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HomeMy WebLinkAboutAV Equipment Replacement Project Final AV Equipment Replacement Project Final VILLAGE OF OAK BROOK 1200 Oak Brook Road Oak Brook, IL 60523 (630) 368-5164 REQUEST FOR PROPOSAL Audio-Visual Equipment Replacement Project June 2024 AV Equipment Replacement Project Final TABLE OF CONTENTS Section 1. Request for Proposals ............................................................................................ 1 A. NOTICE ............................................................................................................................... 1 B. GENERAL INFORMATION ....................................................................................................... 2 Section 2. Scope of Services .................................................................................................. 2 Section 3. Proposal .................................................................................................................. 3 A. GENERAL INFORMATION .................................................................................................... 3 B. PROPOSAL SUBMISSION: ...................................................................................................... 4 C. GENERAL TERMS AND CONDITIONS ....................................................................................... 4 Section 4. Review Process .................................................................................................... 11 A. EVALUATION OF PROPOSALS AND SELECTION .................................................................. 11 B. BASIS OF AWARD ........................................................................................................... 12 AV Equipment Replacement Project Final Page 1 Section 1. Request for Proposals A. Notice Posted on Village Website on Wednesday June 12, 2024 The Village of Oak Brook is seeking proposals from qualified vendors for the Audio-Visual Replacement Project in the Samuel E. Dean Board Room of the Butler Government Center. Proposals should be addressed to: Rania Serences Purchasing & Budgeting Coordinator Village of Oak Brook 1200 Oak Brook Road Oak Brook, IL 60523 Questions regarding this RFP should be submitted in writing via email. Please direct all questions to: Rania Serences, Purchasing & Budgeting Coordinator Village of Oak Brook 1200 Oak Brook Road Oak Brook, Illinois 60523 630-368-5164 630-368-5165 (fax) rserences@oak-brook.org The closing date and time for receipt of proposals is Wednesday, July 17, 2024 at 4:00 P.M. prevailing time. Proposals received after the submittal time will be rejected and returned unopened to the sender. The complete proposal package, of which this notice is a part of, is on file for inspection and may be downloaded from the Village’s website at www.oak-brook.org, or picked up at the Butler Government Center, 1200 Oak Brook Road, Oak Brook, Illinois 60523, between the hours of 8:00 A.M. and 4:30 P.M., Monday through Friday. There is no charge for the package. The Village of Oak Brook reserves the right to reject any or all proposals, waive all technicalities, errors, omissions, erasures, alterations, and additions not called for, and to make an award which, in its judgment, is the best and most favorable to the interests of the Village and the public. AV Equipment Replacement Project Final Page 2 B. General Information The Village of Oak Brook is seeking proposals from qualified vendors for the design and installation of a comprehensive audio-visual system in the Samuel E. Dean Board Room of the Butler Government Center located at 1200 Oak Brook Road, Oak Brook, Illinois 60523. The project also consists of removing the current audio-visual system installed unless pieces of that system are used in the new design. The Village is requesting that vendors include a trade-in price for the current system in place. The budgeted amount for this project is $200,000. The Village plans to adhere to the following schedule regarding this RFP: Distribute Request for Proposals June 12, 2024 Deadline for written submission of vendor questions or clarifications June 26, 2024 Village’s response to vendor questions July 10, 2024 Sealed responses due to Rania Serences, Purchasing & Budgeting Coordinator July 17, 2024 Evaluation Period July 17 – 24, 2024 Optional Interviews July 29 – August 2, 2024 Recommendation to Village Board/Final Award September 10, 2024 Agreement Effective Date September 10, 2024 Section 2. Scope of Services 1. Design and Installation: • Conduct a site survey to assess the current audio-visual infrastructure in the Samuel E. Dean Board Room. • Design a comprehensive audio-visual system that includes microphones, cameras, speakers, projector, projector screen, and a control cabinet. • The audio-visual system must be able to stream to third party systems. • The audio-visual system must be able to integrate into online video conferencing. • Install and configure all audio-visual equipment to ensure seamless operation and integration. 2. Training and Documentation: • Provide training to Oak Brook Village staff on operating the newly installed audio- visual system. • Prepare user manuals and technical documentation for future reference. • Documentation will include all usernames, passwords, drawings, manuals, and software backups. All documentation will be the sole ownership of the Village of Oak Brook. AV Equipment Replacement Project Final Page 3 3. Technical Specifications: • High-definition projector with suitable brightness (Minimum 8000 lumens) and 4k resolution for the room size (Laser). The Samuel E. Dean Boardroom is approximately 2730 square feet. • Motorized projector screen with appropriate dimensions (Min 9’X16’). • Audio system with microphones, speakers, and amplification for clear sound during presentations and meetings. 1. Preferred Microphone System: MICROFLEX COMPLETE Wireless Digital Conference System for all stations. • Video/Audio Production System capable of recording and streaming. 1. Preferred System: vMix 4K License using AJA Corvid 88 HD-SDI 8 input/output interface. 2. The vMix computer will meet the minimum specifications for the Ruby reference system provided by vMix. The system should have a minimum of 2 NVME drives of at least 1TB each. 3. System should be configured with a backup of SDI from the cameras and NDI/SRT as the primary delivery method. • HD cameras for video conferencing and recording purposes 1. Preferred Camera: Panasonic AW-UE50 4K/30P Ultra Quiet PTZ Camera • Control cabinet to house AV equipment and facilitate easy access for maintenance. • Integration with existing network infrastructure for remote monitoring and management. Section 3. Proposal A. General Information Three (3) copies of the proposal shall be submitted in a sealed envelope to: Rania Serences Purchasing & Budgeting Coordinator Village of Oak Brook 1200 Oak Brook Road Oak Brook, IL 60523 and clearly marked on the outside of the envelope “Audio-Visual Equipment Replacement Project” on or before 4:00 p.m. Wednesday, July 17, 2024. Proposals received after the submittal time will be rejected and returned unopened to the sender. AV Equipment Replacement Project Final Page 4 The Village of Oak Brook reserves the right to reject any or all proposals, waive all technicalities, errors, omissions, erasures, alterations, and additions not called for, and to make an award which, in its judgment, is the best and most favorable to the interests of the Village and the public. B. Proposal Submission: Interested vendors must submit the following in their sealed proposal: • Company profile and experience in audio-visual system design and installation. • Proposed solution detailing equipment specifications, brands/models, and pricing. • Project timeline including key milestones and deliverables. • References (minimum 3) from past clients for similar audio-visual projects. • Any relevant certifications or partnerships with audio-visual equipment manufacturers. C. General Terms and Conditions 1. PREPARATION AND SUBMISSION OF PROPOSALS: a. The proposal shall be submitted in an opaque sealed envelope on or before the time stated and shall bear the name of the individual, firm, or corporation submitting the Proposal and the Project Name: “Audio-Visual Equipment Replacement Project.” b. Proposers may attach separate sheets to the proposal for the purpose of explanation, exception, alternate proposal and to cover unit prices, if needed. c. Proposers may withdraw their proposal either personally or by written request at any time before the hour set for the proposal opening and may resubmit it. No proposal may be withdrawn or modified after the receipt of proposals except where the award of agreement has been delayed for a period of more than ninety (90) days. d. In submitting this proposal, the proposer further declares that the only person or party interested in the proposal as principals are those named herein, and that the proposal is made without collusion with any other person, firm, or corporation. e. The proposer further agrees to execute all documents within this Proposal Package, obtain a Certificate of Insurance for this work and present all of these documents to the Village within fifteen (15) days after the receipt of the Notice of Award and the Agreement by him. f. By submitting a proposal, the proposer understands and agrees that, if his proposal is accepted, and he fails to enter into an agreement forthwith, he shall be liable to the Village for any damages the Village may thereby suffer. g. The Village reserves the right to accept the proposal that is, in its judgment, the best and most favorable to the interests of the Village and to the public; to reject AV Equipment Replacement Project Final Page 5 the low price proposal; to accept any item of any proposal; to reject any and all proposals; and to waive irregularities and informalities in any proposal submitted or in the RFP process; provided, however, that the waiver of any prior defect or informality shall not be considered a waiver of any future or similar defect or informality. Proposers should not rely upon, or anticipate, such waivers in submitting their proposal. 2. CONDITIONS: a) The Village is exempt from Federal excise tax and the Illinois Retailer's Occupation Tax. This proposal cannot include any amounts of money for these taxes. b) Any contract or agreement resulting from the acceptance of this proposal by the Village shall be on forms either supplied by or approved by the Village's Attorney. The Village reserves the right to reject any agreement that does not conform to the Request For Proposal and any Village requirements for agreements and contracts. c) The Village reserves the right to request clarification of information submitted and request additional information as needed. d) The requirements of this RFP will be included in the agreement with the selected firm. 3. PAYMENT: The Village authorizes the payment of invoices on the second and fourth Tuesday of the month. For consideration on one of these dates, payment request must be received no later than fourteen (14) days prior to the second or fourth Tuesday of the month. 4. INDEMNIFICATION: The Proposer shall protect, indemnify, save, defend and hold forever harmless the Village and/or its officers, officials, employees, volunteers and agents from and against all liabilities, obligations, claims, damages, penalties, causes of action, costs and expenses, including without limitation court costs, insurance deductibles and attorney's fees and expenses, which the Village and/or its officers, officials, employees, volunteers and agents may incur, suffer or sustain, or for which the Village and/or its officers, employees and agents may become obligated by reason for any accident, injury to or death of persons or loss of or damage to property, or civil and/or constitutional infringement of rights (specifically including violations of the Federal Civil Right Statutes), arising indirectly or directly in connection with or under, or as a result of, this or any Agreement by virtue of any act or omission of any of the Proposer's officers, employees, subcontractors, and/or agents, provided that the Proposer shall not be liable for claims, obligations, damages, penalties, causes of action, costs and expenses arising solely by any act or omission of the Village's officers, officials, employees, volunteers and/or agents. The Proposer shall hold the Village harmless for any and all claims for labor, material, apparatus, equipment, fixtures, or machinery furnished to the Proposer for the purpose of performing the work under the agreement; and the payment of all direct and indirect damages to any person, firm, company, or corporation suffered or sustained on account of the performance of such work during the time the agreement is in force. AV Equipment Replacement Project Final Page 6 5. INSURANCE: Certificates of Insurance and Additional Insured Endorsement shall be presented to the Village within fifteen (15) days after the receipt by the proposer of the Notice of Award and the unexecuted contract, it being understood and agreed that the Village will not approve and execute the contract, nor will the proposal guarantee be returned until acceptable insurance certificates are received and approved by the Village. Each proposer performing any work pursuant to a contract with the Village of Oak Brook and each permittee working under a permit as required pursuant to the provisions of Title 1, Chapter 8 of the Code of Ordinances of the Village of Oak Brook (hereinafter referred to as "Insured") shall be required to carry such insurance as specified herein. Such proposer and permittee shall procure and maintain for the duration of the contract or permit insurance against claims for injuries to persons or damages to property, which may arise from or in connection with the performance of the work under the contract or permit, by either the proposer, permittee, or their agents, representatives, employees or subcontractors. A proposer or permittee shall maintain insurance with limits no less than: A. General Liability - $2,000,000 combined single limit per occurrence for bodily injury, personal injury and property damage, provided that when the estimated cost of the work in question does not exceed $5,000, the required limit shall be $500,000; B. Automobile Liability (if applicable) - $1,000,000 combined single limit per accident for bodily injury and property damage; C. Worker's Compensation and Employer's Liability - Worker's Compensation limits as required by the Labor Code of the State of Illinois and Employer's Liability limits of $1,000,000 per accident. Any deductibles or self-insured retention must be declared to and approved by the Village. At the option of the Village, either the insurer shall reduce or eliminate such deductible or self-insured retention as respects the Village, its officers, officials, employees, and volunteers; or the Insured shall procure a bond guaranteeing payment of losses and related investigations, claim administration and defense expenses to the extent of such deductible or self-insured retention. The policies shall contain, or be endorsed to contain, the following provisions: D. General Liability and Automobile Liability Coverage - (1) The Village, its officers, officials, employees, and volunteers are to be covered as additional insureds as respects: liability arising out of activities performed by or on behalf of the Insured; premises owned, occupied, or used by the Insured. The coverage shall contain no special limitations on the scope of protection afforded to the Village, its officers, officials, employees, volunteers, or agents. (2) The Insured's insurance coverage shall be primary insurance as respects the Village, its officers, officials, employees, volunteers, and agents. Any AV Equipment Replacement Project Final Page 7 insurance or self-insurance maintained by the Village, its officers, officials, employees, volunteers, or agents shall be in excess of the Insured's insurance and shall not contribute with it. (3) Any failure to comply with reporting provisions of the policies shall not affect coverage provided to the Village, its officers, officials, employees, volunteers, or agents. (4) The Insured's insurance shall apply separately to each covered party against whom claim is made or suit is brought except with respect to the limits of the insurer's liability. E. Worker's Compensation and Employer's Liability Coverage The policy shall waive all rights of subrogation against the Village, its officers, officials, employees, volunteers, and agents for losses arising from work performed by the insured for the Village. Each insurance policy shall be endorsed to state that coverage shall not be suspended, voided, canceled by either party, reduced in coverage or in limits except after thirty (30) days prior written notice by certified mail has been given to the Village. Each insurance policy shall name the Village, its officers, officials and employees, volunteers, and agents as additional Insureds. Insurance is to be placed with insurers with a Best's rating of no less than A: VII. Each Insured shall furnish the Village with certificates of insurance and with original endorsements effecting coverage required by this provision. The certificate and endorsements for each insurance policy are to be signed by a person authorized by that insurer to bind coverage on its behalf. The certificates and endorsements are to be on forms approved by the Village and shall be subject to approval by the Village Attorney before work commences. The Village reserves the right to require complete, certified copies of all required insurance policies, at any time. Each insured shall include all subcontractors as insureds under its policies or shall furnish separate certificates and endorsements for each subcontractor. All coverages for subcontractors shall be subject to all of the requirements stated herein. 6. WARRANTY: Proposer warrants that all work, equipment, labor, and materials furnished hereunder will conform in all respects to the terms of the Proposal Package, including all specifications and standards, and will be free of defects in materials and workmanship. The Proposer also warrants that the work shall be performed in accordance with the highest standards of professional practice, care, and diligence practiced by recognized firms in performing services of a similar nature in existence at the time of performance. The warranties expressed shall be in addition to any other warranties expressed in this Proposal Package, or expressed or implied by law, which are hereby reserved unto the Village. The Proposer will also forward copies of all applicable manufacturer's warranties for all equipment/commodities supplied by the Proposer as a part of the Contract. AV Equipment Replacement Project Final Page 8 7. GUARANTEE: Proposer (successful proposer) will guarantee his own work for a period of two (2) years against faulty material and/or workmanship. If any defects(s) appear(s) within the two (2) year guarantee period, the proposer will repair any such defect(s) solely at his cost and at no cost to the Village of Oak Brook. The Proposer will also forward copies of all applicable manufacture’s warranties for all equipment/commodities supplied by the Proposer as a part of the Contract. 8. EQUAL OPPORTUNITY: The Proposer will not discriminate against any employee or applicant for employment because of race, color, religion, sex, ancestry, national origin, place of birth, age, or handicap unrelated to bona fide occupational qualifications. 9. EXECUTION OF DOCUMENTS: The Proposer, in signing his Proposal on the whole or on any portion of the work, shall conform to the following requirements: Proposals signed by an individual other than the individual represented in the Proposal documents shall have attached thereto a power of attorney evidencing authority to sign the Proposal in the name of the person for whom it is signed. Proposals which are signed for a partnership shall be signed by all of the partners or by an attorney-in-fact. If signed by an attorney-in-fact, there shall be attached to the Proposal a power of attorney evidencing authority to sign the proposal, executed by the partners. Proposals which are signed for a corporation, shall have the correct corporate name thereof and the signature of the President or other authorized officer of the corporation manually written below the corporate name. If such Proposal is manually signed by an official other than the President of the Corporation, a certified copy of a resolution of the board of directors evidencing the authority of such official to sign the Proposal should be attached to it. Such Proposal shall also bear the attesting signature of the Secretary of the corporation and the impression of the corporate seal. The Agreement shall be deemed as have been awarded when formal notice of award shall have been duly served upon the intended awardee. 10. NON-DISCRIMINATING: The Proposer, its employees, and subcontractors, agrees not to commit unlawful discrimination and agrees to comply with applicable provisions of the Illinois Human Rights Act, the U.S. Civil Rights Act and Section 504 of the Federal Rehabilitation Act, and rules applicable to each. 11. NEGOTIATIONS: The Village reserves the right to negotiate specifications, terms, and conditions which may be necessary or appropriate to the accomplishment of the purpose of the RFP. The Village may require the entire proposal be made an integral part of the resulting agreement. This implies that all responses, supplemental information, and other AV Equipment Replacement Project Final Page 9 submissions provided by the proposer during discussions or negotiations will be held by the Village as contractually binding on the successful proposer. 12. AGREEMENT TERMINATION: The Village reserves the right to cancel all or part of this agreement upon thirty (30) days written notice to the Proposer. 13. INCURRED COSTS: The Village will not be liable in any way for any costs incurred by respondents in replying to this RFP. Proposer agrees to comply with all laws, ordinances, and rules of the Village and the State of Illinois. 14. PROPOSER’S RESPONSIBILITIES: The selected Proposer will be required to assume responsibility for all services offered in this proposal. The Village will consider the selected Proposer to be the sole point of contact with regard to contractual matters, including payment of any and all charges resulting from the agreement. 15. DEFAULT: The agreement may be canceled or annulled by the Village in whole or in part by written notice of default to the Proposer upon nonperformance or violation of agreement terms. An award may be made to another proposer with services similar to those so terminated. Failure of the Proposer to deliver services within the time stipulated in his offer, unless extended in writing by the Owner, shall constitute agreement default. 16. INDEPENDENT CONTRACTOR: There is no employee/employer relationship between the Proposer and the Village. Proposer is an independent contractor and not the Village’s employee for all purposes, including, but not limited to, the application of the Fair Labors Standards Act minimum wage and overtime payments, Federal Insurance Contribution Act, the Social Security Act, the Federal Unemployment Tax Act, the Worker’s Compensation Act (820 ILCS 305/1, et seq.). The VILLAGE will not (i) provide any form of insurance coverage, including but not limited to health, worker’s compensation, professional liability insurance, or other employee benefits, or (ii) deduct any taxes or related items from the monies paid to Proposer. The performance of the services described herein shall not be construed as creating any joint employment relationship between the Proposer and the Village, and the Village is not and will not be liable for any obligations incurred by the Proposer, including but not limited to unpaid minimum wages and/or overtime premiums, nor does there exist an agency relationship or partnership between the Village and the Proposer. 17. INSPECTION/TESTING/REJECTION: The Village shall have the right to inspect all or any part of the Work and to reject all or any part of the Work that is, in the Village’s judgment, defective or damaged or that in any way fails to confirm strictly to the requirements of this proposal, without limiting its other rights or remedies, may require correction or replacement at Proposer's cost, perform or have performed all Work necessary to complete or correct all or any part of the Work that is AV Equipment Replacement Project Final Page 10 defective, damaged, or nonconforming and charge Proposer with any excess cost incurred thereby, or cancel all or any part of any order or this proposal/contract. Work so rejected may be returned or held at Proposer's expense and risk. 18. PREVAILING RATE OF WAGES: All wages paid by the Proposer and each subcontractor shall be in compliance with The Prevailing Wage Act (820 ILCS 130), as amended, except where a prevailing wage violates a federal law, order, or ruling, the rate conforming to the federal law, order, or ruling shall govern. The Proposer shall be responsible for notifying each subcontractor of the wage rates set forth in this contract and any revisions thereto. If the Department of Labor revises the wage rates, the revised rate as provided by the public body shall apply to this contract and the Proposer will not be allowed additional compensation because of said revisions. Proposer will comply with the Illinois prevailing wage law, as amended from time to time. No less than the prevailing rate of wages as found by Owner, or the Illinois Department of Labor shall be paid to all laborers, workers and mechanics performing work under the Contract. If the Department of Labor revises the prevailing rate of wages to be paid laborers, workers or mechanics under the Contract, Owner will notify Proposer and each Subcontractor of the change in the prevailing rate of wages; provided, however, regardless of whether Owner gives such notice, the revised prevailing rate of wages shall apply to the Contract and Proposer shall have the sole responsibility and duty to pay, and ensure that all Subcontractors pay, the revised prevailing rate of wages to each person to whom a revised rate is applicable. Revision of the prevailing wages shall not result in an increase in the Contract sum or other cost to Owner. Proposer shall indemnify, defend, and hold Owner harmless from any loss, including but not limited to Owner's attorney’s fees, resulting from Proposer's failure to comply with this prevailing wage clause. All bonds applicable to the Contract shall include a provision as will guarantee the faithful performance of the obligation to pay the prevailing rate of wages. The Proposer and each subcontractor shall make and keep, for a period of not less than 3 years, records of all laborers, mechanics, and other workers employed by them on the project; the records shall include each worker's name, address, telephone number when available, social security number, classification or classifications, the hourly wages paid in each period, the number of hours worked each day, and the starting and ending times of work each day. The Proposer and each subcontractor shall submit monthly, in person, by mail, or electronically a certified payroll to the public body in charge of the project. The certified payroll shall consist of a complete copy of the records. The certified payroll shall be accompanied by a statement signed by the proposer or subcontractor, which states that: (i) such records are true and accurate; AV Equipment Replacement Project Final Page 11 (ii) the hourly rate paid to each worker is not less than the general prevailing rate of hourly wages required; and (iii) the proposer or subcontractor is aware that filing a certified payroll that he or she knows to be false is a Class B misdemeanor. Upon 2 business days' notice, the proposer and each subcontractor shall make available for inspection the records to the public body in charge of the project, its officers, and agents, and to the Director of Labor and his deputies and agents at all reasonable hours at a location within this State. The Proposer and each subcontractor shall permit his/her employees to be interviewed on the job, during working hours, by compliance investigators of the Department or the Department of 19. PERFORMANCE CLAUSE: In the event the quality of service becomes unacceptable, the Village reserves the right to cancel the contract after giving seven (7) days written notice. 20. GOVERNING LAW: The laws of the State of Illinois as to interpretation, performance and enforcement shall govern this Agreement. The forum for resolving any disputes concerning the parties’ respective performance or failure to perform under this Agreement shall be the Circuit Court for the Eighteenth Judicial Circuit, DuPage County, Illinois. Section 4. Review Process A. Evaluation of Proposals and Selection The proposals received will be evaluated by the Village on the basis of professional qualifications, previous experience on similar projects, key personnel assigned to the project, satisfaction of previous clients on work performed for them, current billing rates of the firm, and the proposal that best meets the needs of the Village. This proposal is not intended to be detailed; it is intended to be an expression of interest in providing services for the project, as well as to provide background information on the firm and its professional qualifications. Firms will be contacted during the evaluation if further information is needed. The Village may choose to interview one or more firms before final selection is made. This Request for Proposal does not commit the Village to award an agreement, to pay any costs incurred in the preparation of a proposal based on this request, or to procure or contract for services. All proposals submitted in response to this Request for Proposal become the property of the Village. The Village reserves the right to accept or reject any or all proposals received as a result of this request, to negotiate with qualified consultants, or to cancel in part or in its entirety the Request for Proposal, if it is in the best interest of the Village to do so. The Village may require the consultant selected to participate in negotiations concerning agreement price or the nature and extent of services to be provided. The results of such negotiations shall be incorporated into the final agreement between the Village and its consultant. AV Equipment Replacement Project Final Page 12 B. Basis of Award Village staff will perform an evaluation of the proposals received. Appropriate finalist(s) may be interviewed by the Village, after which a selection will be made. The Village reserves the right to reject any or all proposals and to waive any informality or technical error and to accept any proposal deemed most favorable to the interests of the Village. The Village will review proposals based on the following criteria: 1. Compliance with RFP. Adherence to all conditions and requirements of the RFP. 2. Understanding of Requested Services. The proposers’ understanding of the engagement, the Village’s objectives, and the nature and scope of the work involved. 3. Services to be Provided. The exact type and nature of the proposers’ proposed services and how they accomplish the objectives of the project. 4. Qualifications of the Proposer. The proposers’ capability in all respects to perform fully all agreement requirements, and the integrity and reliability which will assure good faith performance. This criterion includes: • The experience of the firm and its record on projects of a similar nature. • Personnel to be assigned to the project, their education, qualifications, and experience on similar projects. • The availability of necessary personnel and other resources to successfully complete the project specified herein on a timely basis. 5. Costs. Proposed agreement price. 6. Ability, capacity, and skill to fulfill the agreement as specified. 7. Ability to provide the services promptly, or within the time specified, without delay or interference. 8. Character, integrity, reputation, judgment, experience, and efficiency. 9. Quality of performance on previous agreements. 10. Previous and existing compliance with laws and ordinances relating to the agreement. 11. Sufficiency of financial resources. 12. Quality, availability and adaptability of the commodities, services, or construction, in relation to the Village’s requirements. 13. Ability to provide future maintenance and service under the agreement. 14. Number and scope of conditions attached to the proposal. 15. Record of payments for taxes, licenses, or other monies due to the Village.