Loading...
HomeMy WebLinkAboutMinutes - 10/24/2017 - Committee of the Whole VILLAGE OF OAK BROOK MINUTES Page 1 of 7 REGULAR MEETING OF OCTOBER 24, 2017 MINUTES OF THE OCTOBER 24, 2017 COMMITTEE-OF-THE WHOLE AND REGULAR MEETING OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF OAK BROOK APPROVED AS WRITTEN ON NOVEMBER 14, 2017 1. CALL TO ORDER The Committee-of-the-Whole Meeting of the Village Board of Trustees was called to order by President Gopal Lalmalani in the Samuel E. Dean Board Room of the Butler Government Center at 7:01 pm. The Pledge of Allegiance was given. 2. ROLL CALL Village Clerk Charlotte Pruss called the roll with the following persons PRESENT: President Gopal Lalmalani, Trustees John Baar, Philip Cuevas, Michael Manzo, Moin Saiyed, Edward Tiesenga ABSENT: Trustee Asif Yusuf (arrived at approximately 7:07 p.m.) IN ATTENDANCE: Village Manager Rick Ginex, Finance Director Jason Paprocki, Village Attorney Greg Jones, Public Works Director Doug Patchin, Information Technology Director Jim Fox, Deputy Police Chief Jason Cates, Fire Chief Barry Liss, Head Librarian Jacob Post, Bath & Tennis Club Manager Chris Thompson, Development Services Director Tony Budzikowski, Golf Club Superintendent / Manager Sean Creed, Head Golf Professional Jeff Kawucha 3. PRESIDENT’S OPENING COMMENTS President Lalmalani mentioned the passing of long-time resident, Lars Okmark, and also remarked about the Lions Club’s centenary celebration of services to humanity. He then moved Agenda Item #9 to the beginning of the agenda. A. Carvana, LLC – 720 Enterprise Drive – Planned Development to Construct a 7,700 Square Foot Automotive Sales Establishment for the Sale of Used Cars in an Online Automotive Dealer Format Motion by Trustee Baar, seconded by Trustee Cuevas, to concur with the recommendation from the Planned Development Commission and approve the proposed Carvana planned development at 720 Enterprise Drive subject to the following conditions: 1. Development is to be in substantial conformance with the approved plans including all requested waivers and variations from the Village Code for the Carvana automotive dealership including: A. To permit and allow an automotive sales establishment on the property; B. To permit and allow wall sign(s) to be installed at the center of each building façade; C. To permit and allow an increase in the maximum gross surface area for signage on the property; and D. To permit and allow the maximum permitted height for a company logo to be taller than the height of the lettering of the principal wall sign. VILLAGE OF OAK BROOK MINUTES Page 2 of 7 REGULAR MEETING OF OCTOBER 24, 2017 2. Automobiles are to be unloaded on the interstate side of the property; 3. The landscape plan will be approved by Village Staff prior to the issuance of a building permit; 4. Compliance with all other Village Ordinance requirements at time of building permit application except as specifically varied or waived; and 5. Authorize the Village Attorney to prepare the necessary ordinance for final consideration at the November 14, 2017 Board of Trustees meeting. Vanessa MacDonald provided a PowerPoint presentation regarding Carvana. Resident Bill Lindeman came to the podium and spoke in opposition to Carvana. Lenny Asaro, attorney for Carvana, and Ms. MacDonald responded to questions from the Board. ROLL CALL VOTE: Ayes: 6 – Trustees Baar, Cuevas, Manzo, Saiyed, Tiesenga, Yusuf Nays: 0 – None Abstain: 0 – None Absent: 0 – None Motion carried. President Lalmalani stated that the Board would begin conducting a Committee-of-the-Whole Meeting to discuss the Sports Core, and that the regular Board meeting will follow. 4. RESIDENT/VISITOR COMMENT Comments are listed under the pertinent topics. 5. A. 2017 Polo Season Summary Presentation - James Drury Trustee Baar introduced Daniel O’Leary who provided a PowerPoint presentation recapping the 2017 Polo Season. Some comments were made from the audience and questions were addressed by Mr. O’Leary and Trustee Baar. B. Sports Core Discussion President Lalmalani and Trustee Baar spoke briefly about the Sports Core. Golf Club Superintendent / Manager Creed provided a PowerPoint presentation with information included about replacement of the cart fleet, golf course improvements and the surcharge fund. Head Golf Professional Kawucha provided a PowerPoint presentation regarding golf expenditures and revenues, including food and beverage numbers. He discussed golf course goals, food and beverage goals and marketing. Jason Dews, son of residents, questioned about the reduction in golf rounds and Head Golf Professional Kawucha responded to him. Comments were made by the Board. Resident Don Adler came to the podium and questioned some of the numbers in the report. Resident Al Savino remarked about a tennis dome in the past. Other comments were made from the Board. VILLAGE OF OAK BROOK MINUTES Page 3 of 7 REGULAR MEETING OF OCTOBER 24, 2017 Bath & Tennis Club Manager Thompson provided a broad PowerPoint presentation regarding the Bath and Tennis clubhouse, pool, and café allocations and needed improvements. Jason Dews returned to the podium and remarked about the neglect of the Bath & Tennis facility. Residents Lyn Tietz and Mike Stevens spoke about the tennis program. Residents Melissa Martin and Laura Barber expressed dissatisfaction about the pool management and Ray Cesca discussed general management issues. Bath & Tennis Club Manager Thompson discussed issues that contributed to the problems this summer at the pool, and addressed comments made by residents. Village Manager Ginex talked about a meeting with the pool management company in regard to the lifeguard requirement, adult management, recruitment and corporate support. Comments were made from Board members. President Lalmalani suggested that residents who have expertise might want to be on the Sports Core Long Range Planning Committee to review the issues. Trustee Baar clarified that the Committee is an advisory committee, more for reviewing policy, not micro-managing operations. He added that all Committee members agreed that the Sports Core is an amenity and an investment in both the facility and staff need to be made. President Lalmalani stressed that management is lacking. Other comments were made from Board members regarding issues expressed. Laura Barber returned to the podium with recommendations regarding pool management. Resident Karen Bushy spoke regarding recruiting experienced management people. Melissa Martin returned to the podium and stressed that the aquatics program can be an income producing opportunity. Resident Bill Lindeman expressed dissatisfaction that Committee-of-the-Whole meetings were not scheduled during the summer to discuss the Sports Core, and suggested appointing a new chairman for the Sports Core Long Range Planning Committee. Trustee Baar addressed Mr. Lindeman’s comments. Resident Grace Wilkie spoke about the Bath & Tennis Club and facility management in general. Lyn Tietz returned to the podium and spoke regarding income opportunities in the tennis program. THE REGULAR MEETING COMMENCED AT APPROXIMATELY 10:02 P.M. 6. APPROVAL OF MINUTES A. Special Executive Meeting Minutes of September 26, 2017 Motion by Trustee Cuevas, seconded by Trustee Manzo, to approve the Special Executive Meeting Minutes of September 26, 2017. VOICE VOTE: Motion carried. B. Special Meeting Minutes of October 10, 2017 Motion by Trustee Yusuf, seconded by Trustee Cuevas, to approve the Special Meeting Minutes of October 10, 2017. VOICE VOTE: Motion carried. C. Regular Meeting Minutes of October 10, 2017 Motion by Trustee Tiesenga, seconded by Trustee Manzo, to approve the Regular Meeting Minutes of October 10, 2017. VOICE VOTE: Motion carried. VILLAGE OF OAK BROOK MINUTES Page 4 of 7 REGULAR MEETING OF OCTOBER 24, 2017 7. CONSENT AGENDA All items on the Consent Agenda are considered to be routine in nature and will be enacted in one motion. There will be no separate discussion of these items unless a Board member so requests, in which event, the item will be removed from the Consent Agenda and considered as the first item after approval of the Consent Agenda. A. Accounts Payable for Period Ending October 19, 2017 - $1,933,669.01 Significant Items included in Above: 1) Ancel, Glink, Diamond, Bush, DiCianni & Krafthefer, P.C., - Legal Services – September 2017 - $8,500.00 (FY17 – YTD - $136,500.84) 2) Rathje Woodward, LLC - Legal Services - September 2017 - $3,333.33 (FY17 – YTD - $29,999.97) 3) Clark, Baird, Smith, LLP – Legal Services – September 2017 - $5,203.00 (FY17 – YTD - $14,369.25) TOTAL LEGAL BUDGET FOR 2017 IS $293,100 - TOTAL LEGAL BILLS PAID FOR 2017- YTD - $200,689.06 4) DuPage Convention and Visitors Bureau Quarterly Dues – July 2017 Through September 2017 - $30,311.28 TOTAL DUPAGE CONVENTION & VISITORS BUREAU BUDGET FOR 2017 IS $344,460.00 – TOTAL PAID FOR 2017 – YTD - $194,972.70 5) Haggerty Buick GMC – Fire Vehicle – Yukon XL - $50,804.00 6) Intergovernmental Risk Management Agency (IRMA) – September Deductible - $29,018.89 7) Health Care Services Corporation - Blue Cross Blue Shield PPO – September 2017 - $270,380.22 8) DuPage Water Commission – September 2017 - $566,880.32 9) Christopher Burke Engineering, LTD – Professional Services from August 27, 2017 to September 30, 2017 - $27,398.64 10) Illinois Department of Transportation – 22nd Street Beatification - $391,965.73 11) Illinois Department of Transportation – York Road – MFT Roadway Project - $141,415.98 12) DU-COMM – Fire Department Quarterly Shares Nov. 1, 2017 – Jan 31, 2018 - $42,589.50 13) DU-COMM – Police Department Quarterly Shares Nov. 1, 2017 – Jan. 31, 2018 - $107,748.25 B. Approval of Payroll for Pay Period Ending October 7, 2017 - $749,511.01 C. Community Development Referrals 1) 1200 Oak Brook Road – Amend Special Use Permit – Expand Municipal Offices for Police Department Building Addition D. Ordinances & Resolutions VILLAGE OF OAK BROOK MINUTES Page 5 of 7 REGULAR MEETING OF OCTOBER 24, 2017 1) ORDINANCE 2017-TX-UT-G-1115, An Ordinance Further Amending Ordinance G- 470, Establishing a Utility Tax Within the Village of Oak Brook, Illinois 2) RESOLUTION 2017-PW-V-PG-R-1671, A Resolution Approving The Waiver Of Competitive Bidding And Authorizing The Purchase Of Public Works Vehicles From Currie Motors 3) RESOLUTION 2017-BGC-RNV-R-1672, A Resolution Approving and Authorizing the Award and Execution of a Contract for the Butler Government Center Lower Level Restroom Renovations Project By and Between the Village of Oak Brook and Bee Liner Lean Services 4) ORDINANCE 2017-TELECOM-TWR-S-1512, An Ordinance Approving a Ground Lease for Communication Purposes Between the Village of Oak Brook and Verizon Wireless E. Village of Oak Brook – Monthly Financial Report – September 2017 Motion by Trustee Manzo, seconded by Trustee Tiesenga, to approve the Consent Agenda and authorize the expenditures, with the exception of Items 7.A.12., 7.A.13. and D.1., as presented. ROLL CALL VOTE: Ayes: 6 – Trustees Baar, Cuevas, Manzo, Saiyed, Tiesenga, Yusuf Nays: 0 – None Abstain: 0 – None Absent: 0 – None Motion carried. 8. ITEMS REMOVED FROM THE CONSENT AGENDA 7.A.12) DU-COMM – Fire Department Quarterly Shares Nov. 1, 2017 – Jan 31, 2018 - $42,589.50 7.A.13) DU-COMM – Police Department Quarterly Shares Nov. 1, 2017 – Jan. 31, 2018 - $107,748.25 Motion by Trustee Manzo, seconded by Trustee Tiesenga, to discuss both DuComm items. Fire Chief Liss clarified how these items are budgeted. Motion by Trustee Yusuf, seconded by Trustee Manzo, to approve both DuComm items. ROLL CALL VOTE: Ayes: 6 – Trustees Baar, Cuevas, Manzo, Saiyed, Tiesenga, Yusuf Nays: 0 – None Abstain: 0 – None Absent: 0 – None Motion carried. VILLAGE OF OAK BROOK MINUTES Page 6 of 7 REGULAR MEETING OF OCTOBER 24, 2017 7.D.1) ORDINANCE 2017-TX-UT-G-1115, An Ordinance Further Amending Ordinance G- 470, Establishing a Utility Tax Within the Village of Oak Brook, Illinois Motion by Trustee Manzo, seconded by Trustee Tiesenga, to approve this Ordinance. Finance Director Paprocki addressed tax questions in regard to the ramifications of McDonald’s leaving the Village. Comments were made by the Board. ROLL CALL VOTE: Ayes: 6 – Trustees Baar, Cuevas, Manzo, Saiyed, Tiesenga, Yusuf Nays: 0 – None Abstain: 0 – None Absent: 0 – None Motion carried. 9. BOARD & COMMISSION RECOMMENDATIONS A. Carvana, LLC – 720 Enterprise Drive – Planned Development to Construct a 7,700 Square Foot Automotive Sales Establishment for the Sale of Used Cars in an Online Automotive Dealer Format This item was moved to the beginning of the agenda. 10. INFORMATION & UPDATES A. Village Manager Village Manager Ginex had nothing to report. B. Village Clerk Village Clerk Pruss had nothing to report. C. Trustees Trustee Tiesenga related good comments about Deputy Chief Cates and the Police Department. Trustee Manzo remarked about the Village submitting a bid for Amazon and being one of the Illinois communities chosen as a finalist. Trustee Baar commented on Amazon and thanked all the residents who spoke regarding the Sports Core. Trustee Cuevas urged residents to lock their cars because of a theft he experienced. He also suggested telling landscapers to keep the leaves on the grass and behind the curb. Trustee Saiyed thanked the residents for coming and speaking regarding the Sports Core issues. Trustee Yusuf urged caution driving after school and especially for Halloween. He remarked about Amazon also. He talked briefly about resources and plans to fix issues at the Bath & Tennis Club. VILLAGE OF OAK BROOK MINUTES Page 7 of 7 REGULAR MEETING OF OCTOBER 24, 2017 ATTEST: Charlotte K. Pruss /s/ Charlotte K. Pruss Village Clerk D. Village Attorney Jones had nothing to report. E. Village President Information Technology Director Fox thanked the Board for passing the communication tower ordinance. Deputy Chief Cates responded to the comments about the car and garage thefts. Public Works Director Patchin stressed piling the leaves behind the curb and not mixing with brush. Golf Club Superintendent / Manager Creed stated the tennis door would be fixed. Bath & Tennis Club Manager Thompson discussed the comments made by residents and Board members, and that it will take time to fix long-neglected issues, especially without necessary resources, and all the time spent dealing with the pool management issues. He stated that the Park District has made it very clear that they do not want to be part of the pool management. Finance Director Paprocki mentioned that the budget workshops are coming up. Fire Chief Liss urged against not parking a vehicle over a pile of leaves. He also mentioned that DuComm will be transferring over to a new 9-1-1 system, and added that the previously-approved new fire vehicles have been delivered. 13. ADJOURNMENT Motion by Trustee Yusuf, seconded by Trustee Baar, to adjourn the Regular Meeting of the Board of Trustees at 10:33 p.m. VOICE VOTE: Motion carried.