control and Street Lighting System Maintenance Request for Proposals June 2024 Table of Contents Section A. Notice to Proposers B. Proposal C. Instructions to Proposers D. Specifications & Conditions E. Special Conditions - Not Applicable F. Statement of Proposer's Qualifications G. References H. Proposal Certification I. Contract 2024 Traffic Signal Maintenance Section A Notice to Proposers Post on the Village website on Wednesday, June 12, 2024 Village of Oak Brook Request for Proposals Traffic Control and Street Lighting System Maintenance June 2024 The Village of Oak Brook is soliciting proposals from vendors with demonstrated experience in Traffic Control and Street Lighting System Maintenance. Three (3) copies of the sealed proposals should be addressed to: Rania Serences Purchasing & Budgeting Coordinator Village of Oak Brook 1200 Oak Brook Road Oak Brook, IL 60523 The closing date and time for receipt of proposals is Wednesday, June 26, 2024 at 3:00 P.M. prevailing time. Proposals received after the submittal time will be rejected and returned unopened to the sender. A complete request for proposal package, of which this legal notice is a part, is on file for inspection and may be downloaded from the Village’s website www.oak-brook.org or picked up at the Butler Government Center, 1200 Oak Brook Road, Oak Brook, Illinois 60523, between the hours of 8:30 A.M. and 4:30 P.M. Monday through Friday. There is no charge for the package. The Village reserves the right to reject any or all proposals, waive or not to waive any irregularities therein, and to accept the proposal(s) considered to be in the best interest of the Village. No proposal shall be withdrawn after opening of proposals without the consent of the Village of Oak Brook for a period of ninety (90) days after the scheduled time of opening proposals. Netasha Scarpiniti Village Clerk 2024 Traffic Signal Maintenance Section B Proposal PROPOSAL FOR "Traffic Control and Street Lighting System Maintenance” VILLAGE OF OAK BROOK 1200 Oak Brook Road Oak Brook, IL 60523 1. COST OF WORK: The undersigned, acting for and on behalf of contractor and having familiarized himself with conditions affecting the cost of the work and its performance and having carefully examined and fully understood the entire proposal package, hereby affirms and agrees to enter into a contract with the Village of Oak Brook, Oak Brook, IL. To provide all supervision, labor, material, equipment and all other expense items to completely perform the work covered by all specifications for the work. The undersigned submits herewith his proposal as follows: SCHEDULE OF PRICES ROUTINE MAINTENANCE OF TRAFFIC SIGNAL CONTROL AND STREET LIGHTING Includes complete servicing of all intersection equipment such as posts, poles and foundations; heads, detectors, controllers, housings, pre-emptors, amplifiers, relays, service pole installations, lamps, lenses, reflectors, all cables and appurtenances, servicing, maintaining, patrolling, as described under the Specifications. Separate pages have been provided for each of the four (4) years. Enter your pricing for each year of the contract. This contract will be in full force for four (4) years beginning August 1, 2024 – July 31, 2028. This Contract is subject to the right of the Village to cancel and terminate the same at any time, with or without cause, by giving not less than thirty (30) day notice to the Contractor. The first-year rates shall be in effect from approximately August 1, 2024 – July 31, 2025. 2024 Traffic Signal Maintenance August 1, 2024 – July 31, 2025 COMPLETE MAINTENCE OF 12 SIGNAL CONTROL INTERSECTIONS COST PER INTESECTION MONTLY MAINTENANCE COST YEARLY MAINTENACE COST $ $ $ COMPLETE TESTING OF EV CHARGERS FOR 3 LOCATIONS COST PER LOCATION QRTLY. TESTING COST YEARLY TESTING COST $ $ $ PLEASE INCLUDE PRICING FOR: LABOR PER HOUR ELECTRICIAN $ LIST HOURS FOR HOURLY RATE 100 hours ELECTRICIAN OVERTIME $ LIST HOURS FOR OVER-TIME RATE 20 hours EQUIPMENT SERVICE TRUCK $ AERIAL TRUCK $ COMPRESSOR $ TRENCHER $ BACKHOE $ DUMP TRUCK $ TRAILER $ AUGER $ Material Discount % All hand-held power and manual tools are incidental to the hourly rates. 2024 Traffic Signal Maintenance August 1, 2025 – July 31, 2026 COMPLETE MAINTENCE OF 12 SIGNAL CONTROL INTERSECTIONS COST PER INTESECTION MONTLY MAINTENANCE COST YEARLY MAINTENACE COST $ $ $ COMPLETE TESTING OF EV CHARGERS FOR 3 LOCATIONS COST PER LOCATION QRTLY. TESTING COST YEARLY TESTING COST $ $ $ PLEASE INCLUDE PRICING FOR: LABOR PER HOUR ELECTRICIAN $ LIST HOURS FOR HOURLY RATE 100 hours ELECTRICIAN OVERTIME $ LIST HOURS FOR OVER-TIME RATE 20 hours EQUIPMENT SERVICE TRUCK $ AERIAL TRUCK $ COMPRESSOR $ TRENCHER $ BACKHOE $ DUMP TRUCK $ TRAILER $ AUGER $ Material Discount % All hand-held power and manual tools are incidental to the hourly rates. 2024 Traffic Signal Maintenance August 1, 2026 – July 31, 2027 COMPLETE MAINTENCE OF 12 SIGNAL CONTROL INTERSECTIONS COST PER INTESECTION MONTLY MAINTENANCE COST YEARLY MAINTENACE COST $ $ $ COMPLETE TESTING OF EV CHARGERS FOR 3 LOCATIONS COST PER LOCATION QRTLY. TESTING COST YEARLY TESTING COST $ $ $ PLEASE INCLUDE PRICING FOR: LABOR PER HOUR ELECTRICIAN $ LIST HOURS FOR HOURLY RATE 100 hours ELECTRICIAN OVERTIME $ LIST HOURS FOR OVER-TIME RATE 20 hours EQUIPMENT SERVICE TRUCK $ AERIAL TRUCK $ COMPRESSOR $ TRENCHER $ BACKHOE $ DUMP TRUCK $ TRAILER $ AUGER $ Material Discount % All hand-held power and manual tools are incidental to the hourly rates. 2024 Traffic Signal Maintenance August 1, 2027 – July 31, 2028 COMPLETE MAINTENCE OF 12 SIGNAL CONTROL INTERSECTIONS COST PER INTESECTION MONTLY MAINTENANCE COST YEARLY MAINTENACE COST $ $ $ COMPLETE TESTING OF EV CHARGERS FOR 3 LOCATIONS COST PER LOCATION QRTLY. TESTING COST YEARLY TESTING COST $ $ $ PLEASE INCLUDE PRICING FOR: LABOR PER HOUR ELECTRICIAN $ LIST HOURS FOR HOURLY RATE 100 hours ELECTRICIAN OVERTIME $ LIST HOURS FOR OVER-TIME RATE 20 hours EQUIPMENT SERVICE TRUCK $ AERIAL TRUCK $ COMPRESSOR $ TRENCHER $ BACKHOE $ DUMP TRUCK $ TRAILER $ AUGER $ Material Discount % All hand-held power and manual tools are incidental to the hourly rates. 2024 Traffic Signal Maintenance 2. COSTS: The undersigned proposer hereby affirms and states the prices quoted herein constitute the total cost to the Village for all work involved in the respective items and that this cost also includes all insurance, royalties, transportation charges, use of all tools and equipment, superintendence, overhead expense, all profits and all other work, services and conditions necessarily involved in the work to be done and materials to be furnished in accordance with the requirements of the contract documents considered severally and collectively. All proposals shall be held valid for a period of ninety (90) days after the proposal due date. 3. PRE-PROPOSAL MEETING: None. 4. INSTRUCTIONS TO PROPOSERS: The undersigned proposer shall comply with all Sections of the Request for Proposal Package which are incorporated herein by reference. Firm Name: Address: City, State, ZIP: Signature: Name Printed: Title: Telephone:___________________________Date: If a Corporation: ATTEST: ____________________________ Secretary 2024 Traffic Signal Maintenance Section C Instructions 1. RECEIPT OF PROPOSAL: Wednesday, the 26th day of June, 2024; 3:00 P.M. 2. BASIS OF PROPOSAL: Three (3) copies of sealed proposals will be received by the above noted time and date. 3. PROJECT DESCRIPTION: Traffic Control and Street Lighting System Maintenance. 4. PREPARATION AND SUBMISSION OF PROPOSALS: A. The proposal must be delivered to the office of the Senior Purchasing Assistant, Village of Oak Brook, 1200 Oak Brook Road, Oak Brook, IL 60523 on or before Wednesday, at 3:00 P.M., prevailing time, June 26, 2024. Proposals received after this time will not be considered and will be returned unopened. B. Each proposal shall be submitted on the exact form furnished. All blank spaces for proposal prices, unit costs and alternates must be filled in--in ink--in both words and figures. In case of any discrepancy in the amount proposal, the prices expressed in written words shall govern. C. Each proposer must complete, execute and submit with its proposal a certification that contractor is not barred from public contracting due to proposal-rigging or proposal rotating convictions on the form included with the proposal documents. D. Each proposer must submit a complete proposal package, including the following items: 1. Proposal 2. Statement of Proposer's Qualifications 3. References 4. Proposal Certification 5. Contract (filled out and signed) 6. Sexual Harassment Certificate (filled out and signed) E. The Contract is provided as information and will be completed by the successful proposer only upon acceptance of the proposal by the Village. 2024 Traffic Signal Maintenance F. The proposal shall be submitted in an opaque sealed envelope on or before the time stated and shall bear the name of the individual, firm, or corporation submitting the Proposal and the Project Name: “Traffic Control and Street Lighting System Maintenance”. G. Proposers may attach separate sheets to the proposal for the purpose of explanation, exception, alternate proposal and to cover unit prices, if needed. H. Proposers may withdraw their proposal either personally or by written request at any time before the hour set for the proposal opening and may resubmit it. No proposal may be withdrawn or modified after the proposal opening except where the award of contract has been delayed for a period of more than ninety (90) days. I. In submitting this proposal, the proposer further declares that the only person or party interested in the proposal as principals are those named herein, and that the proposal is made without collusion with any other person, firm or corporation. J. The proposer further declares that he has carefully examined this entire Request for Proposal Package, and he has inspected in detail the site of the proposed work, and that he has familiarized himself with all of the local conditions affecting the contract and the detailed requirements of this work and understands that in making the proposal he waives all rights to plead a misunderstanding regarding same. K. The proposer further understands and agrees that if his proposal is accepted, he is to furnish and provide all necessary machinery, tools, apparatus, and other means to do all of the work and to furnish all of the materials specified in the contract, except such materials as are to be furnished by the owner (Village), in the manner and at the time therein prescribed, and in accordance with the requirements therein set forth. L. The proposer further agrees that if the Village decides to extend or shorten the work, or otherwise alter it by extras or deductions, including elimination of one or more of the items, as provided in the specifications, he will perform the work as altered, increased or decreased. M. The proposer further agrees that the Village representative may at any time during the progress of the work covered by this Contract, order other work or materials incidental thereto and that all such work and materials as do not appear in the proposal or contract as a specific item covered by a unit or lump sum price, and which are not included under the proposal price for other items in the Contract, shall be performed as extra work. 2024 Traffic Signal Maintenance N. The proposer further agrees to execute all documents within this Request for Proposal Package, obtain a Certificate of Insurance for this work and present all of these documents to the Village within fifteen (15) days after the receipt of the Notice of Award and the Contract by him. O. The proposer further agrees to begin work not later than ten (10) days after receipt of the Notice to Proceed, unless otherwise provided, and to execute the work in such a manner and with sufficient materials, equipment and labor. P. By submitting a proposal, the proposer understands and agrees that, if his proposal is accepted, and he fails to enter into a contract forthwith, he shall be liable to the Village for any damages the Village may thereby suffer. 5. SUBSTITUTIONS: Not Applicable 6. CONDITIONS: A. The Village is exempt from Federal excise tax and the Illinois Retailer's Occupation Tax. This proposal cannot include any amounts of money for these taxes. B. To be valid, the proposals shall be itemized so that selection for purchase may be made, there being included in the price of each unit the cost of delivery (FOB Destination). C. The Village shall reserve the right to add or to deduct from the base proposal and/or alternate proposal any item at the prices indicated in itemization of the proposal. D. All proposals shall be good for ninety (90) days from the date of the proposal opening. 7. BASIS OF AWARD: Contracts shall be awarded to the proposer with the best overall value to the Village and on the basis of the proposal that is in the best interests of the Village to accept. As a part of the evaluation process, and in addition to cost, the Village shall evaluate the responsiveness and responsibility of each proposer. To be judged responsible, a proposer must have the following capabilities in all respects to fully perform the contract requirements and will be judged against the following standards, at a minimum: A. Ability, capacity and skill to fulfill the contract as specified. 2024 Traffic Signal Maintenance B. Ability to supply the commodities, provide the services or complete the construction promptly, or within the time specified, without delay or interference. C. Character, integrity, reputation, judgment, experience and efficiency. D. Quality of performance on previous contracts. E. Previous and existing compliance with laws and ordinances relating to the contract. F. Sufficiency of financial resources. G. Quality, availability and adaptability of the commodities, services or construction, in relation to the Village's requirements. H. Ability to provide future maintenance and service under the contract. I. Number and scope of conditions attached to the proposal/proposal. J. Record of payments for taxes, licenses or other monies due the Village 8. LIQUIDATED DAMAGES: It is also understood and agreed that if the Village determines the Contractor failed to perform either by observing the established schedule or failing to perform to the level of service established herein for more than two (2) consecutive working days, the Village shall reserve the right to impose liquidated damages for said failure to perform, but not as penalty. The Village will serve notice either personally or in writing stating the reasons for imposing liquidated damages on the Proposer providing twenty-four (24) hour notice to correct such items. If at the end of the twenty-four (24) hour period the Proposer has not made the necessary corrections, the Contractor shall pay liquidated damages to the Village in the amount of $500 per day. This failure to perform shall include repeated incidents of any of the following: failure to perform any of the items under the scope of services, failure to respond to or resolve Village complaints, failure to adhere to any and all terms and conditions specified in the contact documents. The Village reserves the right to attempt to work through these items prior to imposing liquidated damages. 9. PERFORMANCE CLAUSE: In the event the quality of service becomes unacceptable, the Village reserves the right to cancel the contract after giving thirty (30) day written notice. 10. GUARANTEE: Not Applicable 2024 Traffic Signal Maintenance 11. PAYMENT: The Village of Oak Brook authorizes the payment of invoices on the second and fourth Tuesday of the month. For consideration on one of these dates, payment request must be received no later than fourteen (14) days prior to the second or fourth Tuesday of the month. 12. INDEMNIFICATION: The Contractor shall protect, indemnify, save, defend and hold forever harmless the Village and/or its officers, officials, employees, volunteers and agents from and against all liabilities, obligations, claims, damages, penalties, causes of action, costs and expenses, including without limitation court costs, insurance deductibles and attorney's fees and expenses, which the Village and/or its officers, officials, employees, volunteers and agents may incur, suffer or sustain, or for which the Village and/or its officers, employees and agents may become obligated by reason for any accident, injury to or death of persons or loss of or damage to property, or civil and/or constitutional infringement of rights (specifically including violations of the Federal Civil Right Statutes), arising indirectly or directly in connection with or under, or as a result of, this or any Agreement by virtue of any act or omission of any of the Contractor's officers, employees, subcontractors, and/or agents, provided that the Proposer shall not be liable for claims, obligations, damages, penalties, causes of action, costs and expenses arising solely by any act or omission of the Village's officers, officials, employees, volunteers and/or agents. The contractor shall hold the Village harmless for any and all claims for labor, material, apparatus, equipment, fixtures or machinery furnished to the proposer for the purpose of performing the work under the contract; and the payment of all direct and indirect damages to any person, firm, company or corporation suffered or sustained on account of the performance of such work during the time the contract is in force. 13. INSURANCE: Certificates of Insurance and Additional Insured Endorsement shall be presented to the Village within fifteen (15) days after the receipt by the contractor of the Notice of Award and the unexecuted contract, it being understood and agreed that the Village will not approve and execute the contract, nor will the proposal guarantee be returned until acceptable insurance certificates are received and approved by the Village. Each contractor performing any work pursuant to a contract with the Village of Oak Brook and each permittee working under a permit as required pursuant to the provisions of Title 1, Chapter 8 of the Code of Ordinances of the Village of Oak Brook (hereinafter referred to as "Insured") shall be required to carry such insurance as specified herein. Such contractor and permittee shall procure and maintain for 2024 Traffic Signal Maintenance the duration of the contract or permit insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work under the contract or permit, either by the contractor, permittee, or their agents, representatives, employees or subcontractors. A contractor or permittee shall maintain insurance with limits no less than: A. General Liability - $2,000,000 combined single limit per occurrence for bodily injury, personal injury and property damage, provided that when the estimated cost of the work in question does not exceed $5,000, the required limit shall be $500,000; B. Automobile Liability (if applicable) - $1,000,000 combined single limit per accident for bodily injury and property damage; C. Worker's Compensation and Employer's Liability - Worker's Compensation limits as required by the Labor Code of the State of Illinois and Employer's Liability limits of $1,000,000 per accident. Any deductibles or self-insured retention must be declared to and approved by the Village. At the option of the Village, either the insurer shall reduce or eliminate such deductible or self-insured retention as respects the Village, its officers, officials, employees and volunteers; or the Insured shall procure a bond guaranteeing payment of losses and related investigations, claim administration and defense expenses to the extent of such deductible or self-insured retention. The policies shall contain, or be endorsed to contain, the following provisions: D. General Liability and Automobile Liability Coverage - (1) The Village, its officers, officials, employees and volunteers are to be covered as additional insureds as respects: liability arising out of activities performed by or on behalf of the Insured; premises owned, occupied or used by the Insured. The coverage shall contain no special limitations on the scope of protection afforded to the Village, its officers, officials, employees, volunteers or agents. (2) The Insured's insurance coverage shall be primary insurance as respects the Village, its officers, officials, employees, volunteers and agents. Any insurance or self-insurance maintained by the Village, its officers, officials, employees, volunteers or agents shall be in excess of the Insured's insurance and shall not contribute with it. (3) Any failure to comply with reporting provisions of the policies shall not affect coverage provided to the Village, its officers, officials, employees, volunteers or agents. 2024 Traffic Signal Maintenance (4) The Insured's insurance shall apply separately to each covered party against whom claim is made or suit is brought except with respect to the limits of the insurer's liability. E. Worker's Compensation and Employer's Liability Coverage The policy shall waive all rights of subrogation against the Village, its officers, officials, employees, volunteers and agents for losses arising from work performed by the insured for the Village. Each insurance policy shall be endorsed to state that coverage shall not be suspended, voided, canceled by either party, reduced in coverage or in limits except after thirty (30) days prior written notice by certified mail has been given to the Village. Each insurance policy shall name the Village, its officers, officials and employees, volunteers and agents as additional Insureds. Insurance is to be placed with insurers with a Best's rating of no less than A: VII. Each Insured shall furnish the Village with certificates of insurance and with original endorsements effecting coverage required by this provision. The certificate and endorsements for each insurance policy are to be signed by a person authorized by that insurer to bind coverage on its behalf. The certificates and endorsements are to be on forms approved by the Village and shall be subject to approval by the Village Attorney before work commences. The Village reserves the right to require complete, certified copies of all required insurance policies, at any time. Each insured shall include all subcontractors as insureds under its policies or shall furnish separate certificates and endorsements for each subcontractor. All coverages for subcontractors shall be subject to all of the requirements stated herein. 14 SAFETY: The contractor and any subcontractors shall comply with all the provisions of the Federal Occupational Safety and Health Act of 1970 (84 Stat. 1590), as amended. 15. EQUAL OPPORTUNITY: The Contractor will not discriminate against any employee or applicant for employment because of race, color, religion, sex, ancestry, national origin, place of birth, age or handicap unrelated to bona fide occupational qualifications. 16. EXECUTION OF DOCUMENTS: The Contractor, in signing his Proposal on the whole or on any portion of the work, shall conform to the following requirements: 2024 Traffic Signal Maintenance Proposals signed by an individual other than the individual represented in the Proposal documents shall have attached thereto a power of attorney evidencing authority to sign the Proposal in the name of the person for whom it is signed. Proposals which are signed for a partnership shall be signed by all of the partners or by an attorney-in-fact. If signed by an attorney-in-fact, there shall be attached to the Proposal a power of attorney evidencing authority to sign the proposal, executed by the partners. Proposals which are signed for a corporation, shall have the correct corporate name thereof and the signature of the President or other authorized officer of the corporation manually written below the corporate name. If such Proposal is manually signed by an official other than the President of the Corporation, a certified copy of a resolution of the board of directors evidencing the authority of such official to sign the Proposal should be attached to it. Such Proposal shall also bear the attesting signature of the Secretary of the corporation and the impression of the corporate seal. The Contract shall be deemed as have been awarded when formal notice of award shall have been duly served upon the intended awardee. 17. NON-DISCRIMINATING: The Contractor, its employees and subcontractors, agrees not to commit unlawful discrimination and agrees to comply with applicable provisions of the Illinois Human Rights Act, the U.S. Civil Rights Act and Section 504 of the Federal Rehabilitation Act, and rules applicable to each. 18. PREVAILING RATE OF WAGES: If applicable, all wages paid by the Contractor and each subcontractor shall be in compliance with The Prevailing Wage Act (820 ILCS 130), as amended, except where a prevailing wage violates a federal law, order, or ruling, the rate conforming to the federal law, order, or ruling shall govern. The Contractor shall be responsible for notifying each subcontractor of the wage rates set forth in this contract and any revisions thereto. If the Department of Labor revises the wage rates, the revised rate as provided by the public body shall apply to this contract and the Contractor will not be allowed additional compensation on account of said revisions. Contractor will comply with the Illinois prevailing wage law, as amended from time to time. No less than the prevailing rate of wages as found by Owner, or the Illinois Department of Labor shall be paid to all laborers, workers and mechanics performing work under the Contract. If the Department of Labor revises the prevailing rate of wages to be paid laborers, workers or mechanics under the 2024 Traffic Signal Maintenance Contract, Owner will notify Contractor and each Subcontractor of the change in the prevailing rate of wages; provided, however, regardless of whether Owner gives such notice, the revised prevailing rate of wages shall apply to the Contract and Contractor shall have the sole responsibility and duty to pay, and ensure that all Subcontractors pay, the revised prevailing rate of wages to each person to whom a revised rate is applicable. Revision of the prevailing wages shall not result in an increase in the Contract sum or other cost to Owner. Contractor shall indemnify, defend and hold Owner harmless from any loss, including but not limited to Owner's attorney’s fees, resulting from Contractor's failure to comply with this prevailing wage clause. All bonds applicable to the Contract shall include a provision as will guarantee the faithful performance of the obligation to pay the prevailing rate of wages. The Contractor and each subcontractor shall make and keep, for a period of not less than 3 years, records of all laborers, mechanics, and other workers employed by them on the project; the records shall include each worker's name, address, telephone number when available, social security number, classification or classifications, the hourly wages paid in each period, the number of hours worked each day, and the starting and ending times of work each day. The Contractor and each subcontractor shall submit monthly, in person, by mail, or electronically a certified payroll to the public body in charge of the project. The certified payroll shall consist of a complete copy of the records. The certified payroll shall be accompanied by a statement signed by the contractor or subcontractor which states that: (i) such records are true and accurate; (ii) the hourly rate paid to each worker is not less than the general prevailing rate of hourly wages required; and (iii) the contractor or subcontractor is aware that filing a certified payroll that he or she knows to be false is a Class B misdemeanor. Upon 2 business days' notice, the contractor and each subcontractor shall make available for inspection the records to the public body in charge of the project, its officers and agents, and to the Director of Labor and his deputies and agents at all reasonable hours at a location within this State. The Contractor and each subcontractor shall permit his/her employees to be interviewed on the job, during working hours, by compliance investigators of the Department or the Department of Labor. 19. COPIES OF DOCUMENTS The number of copies of Contract required to be executed is as follows: Three (3) original counterparts of the Contract documents will be required to be executed. 2024 Traffic Signal Maintenance 20. INDEPENDENT CONTRACTOR: There is no employee/employer relationship between the Contractor and the Village. Contractor is an independent contractor and not the Village’s employee for all purposes, including, but not limited to, the application of the Fair Labors Standards Act minimum wage and overtime payments, Federal Insurance Contribution Act, the Social Security Act, the Federal Unemployment Tax Act, the Worker’s Compensation Act (820 ILCS 305/1, et seq.). The Village will not (i) provide any form of insurance coverage, including but not limited to health, worker’s compensation, professional liability insurance, or other employee benefits, or (ii) deduct any taxes or related items from the monies paid to Contractor. The performance of the services described herein shall not be construed as creating any joint employment relationship between the Contractor and the Village, and the Village is not and will not be liable for any obligations incurred by the Contractor, including but not limited to unpaid minimum wages and/or overtime premiums, nor does there exist an agency relationship or partnership between the Village and the Contractor. 21. ASSIGNMENT Neither the Village nor the Contractor shall assign or transfer any rights or obligations under this Agreement without the prior written consent of the other party, which consent shall not be unreasonably withheld. 22. GOVERNING LAW This Agreement shall be governed by the laws of the State of Illinois as to interpretation, performance and enforcement. The forum for resolving any disputes concerning the parties’ respective performance or failure to perform under this Agreement shall be the Circuit Court for the Eighteenth Judicial Circuit, DuPage County, Illinois. 23. COMPLIANCE WITH LAWS Contractor, in performing the work and fulfilling its obligations under the contract must comply with all applicable provisions of the federal, State, and local laws, regulations, rules, and orders. 24. CONTRACT TERM Contract shall commence on approximately August 1, 2024 – July 31, 2028. This contract will be awarded for a four (4) year term. This Contract is subject to the right of the Village to cancel and terminate the same at any time, with or without cause, by giving not less than thirty (30) day notice to the contractor. 2024 Traffic Signal Maintenance Section D Specifications 1. SCOPE: The service of “Traffic Control and Street Lighting System Maintenance” for Village-Owned Traffic Signals in the Village of Oak Brook. 2. SPECIFICATIONS: Beginning on the following page. 2024 Traffic Signal Maintenance TRAFFIC CONTROL AND STREET LIGHTING SYSTEM MAINTENANCE VILLAGE OF OAK BROOK DESCRIPTION OF WORK: This Contract is for the maintenance of those traffic control signal systems owned and maintained by the Village of Oak Brook and for the repair of the street lighting system. The Contractor shall: 1. Furnish all labor and material to maintain the traffic control signal system in a first class working order and operating condition at all times; 2. Make permanent repairs to damaged equipment; 3. Clean, repair, and overhaul specified traffic signal equipment at stated intervals of time; 4. Shall provide the necessary transportation for workmen, materials and equipment used to execute the terms of the Contract, and; 5. PROVIDE 24-HOUR/365 DAY MAINTENANCE AND REPAIR SERVICE to correct any malfunction of equipment or effect any temporary emergency repairs to missing, defective, damaged or displaced equipment resulting from any cause whatsoever in the shortest possible time. The Contractor shall patrol the traffic signal systems twice a month (approximately the 1st and 15th of each month), for lamp failure and improper or non-operation of equipment. Contractor must record the date and time of each inspection, including repairs, on the log sheet provided in the control cabinet. The Contractor shall furnish and replace all electric lamps which burn out in the systems during the term of the Contract. A monthly report of this patrol shall be submitted to the Village. CONTRACTOR'S QUALIFICATIONS: The Contractor shall have sufficient experience in maintaining the traffic signal and street lighting systems and shall have demonstrated successful work done for other municipalities for a minimum of three years. Contractor shall ensure all employees working in Village equipment are OSHA 30, IMSA II, and CPR certified. Contractor shall complete and furnish a financial statement and experience questionnaire. Contractor shall perform all work in accordance with the latest editions of the Illinois Manual on Traffic Control Devices for Streets and Highways, IDOT Standard Specifications for Road and Bridge Construction, Standard Specifications for Traffic Control Items and all relevant State, County and Municipal Laws. The Contractor shall have sufficient administrative and technical staff to carry out the terms of the Contract. 2024 Traffic Signal Maintenance The Contractor shall have an adequate inventory of the controllers to be used at particular intersections in case of failure or overhauling the controllers. The Contractor shall not rent any equipment such as controllers, high lift vehicles and other equipment, and shall have adequate facilities to use its own equipment at all times. The Contractor shall not be allowed to hire any subcontractor to do any electrical work and shall perform all electrical work with its own force but may be allowed to subcontract the work other than electrical such as concrete and steel work. PROSECUTION OF WORK: The purpose of the Contract is to assure that all components of the systems and installations operate essentially as originally installed or as subsequently modified and for preventative maintenance, to guarantee against and prevent equipment failures due to mechanical, or electrical defects. The proper functioning of the systems and installations is essential to maintain smooth, expeditious, and safe movement of traffic. Consequently, it is imperative that all equipment in the systems and installations be serviceable and in good operating condition at all times so as to ensure maximum working efficiency and prevent unnecessary failures. When equipment failures do occur due to unforeseen events such as knock-downs or any cause whatsoever, TIME IS OF THE ESSENCE in arriving at the scene and taking corrective measures. To insure this continuous and uninterrupted operation of the equipment; SERVICE CALLS AND EMERGENCY CALLS SHALL BE ANSWERED PROMPTLY, AND EXTRAORDINARY EFFORT SHALL BE EXERTED BY THE CONTRACTOR TO RENDER THIS SERVICE. The Contractor shall prosecute the work in the following manner: 1. The Contractor shall at all times maintain a force of qualified personnel sufficient to perform the work required and described herein. The force of qualified workmen shall be sufficient to respond to emergency calls which may be received at any time, and to promptly make temporary and permanent repairs. Immediate action shall be taken to safeguard the public at any time a signal installation becomes partly or fully inoperative from any cause whatsoever. Two signal heads facing each approach shall be considered the minimum acceptable operation pending permanent repairs, unless otherwise authorized by the Village. 2. All component parts of each system shall be maintained at all times to perform the functions for which they were designated unless authorized to the contrary by the Village. 3. The Contractor shall furnish transportation for his employees and equipment used in the performance of this Contract. All vehicles used by the Contractor shall conform with all applicable laws and Village safety code and shall carry such lights and safety appurtenances as may be prescribed by the Village. 2024 Traffic Signal Maintenance Patrol cars, trucks, and supervisory cars operated by the Contractor in connection with the Contract shall be equipped with two-way radio or cellular telephone as a means of expediting and maintaining 24-hour communications with the Contractor's headquarters and field crews. The Contractor shall maintain a dispatcher 24 hours a day, seven days a week. 4. The Contractor shall designate in writing representatives in his organization to whom instructions may be given by the Village. One of these representatives shall be available at all times to the Village for consultation, at no added expense to the Village. The Contractor shall furnish the names, addresses, telephone, pager numbers and cellular numbers of his representative to the Village. 5. Any maintenance operations found unsatisfactory, any equipment found not properly maintained, or any repair or extra work found necessary by the Village shall be reported to the Contractor. Upon receipt of this report, the Contractor shall immediately make the necessary corrections and perform any work necessary to bring the system up to the prescribed standard. The Contractor shall submit a report to the Village indicating that the work covered by the Village's request has been completed, giving the date of completion of the work. 6. Priority and performance of the routine work on the system shall be at the discretion of the Contractor unless otherwise directed by the Village. 7. Immediate response shall be made by the Contractor to service any equipment of any system which may be reported or discovered by the Contractor as inoperative or operating improperly. 8. The Contractor shall act in the best interest of the Village in the selection of material and equipment which has been authorized for purchase by the Village. 9. The Contractor shall submit to the Village an annual Condition Report. This Report shall contain the following information: (1) The general condition of the traffic controllers and other equipment comprising each system or any part thereof; (2) any major breakdowns or individual pieces of equipment due to mechanical or electrical failure; (3) any major repairs to any equipment and the reason for repairs; and (4) a recommendation for any major repairs to equipment that the Contractor deems necessary for proper performance. 10. The Contractor shall erect barricades, signs, cones, flags, and lights as may be required by Section 107.14 of the Standard Specifications for Road and Bridge Construction, to properly protect his workmen and the motoring public when repairs are being performed on or near the roadway. Number, type, color, size and placement of all traffic control devices shall conform to the Illinois Manual On Uniform Traffic Control Devices for Streets and Highways, latest edition. 2024 Traffic Signal Maintenance 11. The Contractor shall promptly report to the Village any unauthorized construction or repair work being done by others upon Village owned equipment being maintained by the Contractor. The Contractor shall also report any construction or repair work in progress, which work may endanger the equipment or the system. 12. The Contractor shall promptly notify the Village of the disablement of any piece of equipment on any system due to an accident or other cause, such as damaged cable, broken parts, or other difficulties, when such pieces of equipment cannot be readily repaired, making it necessary to discontinue operation of all or part of the installation. 13. The Contractor shall make all necessary service calls when requested by the Village to install or supervise the installation by others of additional or auxiliary equipment to any of the Village systems, or whenever necessary to locate cables or utility lines to prevent damage by any proposed construction, at no additional cost to the Village. MATERIAL, LABOR AND EQUIPMENT TO BE FURNISHED BY THE CONTRACTOR: All workmanship, equipment, materials, miscellaneous items and component parts incorporated in the work covered by this contract are to be of the best grade of the respective kinds for the purpose. Where equipment, materials, miscellaneous items or component parts are referred to in the Specifications as "equal to" any particular standard, the Village will decide the question of equality. The Contractor shall furnish to the Village, for its approval, the name of the manufacturer of machinery, mechanical or other equipment which Contractor contemplates incorporating in the work, and when requested by the Village, the capacities and other pertinent information including samples. Machinery, equipment, materials, miscellaneous items and components installed or used without such approval shall be at the risk of subsequent rejection. 1. The Contractor shall furnish all transportation, equipment and material for maintenance at his own expense, except as specified in Extra Work. 2. The Contractor shall furnish all necessary testing instruments for making tests on the systems or equipment at his own expense. 3. All locks shall be kept in proper working order at all times. Whenever it is necessary to change, replace or add new locks to any part of the system for cause whatsoever, the Contractor shall assume cost of such new locks and keys. Whenever a lock or the tumblers are changed, the Contractor shall furnish the Village with keys. 4. The Contractor shall furnish at his own expense, except as specified in Extra Work, a sufficient number of qualified employees who are experienced in the various technical and mechanical fields associated with the specialized equipment at all times to maintain the respective system adequately. 5. The Contractor shall maintain adequate storage and shop repair facilities to perform this Contract, including a reasonable stock of spare parts and equipment. 2024 Traffic Signal Maintenance MATERIAL AND EQUIPMENT FURNISHED BY THE VILLAGE: The Village may supply the Contractor during any time of the Contract period with its own usable parts, materials and equipment from its own stock or the salvage material procured from the removal of existing systems. 1. All parts, materials and equipment furnished to the Contractor shall be transported by him at his sole expense, to his warehouse, shops, or sites, where such materials and equipment are to be stored, repaired or used. Upon receipt of such parts, materials, and equipment, the Contractor shall acknowledge receipt thereof on forms furnished by the Village. 2. The parts, materials, and equipment furnished by the Village and stored by the Contractor shall constitute the Village of Oak Brook Inventory or Parts and Materials as used herein. 3. The Village shall have the right to visit storage facilities and shops at any time for the purpose of examining the inventory of Village-owned parts and equipment. The Contractor shall comply with any instructions given by the Village relating to the care, storage and marking of Village-owned parts and equipment for identification purposes. 4. At the termination of the Contract, the complete stock shall be delivered by the Contractor to the Village at locations designated by the Village with all items replaced or accounted for. The Contractor shall also be solely responsible for any replacements required due to loss, theft, burglary, damage or destruction from any cause whatsoever, of any and all such parts, material and equipment. 5. Nothing herein shall be construed as obligating the Village to furnish any parts, materials or equipment. SIGNALIZED INTERSECTION LOCATIONS: Spring Road and Harger Road Spring Road and Commerce Drive Jorie Blvd. and Forest Gate Jorie Blvd. and Jorie Plaza Jorie Blvd. and Kensington Road York Road and Dover Drive York Road and Clearwater Drive York Road and Wood Glen Lane York Road and Tollway Exit York Road and Harger Rd 16th Street and S-3 (Oakbrook Center Entrance) Jorie Blvd. and Fire Station #94 2024 Traffic Signal Maintenance ROUTINE WORK SPECIFICATIONS: 1. Patrol and inspect each traffic signal installation a minimum of once every two (2) weeks. 2. Maintain signal posts, controller pedestals, and foundations in alignment at all times. 3. Maintain signal posts and controller pedestals tight on foundations. 4. Maintain signal heads and controller cabinets tight on their pedestals and properly adjusted. 5. Maintain detector equipment in proper working order at all times. 6. Check/inspect controllers, relays, and detectors at least once every two (2) weeks to ascertain that they are functioning properly and make necessary repairs, replacements or adjustments. A maintenance sheet shall be maintained inside the cabinet indicating dates of service, service performed and signature of service person. 7. Furnish, install and maintain temporary controller(s) whenever necessary. 8. Maintain the interior of controller cabinets in a neat condition at all times and maintain all inspection plates (handholes) for traffic signals at all times and replace missing ones from any cause whatsoever. 9. Maintain proper timing and dial settings of the controls and detector relays as directed. 10. Maintain proper coordination between interconnected controllers, coordinating units and synchronizers for proper timing and maintain all interconnecting cables. 11. Remove to Contractor's shop to clean, test, lubricate, and overhaul the controllers, relays, special auxiliary control equipment, and time clock once a year or more often as necessary. A record tag shall be attached to each controller on which the date of overhaul or other service work shall be indicated. Equipment shall be returned to the same intersection at which it was originally installed unless otherwise directed by the Village. Solid state traffic control equipment shall be removed to the Contractor's shop once every two years. At that time the equipment will be cleaned and tested for proper timing. A record tag shall be attached t0 each piece of equipment indicating work performed, date work performed and persons performing work. 12. Replace burned out fuses, whether external or internal to specific signal control equipment. 13. If mounted Stop Signs are not attached; place stop signs on each approach to the intersection as a temporary means of regulating traffic whenever repairs at a signalized 2024 Traffic Signal Maintenance intersection require that the controller be disconnected. However, if power is available, the Contractor shall install a flasher, flashing "red" on all approaches to the intersection until a temporary controller can be installed. 14. Respond to all calls within one (1) hour, during normal weather and traffic conditions from authorized parties twenty-four (24) hours a day, including Saturdays, Sundays, and Holidays. Controller failure, lights out, knockdowns, or two (2) red lights out at an intersection are considered emergencies. No trouble found calls are not to be billed as extra work. 15. Provide the Village with the name and telephone number of at least two (2) people who will be available for emergency repair of the traffic signals and keep the Village informed of any changes of same. 16. Detector loops and cable failures that are not caused by deteriorated pavement or deteriorated cable will be repaired under the maintenance contract at no additional charge to the Village. 17. Provide locations for other utilities or contractors as required. 18. Return all damaged, worn out, and obsolete Village owned equipment to the Village, if requested; otherwise, it shall be disposed of by the Contractor at his expense. 20. Traffic Signal controlled intersections may be added to or deleted from this contract at the unit price proposal at the option of the Village. 21. Contractor shall carry all necessary property damage and liability insurance involving the operation of the signals. EXTRA WORK SPECIFICATIONS: (Traffic Signal and Street Lighting) Whenever any major equipment in any system (traffic signal or street lighting) is damaged or has deteriorated as a result of causes other than the negligence of the Contractor or his agents so as to require repairs to or replacement of such equipment, except as hereinafter provided, or whenever the Village of Oak Brook deems it necessary to make changes in existing equipment, the Village shall authorize the Contractor to make the necessary repairs or changes or authorize the repairs by others under the supervision of the Contractor. Such repairs shall be in accordance with these Specifications, except that the Village reserves the right to advertise competitive proposals to effect major repairs or changes on any system. Any extra work shall be done under the direction of the Village and shall conform to the Village's requirements. Authorization of extra work shall be given by the Village in writing. Contractor shall prepare and submit a quote for the work using the labor, equipment and material rates contained within the contract. Claims for extra work which have not been authorized by the Village shall be rejected. 2024 Traffic Signal Maintenance The Contractor shall furnish to the Village itemized statements in triplicate of the cost of all extra work, which shall include a true copy of the payroll and the original receipted bills for the materials used and any freight charges paid on same. Where materials used are not specifically purchased for use on extra work but are taken from the Contractor's stock, the Contractor may submit an affidavit of the quality, price and any freight on such materials in lieu of certified copies of original bills and invoices. This affidavit must be approved by the Village. 1. The Village of Oak Brook reserves the right to furnish any materials or parts for extra work, in which case no charge for items so furnished shall be made by the Contractor. Materials or parts furnished by the Village of Oak Brook may be from the Village's Inventory of Parts and Materials. 2. When the Contractor is authorized to furnish both materials and labor, at the direction of the Village, as expediency, parts may be taken from the Village's Inventory of Parts and Materials. The Contractor shall then either replace the items used or shall give a credit for all materials used for extra work form the inventory showing the entire cost of each item. 3. A non-working foreman shall not be employed on extra work unless there are more than three men employed at any one time, place and job. 4. For portions of extra work performed by a subcontractor, the Contractor shall submit to the Village in writing the name of the subcontractor he intends to utilize and the subcontractor’s cost prior to performance of said work. The Village reserves the right to reject or approve said subcontractor before the work is performed. The Scope of EXTRA WORK for the Traffic Control System Maintenance is as follows: 1. Repair and/or replacement of major equipment including controllers, detectors, posts, mast arm poles and assembly signal heads, pedestrian heads, foundations, handholes and cabinets. 2. Repair and/or replacement of damaged conduit and damaged or grounded wiring extending beyond the post. 3. Replacement of deteriorated wiring beyond the post. 4. Relocation of posts or other fixed equipment. The Contractor shall prepare an "as- built" drawing showing such new locations and furnish same to the Village. 5. Installation of temporary traffic signals. 6. Removal of temporary traffic signals. 2024 Traffic Signal Maintenance The Scope of EXTRA WORK for the Street Lighting System Maintenance is as follows: 1. Repair and/or replacement of structural equipment including brackets, poles, foundations, control cabinet and hand holes. 2. Repair and/or replacement of damaged conduit or shorted wiring extending beyond the pole or service cabinet. 3. Replacement of deteriorated wiring. 4. Relocation of poles and other fixed equipment. 5. Replacement of ballast and lamps. INTERSECTIONS-ADDITIONS/DELETIONS: Whenever the quantity of any item of work given in this Proposal shall be increased or decreased because of new intersections added or eliminated in the system, payment will be made on the basis of the actual work performed, at the unit price stated in the Proposal, except as otherwise provided in the Specifications. The Village shall notify the Contractor in writing when new intersections are to be placed in operation in any of the systems, or when equipment has been inactivated or eliminated, thus increasing or decreasing the quantities listed in the Proposal. In case of a new intersection to be added to this Contract, the Contractor shall make such an inspection as is necessary at the time of activation to ascertain that the equipment is in working order, and henceforth, from that time that the equipment is placed in operation, the Contractor shall assume responsibility for the maintenance and repair of such equipment. The Contractor shall assume responsibility for maintenance and repair, except for work which is determined by the Village or by the Illinois Department of Transportation not to be the responsibility of the Contractor, regardless of the acceptance of the installation by the Illinois Department of Transportation or by the Village; and during the period of operation prior to the time of acceptance by the Illinois Department of Transportation and the Village, shall notify the Village concerning matters pertaining to failure of parts, guarantee periods, knockdowns, stoppage due to faulty construction, etc. at no extra cost to the Village. TIMING AND DIAL SETTINGS FOR TRAFFIC CONTROL SIGNALS AND TIME CLOCKS: The Contractor shall make no changes in the timing and settings for the traffic control signal systems unless authorized to do so by the Village or by Engineers of other public agencies responsible for such settings. Whenever the Village has the occasion to make investigations relative to traffic and finds that conditions warrant the changing in timing or dial settings on the traffic control system, on the time clocks, or any other system which may be on a meter rate, the Village shall have the right to do so and will inform the Contractor of such changes 2024 Traffic Signal Maintenance within a reasonable time. The Contractor shall keep timing and dial settings in accordance with the Village's instructions at all times. The Contractor shall initiate and maintain a written record of all controller dial or time clock settings. Whenever such a setting is changed, as authorized herein, the Contractor shall prepare a record of such changes, in triplicate. One copy will be retrained by the Contractor, one copy shall be kept in the control cabinet, and one copy delivered to the Village. GRANT ASSISTANCE: The Contractor will assist the Village with grants pertaining to upgrading the streetlight and traffic signals. The Contractor will assist with the applications, verification of eligibility, and coordination with other entities. Any photometric engineering will be verified by the Contractor to ensure the upgraded fixture meets current standards. EMERGENCY ELECTRICAL WORK: The Contractor will be on call as needed to respond to electrical emergencies pertaining to the Village’s water system. This work is related to the electrical panels, pumps, and switches that operate the system. The Contractor is responsible to verify they are using proper PPE for the work being requested. ELECTRIC VEHICLE CHARGERS: The Contractor will be responsible for testing the Village’s electrical vehicle charging systems located at multiple Village facilities on a quarterly basis. These facilities are located at 1200 Oak Brook Rd, 800 Oak Brook Rd. and 600 Oak Brook Rd. These tests are to be conducted on a schedule provided by the contractor to the Village. These tests are to ensure the chargers are working properly and to inspect for any damage. The contractor will provide an estimate for repair of the electrical vehicle chargers if there is an issue found during the scheduled test. The Village may request additional testing on a case-by-case basis. LICENSE PLATE READERS: The contractor may be requested to assist with troubleshooting and repair of the Village’s license plate reader system. These requests may come directly from the Police Department with a high urgency. The contractor will need to respond to these requests in a high priority manner. 2024 Traffic Signal Maintenance Section E Special Conditions Not Applicable 2024 Traffic Signal Maintenance Section F Statement of Contractor’s Qualifications All questions must be answered, and the data given must be clear and comprehensive. This statement must be notarized. If necessary, questions may be answered on separate attached sheets. The Proposer may submit any additional information he or she desires. 1. Name of Proposer: 2. Permanent main office address: 3. When organized: 4. If a corporation, where incorporated: 5. How many years have you been engaged in the contracting business under your present firm or trade name: 6. Contracts on hand: (Schedule these, showing amount of each contract and the appropriate anticipated dates of completion) 7. General character of work performed by your company: 8. Have you ever defaulted on a contract: 9. List, on an attached sheet, the more important projects recently completed by your company, stating the approximate cost for each, and the month and year completed. Include a contact person and phone # for each. 10. List your major equipment available for this contract: 11. Experience in work similar in importance to this project: 12. Background and experience of the principal members of your organization, including the officers. 2024 Traffic Signal Maintenance 13. Credit available: 14. Bank reference: 15. Will you, upon request, fill out a detailed financial statement and furnish any other information that may be required by the Village of Oak Brook: 16. The undersigned hereby authorizes and requests any person, firm, or corporation to furnish any information requested by the Village of Oak Brook in verification of the recitals comprising this Statement of Proposer's Qualifications. DATED at _____________, Illinois this ____ day of _________________, 2024. By: Title STATE OF ILLINOIS ) ) SS. COUNTY OF ) ___________________________ being duly sworn deposes and says that he is the ___________ of ____________________________ and that the answers to the foregoing questions and all statements therein contained are true and correct. SUBSCRIBED and sworn to before me this _____ day of _____________________, 2024. Notary Public 2024 Traffic Signal Maintenance Section G References Proposer shall supply the following information listing customers for which the proposer has supplied a similar type of commodities, service, or construction. 1. Company Name: Address: Phone #: Contact: 2. Company Name: Address: Phone #: Contact: 3. Company Name: Address: Phone #: Contact: 4. Company Name: Address: Phone #: Contact: 5. Company Name: Address: Phone #: Contact: 2024 Traffic Signal Maintenance Section H Proposal Certification The undersigned, being first duly sworn an oath, deposes and states that he has the authority to make this certification on behalf of the proposer for the construction, product, commodity, or service briefly described as follows: “Traffic Control and Street Lighting System Maintenance” (A) The undersigned certifies that, pursuant to Chapter 720, Section 5/33E of the Illinois Compiled Statutes, 1993, the proposer is not barred from submitting a proposal on this contract as a result of a conviction for the violation of State of Illinois laws prohibiting proposal-rigging or proposal-rotating. (B) The undersigned states under oath that, pursuant to Chapter 65, Section 5/11-42.1- 1 of the Illinois Compiled Statutes, 1993, the proposer is not delinquent in the payment of any tax administered by the Illinois Department of Revenue. (C) The undersigned certifies that, pursuant to Chapter 775, Section 5/2-105. of the Illinois Compiled Statutes, 1993, the proposer has a written sexual harassment policy in place including the following information: 1. An acknowledgment of the illegality of sexual harassment. 2. The definition of sexual harassment under State law. 3. A description of sexual harassment, utilizing examples. 4. The contractor’s internal complaint process including penalties. 5. The legal recourse, investigative and complaint process available through the Illinois Department of Human Rights and the Human Rights Commission. 6. Directions on how to contact the Department or the Commission. This business firm is: (check one) _____ Corporation _____ Partnership _____ Individual Firm Name: Address: City, State, ZIP: Signature: 2024 Traffic Signal Maintenance Name Printed: Title: Telephone: Date: ATTEST: ___________________________ -SEAL- SUBSCRIBED AND SWORN TO before me this ______ day of _____________, 2024. _____________________________ Notary Public 2024 Traffic Signal Maintenance Section I Contract Traffic Control and Street Lighting System Maintenance (To Be Filled, Signed, and Submitted as a part of Proposal) 1. THIS AGREEMENT, made and concluded this _____ day of ________, 2024 between the Village of Oak Brook, a municipal corporation, acting by and through its President and Board of Trustees, known as VILLAGE, and ________________ his executors, administrators, successors or assigns, known as CONTRACTOR. 2. WITNESSETH: That for and in consideration of the payments and agreements mentioned in the Proposal hereto attached, to be made and performed by the VILLAGE, and according to the terms expressed in the Bond (if applicable) referring to these presents, the CONTRACTOR agrees, at their own proper cost and expense, to do all work, furnish all materials and all labor necessary to complete the work in accordance with the plans and specifications hereinafter described, and in full compliance with all of the terms of this Contract. 3. PERIOD OF CONTRACT: This Contract will be in full force for four (4) years beginning August 1, 2024 – July 31, 2028. This Contract is subject to the right of the VILLAGE to cancel and terminate the same at any time, with or without cause, by giving not less than thirty (30) days notice to the CONTRACTOR. In the event of such cancellation, the CONTRACTOR shall be entitled to receive payment for services and work performed and materials and equipment furnished under the terms of the Contract prior to the effective date of such cancellation but shall not be entitled to receive any damages on account of such cancellation or any further payment whatsoever. 4. And it is also understood and agreed that the entire Request for Proposal Package hereto attached, approved by the VILLAGE of the State of Illinois this _____ day of ________, 2024, are all essential documents of this contract and are a part hereof. 5. IN WITNESS WHEREOF, the said parties have executed these presents on the above-mentioned date. 2024 Traffic Signal Maintenance ATTEST: VILLAGE OF OAK BROOK ____________________________ By____________________________ Netasha Scarpiniti Greg Summers Village Clerk Village President ATTEST: _____________________________ Corporate Name ___________________________ By______________________________ Secretary Contractor Partners doing Business under (If a Co-Partnership) the firm name of _____________________________ _____________________________ _____________________________ ________________________________ Party of the Second Part (If an Individual) _____________________________ Party of the Second Part 2024 Traffic Signal Maintenance SEXUAL HARASSMENT CERTIFICATE (To Be Filled, Signed, and Submitted as a part of Proposal) hereinafter referred to as “Contractor” having submitted a proposal/proposal for to the Village of Oak Brook, DuPage/Cook Counties, Illinois, hereby certifies that said Contractor has a written sexual harassment policy in place in full compliance with 775 ILCS 5/2-105(A)(4) including the following information: 1. An acknowledgment of the illegality of sexual harassment. 2. The definition of sexual harassment under State law. 3. A description of sexual harassment, utilizing examples. 4. The contractor’s internal complaint process including penalties. 5. The legal recourse, investigative and complaint process available through the Illinois Department of Human Rights and the Human Rights Commission. 6. Directions on how to contact the Department of the Commission. 7. An acknowledgment of protection of a complaint against retaliation as provided in Section 6-101 of the Human Rights Act. Each contractor must provide a copy of such written policy to the Illinois Department of Human Rights upon request. By: Authorized Agent of Contractor Subscribed and sworn to before me this _____ day of ____________, 2024 ___________________________________ Notary Public