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HomeMy WebLinkAboutMinutes - 04/08/2025 - Board of TrusteesBoard of Trustees Minutes Page 1 of 13 Regular Meeting of April 8, 2025 MINUTES OF THE APRIL 8, 2025 REGULAR MEETING OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF OAK BROOK APPROVED AS WRITTEN ON MAY 27, 2025 1.CALL TO ORDER The Regular Meeting of the Village Board of Trustees was called to order by President Laurence E. Herman in the Samuel E. Dean Boardroom of the Butler Government Center at 7:00 p.m. The Pledge of Allegiance was recited. 2.ROLL CALL Clerk Netasha Scarpiniti called the roll: PRESENT: Trustees Michael Manzo, Melissa Martin, James Nagle, A. Suresh Reddy, and President Laurence E. Herman VIA ZOOM: Trustees Naveen Jain and Edward Tiesenga ABSENT: None IN ATTENDANCE: Village Manager Greg Summers, Assistant Village Manager Joseph Mitchell, Information Technology Director Tom Gilbert, Police Chief Brian Strockis, Public Works Director Tim O'Malley, Head Librarian Jacob Post, Finance Director Marilyn Fumero, Fire Chief Kevin Fleege, Development Services Director Rebecca Von Drasek, Sports Core Director Art Segura, and Village Attorney Michael Castaldo Jr. 3.PRESIDENT’S OPENING COMMENTS President Herman emphasized the critical role of the Emergency Services and Disaster Agency (ESDA) in supporting communities during times of crisis. He invited Assistant Village Manager Mitchell to introduce the ESDA volunteers and asked Clerk Scarpiniti to administer the oath to the newest group. President Herman thanked the volunteers, underscoring the importance of active community involvement. He then congratulated those recently elected to office. President Herman spoke about the community’s rich diversity and shared that the Community Engagement Committee is preparing for the upcoming International Festival, which will feature live entertainment, cultural exhibits, and a variety of food vendors. Addressing recent allegations of hate speech, President Herman explained that a thorough investigation did not find evidence to support the allegations. He reaffirmed the Village of Oak Brook’s dedication and commitment to fostering an inclusive community where everyone feels welcomed and valued. A.Swearing In for ESDA Members Assistant Village Manager Mitchell introduced the group of ESDA volunteers focusing on their experience, and dedication to the Village of Oak Brook. Clerk Scarpiniti swore in the group of ESDA volunteers. 4.PUBLIC COMMENTS President Herman urged civility during the Public Comments and asked anyone interested in speaking on Item 8.A.10 regarding Bath & Tennis to reserve their comments for that Agenda item. Clerk Scarpiniti stated that two Residents signed up to speak regarding issues surrounding street safety. Ron Paprocki of Tartan Lakes Community in Westmont, introduced himself and thanked the Board for allowing him to express concerns about the safety of 35th Street. He spoke about the two fatal head-on collisions in recent years, the inadequate placement of the "Do Not Pass" signs noting a significant gap between them, and the speeding issues along that stretch of the road. He further shared his ideas on safety enhancements to the area. Board of Trustees Minutes Page 2 of 13 Regular Meeting of April 8, 2025 President Herman requested that Mr. Paprocki provide his contact information to Police Chief Strockis, enabling the Police Department to obtain further details and appropriately follow up on the concerns that were raised. 5.APPROVAL OF MINUTES A.Regular Board of Trustees Meeting Minutes of March 11, 2025 MOTION: To Approve the Regular Board of Trustees Meeting Minutes of March 11, 2025, as Presented Motioned: Trustee Manzo Seconded: Trustee Martin VOICE VOTE: Passed 6.CONSENT AGENDA A.Accounts Payable for Period Ending: March 19, 2025 - $903,236.49 Accounts Payable for Period Ending: April 2, 2025 - $954,864.00 1.LEGAL SERVICES: a) Lamp Law, LLC - Legal Services - February 2025 - $3,333.33 (FY25 YTD - $6,666.66) b) Clark Baird Smith LLP - Legal Services - December 2024 - $1,140.00 (FY24 YTD - $13,390.50) c) Clark Baird Smith LLP - Legal Services - January 2025 - $300 (FY25 YTD - $300) d) Ottosen, DiNolfo, Hasenbalg & Castaldo, Ltd. - Legal Services - February 2025 - $20,377.45 (FY25 YTD - $41,568.05) TOTAL LEGAL BUDGET FOR 2024 IS $342,284.00 TOTAL LEGAL BILLS PAID FOR 2024 - YTD - $353,103.08 TOTAL LEGAL BUDGET FOR 2025 IS $325,287.96 TOTAL LEGAL BILLS PAID FOR 2025 - YTD - $48,764.71 2.Turfwerks - Fairway Mower - $73,750.00 3.Morton Salt - Deicer Salt - $30,299.00 4.DuPage Water Commission - Water Consumption - February 2025 - $342,790.56 5.Morton Salt - Deicer Salt - $23,581.62 6.JK Rentals, Inc. - Taste of Oak Brook Tents Deposit - $21,058.59 7.Enterprise FM Trust - Vehicle Leases - $43,467.61 8.Thomas Engineering Group, LLC - Professional Engineering Services for Oak Brook 2024 Streets Improvement Project - $27,321.00 9.BCBSIL - Health Care Services - March 2025 - $240,761.33 10. BCBSIL - Health Care Services - April 2025 - $240,565.14 11. Intergovernmental Risk Management Agency - February 2025 Deductible - $24,910.24 Board of Trustees Minutes Page 3 of 13 Regular Meeting of April 8, 2025 12. Civiltech Engineering, Inc. - Professional Engineering Services - January 2025 - $23,397.60 13. Chicagoland Pool Management - May 1st Payment on Pool Management Contract - $32,239.00 14. Aqua Illinois Inc. - Water Supplied from Aqua Mains from 2023 to 2024 - $74,371.76 B.Approval of Payroll Paydate: March 20, 2025 - $954,948.08 April 03, 2025 - $988,902.90 C.Village of Oak Brook – Monthly Financial Reports - February 2025 D.Development Services Referrals 1.3500 Madison Street - Final Plat of Consolidation MOTION: Motion to Approve the Consent Agenda and Authorize the expenditures as Presented Motioned: Trustee Martin Seconded: Trustee Manzo ROLL CALL VOTE: Ayes: 6 Trustees Jain, Manzo, Martin, Nagle, Reddy, Tiesenga Nays: 0 None Abstain: 0 None Absent: 0 None Motion Passed 7.ITEMS REMOVED FROM CONSENT AGENDA 8.ACTIVE BUSINESS A.Ordinances & Resolutions 1. Resolution R-2287, A Resolution Authorizing and Approving the Execution of a Purchase Order To Insight Public Sector, Inc. for the Purchase of Cradlepoint Mobile Routers With 3-Year Netcloud Essentials For Cloud Management and External Antenna Information Technology Director Gilbert explained that the Fire Department has been experiencing operational issues as a result of outdated modems previously used by the Police Department and are no longer compatible with the 5G technology available today. MOTION: To Approve Resolution R-2287 as Presented Motioned: Trustee Martin Seconded: Trustee Manzo ROLL CALL VOTE: Ayes: 6 Trustees Jain, Manzo, Martin, Nagle, Reddy, Tiesenga Nays: 0 None Abstain: 0 None Absent: 0 None Motion Passed 2.Resolution R-2290, A Resolution Authorizing the Award of Contract to the Lowest Responsible Bidder, Cerniglia Co., of Melrose Park, IL, for the Woodside and Forest Glen Watermain Improvement Project Board of Trustees Minutes Page 4 of 13 Regular Meeting of April 8, 2025 Public Works Director O'Malley presented the item, adding information regarding the bids received and staff recommendations. MOTION: To Approve Resolution R-2290 as Presented Motioned: Trustee Martin Seconded: Trustee Reddy ROLL CALL VOTE: Ayes: 6 Trustees Jain, Manzo, Martin, Nagle, Reddy, Tiesenga Nays: 0 None Abstain: 0 None Absent: 0 None Motion Passed 3.Resolution R-2291, A Resolution Awarding a Professional Engineering Services Agreement for the Village’s Jorie Boulevard Over Ginger Creek Culvert Rehabilitation to BLA, Inc., Itasca, Illinois Public Works Director O'Malley presented reasons for the low number of bidders and suggested the possibility of postponing the project for further evaluation of the contract and to secure more bidders. He stated that most consultants plan their construction projects far in advance and there are only a few from the approved list that could handle the kind of specialized work needed to complete this project. A short discussion took place regarding the sensitivity of the timeline for the project, lack of grant funding, and the culvert inspection report. MOTION: To Approve Resolution R-2291 as Presented Motioned: Trustee Martin Seconded: Trustee Reddy ROLL CALL VOTE: Ayes: 6 Trustees Jain, Manzo, Martin, Nagle, Reddy, Tiesenga Nays: 0 None Abstain: 0 None Absent: 0 None Motion Passed 4.Resolution R-2292, A Resolution Awarding a Professional Engineering Services Agreement for the Heating, Ventilation, and Air Conditioning (HVAC) System Replacement AC5, AC6, AC7 and AC8 at the Butler Government Center and Oak Brook Police Department, to Kluber Architects and Engineers, Aurora, Illinois Public Works Director O'Malley explained that the HVAC Units are between five and seven years past their life expectancy and that there is a grant from the Department of Economic Opportunity to support this project. He spoke about the requested engineering proposals from the pre-qualified consultants resulting in only one reply and addressed obsolete units that require scavenging for parts throughout the country to keep them working. Trustee Jain inquired about capital improvements needed throughout the Butler Government Center building. Village Manager Summers addressed the inquiry by acknowledging the completion of facility Board of Trustees Minutes Page 5 of 13 Regular Meeting of April 8, 2025 walkthroughs and identifying significant issues with the building. He spoke about significant challenges such as structural movement, leaking roof replacement and the frequency of mechanical failures within the units and the wait times associated with parts sourced out of the country for the repairs. Village Manager Summers noted that the new units are lighter than the existing ones, in turn taking off some of the weight of the structural issues currently burdening the building. Trustee Martin commended the Public Works Department for discovering the grant and thanked Village Manager Summers for addressing her concerns regarding the weight of the replacement units as they relate to the structural integrity of the building. MOTION: To Approve Resolution R-2292 as Presented Motioned: Trustee Martin Seconded: Trustee Reddy ROLL CALL VOTE: Ayes: 6 Trustees Jain, Manzo, Martin, Nagle, Reddy, Tiesenga Nays: 0 None Abstain: 0 None Absent: 0 None Motion Passed 5.Resolution R-2293, A Resolution Authorizing and Approving the Execution of a Purchase Order for One 2025 Ford Explorer to Currie Motors of Frankfort, IL Public Works Director O'Malley explained that the Village currently leases vehicles from Enterprise Fleet Management and that the entire lease program is being reevaluated due to vehicle depreciation. He mentioned the reevaluation of the available purchase options and declared that it is in the best interest of the Village to purchase the vehicle rather than to lease them and that by acquiring the vehicle, its useful life can potentially be extended. Public Works Director O'Malley said that all future vehicle needs will be evaluated on a case-by-case basis when choosing to lease or purchase them. President Herman mentioned past discussions associated with the vehicle lease and purchase options, concluding that the Board's decision at that time was to lease all vehicles. He agreed with the Village's transition to approach each vehicle replacement on a case-by-case basis. Trustee Martin commended the Public Works Department for doing a great job on the analysis of leasing versus buying and further elaborated on the comparison of both in this scenario. MOTION: To Approve Resolution R-2293 as Presented Motioned: Trustee Reddy Seconded: Trustee Martin ROLL CALL VOTE: Ayes: 6 Trustees Jain, Manzo, Martin, Nagle, Reddy, Tiesenga Nays: 0 None Abstain: 0 None Absent: 0 None Motion Passed 6.Resolution R-2294, A Resolution Approving the Award of Contract for the Sports Core Property Capital Improvements Project to Schroeder Asphalt Services, Huntley, Illinois Board of Trustees Minutes Page 6 of 13 Regular Meeting of April 8, 2025 Public Works Director O'Malley provided an update on the 2025 Sports Core Property Improvements Project, including the website posting of the bid solicitation, the number of bids received, and staff recommendations. He noted anticipated additional construction costs, while affirming the project is expected to remain within budget. President Herman explained that this project coincides with the concrete pouring of the driving pads and confirmed that the project came in under budget. MOTION: To Approve Resolution R-2294 as Presented Motioned: Trustee Reddy Seconded: Trustee Martin ROLL CALL VOTE: Ayes: 6 Trustees Jain, Manzo, Martin, Nagle, Reddy, Tiesenga Nays: 0 None Abstain: 0 None Absent: 0 None Motion Passed 7.Resolution R-2295, A Resolution Approving an Intergovernmental Agreement Between the County of DuPage, Illinois and the Village of Oak Brook for Storm Water System Improvements Village Manager Summers stated that due to the improvements being made at the Sports Core, there is a need for additional stormwater detention similar to ones required for private developments. The incurred costs associated with the modification may potentially be offset by the DuPage County Grant Program. MOTION: To Approve Resolution R-2295 as Presented Motioned: Trustee Reddy Seconded: Trustee Martin ROLL CALL VOTE: Ayes: 6 Trustees Jain, Manzo, Martin, Nagle, Reddy, Tiesenga Nays: 0 None Abstain: 0 None Absent: 0 None Motion Passed 8.Ordinance S-1725, An Ordinance Authorizing Amendments and Transfers Among Budget Line Items the Village of Oak Brook, Illinois Finance Director Fumero stated that the presented budget amendment is a final one among the line items for the fiscal year 2024. She noted the increase in year-end revenues including a five-year installment contract for the Village's government-wide financial statements and the TIF reimbursement due to the 2023 TIF closure. MOTION: To Approve Ordinance S-1725 as Presented Motioned: Trustee Reddy Seconded: Trustee Martin Board of Trustees Minutes Page 7 of 13 Regular Meeting of April 8, 2025 ROLL CALL VOTE: Ayes: 6 Trustees Jain, Manzo, Martin, Nagle, Reddy, Tiesenga Nays: 0 None Abstain: 0 None Absent: 0 None Motion Passed 9.Ordinance S-1726, An Ordinance Authorizing Amendments and Transfers Among Budget Line Items the Village of Oak Brook, Illinois Finance Director Fumero explained that the presented Ordinance clarifies line-item transfers to increase funds in the General Fund by utilizing the reserves for the purpose of land acquisition. MOTION: To Approve Ordinance S-1726 as Presented Motioned: Trustee Reddy Seconded: Trustee Martin ROLL CALL VOTE: Ayes: 6 Trustees Jain, Manzo, Martin, Nagle, Reddy, Tiesenga Nays: 0 None Abstain: 0 None Absent: 0 None Motion Passed 10.Ordinance S-1724, An Ordinance Approving and Authorizing the Execution of the First Addendum to the License Agreement By and Between the Village of Oak Brook and Chic Chef Catering, Inc. President Herman introduced Ordinance S-1724, saying it would not be voted on tonight but discussed instead so the Public and the Board could provide feedback. He addressed the rumors and emphasized the Village's stance on running a transparent and open government with a Public forum to adequately parse an issue so that the elected Board can take action on it through a vote. He explained that the operator of the Village's banquet facility engaged staff on an intriguing proposal presented to the Board informally in September 2024 and in compliance with the Open Meeting Act guidelines. The proposal received overwhelming feedback from individual Board members as having a lot of merit, but the scope of the project and financial obligations to the Village were too large and not acceptable. The proposed project presented at tonight's meeting is the result of many months of work by Chic Chef and the Village staff in addressing concerns brought up by the Village Officials during the informal discussions that took place last year. Some of the concerns included were to scale down the proposal by half of the originally proposed project and for the project to be 100% privately funded. President Herman emphasized that no Board member had seen the presented proposal until Thursday before the Agenda Meeting, when the Agenda and Agenda Packet were released to the Public. He stated that, like many members of the Public present tonight, he also had questions and concerns, especially around ensuring that the Village is well protected. President Herman provided the historical context behind the land and the building, which was sold to the Village in 1977 by Paul Butler. He further covered topics such as modifications since inception, financial sustainability, improved finances, operational profitability, capital improvement needs, resident vs. non-resident fees, club utilization, demographic changes resulting in a decline in club utilization, and the results of the 2022 referendum subsequently leading the Village to cease operations of the banquet facility internally and go out to bid. President Herman expressed his thoughts and opinions regarding options to fund a capital improvement project of such a grand scale and invited Village Manager Board of Trustees Minutes Page 8 of 13 Regular Meeting of April 8, 2025 Summers to provide an overview of the presentation, after which he would open the forum for public comments. Village Manager Summers began with a historical overview of the Sports Core, outlining the initial concept and progressing to the modified proposal and future possibilities. Village Manager Summer's Presentation: •Referenced the Village ’s first approved Ordinance and the original Agreement involving the Butler family’s active role in managing banquet operations. • Highlighted that the Agreement permitted use of club facilities by both members and non- members. •Noted that the purchaser was authorized to operate and maintain the Sports Core facilities and existing banquet operations. •Cited a specific clause from the Agreement: “Persons renting the clubhouse facility for a catered meal or private party with catered food shall use a caterer who has been approved by the club manager.” •Presented a 1978 aerial photo of the facility and discussed key features from a year after acquisition. •Reviewed historical renovation data in detail. • Explained the Village’s selection process for Chic Chef as the banquet operator. • Outlined the estimated renovation costs required to sustain the facility. The following members of the public spoke: Clarendon Hill Resident Jenna McMahon stated that she grew up in Oak Brook, utilized the facilities as a child, and is a current member of the Bath & Tennis Club. She expressed her gratitude towards the provisions put in place by Paul Butler to maintain the land's integrity and protect the community. Clarendon Hills resident McMahon also voiced her interpretation of the provisions and divulged her strong opinions against the implementation of a large banquet hall facility in this space. Jacqueline Petrovic stated she agreed with comments made by Ms. McMahon. Resident Ray Cesca spoke about his past and experiences in the food industry, possible risks associated with the catering business, and the significance of keeping the Village's reputation as one that prides itself on the safety of the residents and the community as a whole. He asked that the presented Ordinance be tabled, and an alternative option C be analyzed using resident suggestions. Resident Karen Bushy said that, as Paul Butler's dear friend, she had the privilege of having a front-row seat to discussions that led to the acquisition of the property by the Village of the Oak Brook Sports Core. She disclosed information behind Paul Butler's reasons for selling the real estate and divulged her opinions regarding the presented proposal and what, in her opinion, Mr. Butler would have thought of it. She quoted Mr. Butler saying, "There will always be change, but your job is to see to it that you manage that change for the benefit of the people of the village of Oak Brook, and sometimes it takes a lot of courage." Resident Anne Huber read a few lines from the deed while expressing her interpretations behind their meaning. She stated that she is in agreement with the previous speaker's comments and that the area needs to be kept and maintained consistent with the deed and compliant with the law. Board of Trustees Minutes Page 9 of 13 Regular Meeting of April 8, 2025 Resident Natalie Cappetta stated that she agreed with the previously made points and asked about the funds spent on drafting the Ordinance by the Village Attorney and expressed her opinions on descriptions of items listed on the Agenda. She spoke about the discussions that took place during the election season regarding transparency and provided suggestions for improvements. Moreover, she questioned the reserve fund allocation and the Chic Chef's motives and reliability. Resident Tony DiCanio suggested an addition of an addendum to Plan A or making the Bath & Tennis Club a semi-private Country Club as Plan B and using the profits to make the capital improvements needed for this facility and to manage the day-to-day operations. Resident Christy Dolan disclosed that she is a Sports Core Committee member, invited everyone to join the meetings, and asked that no additional asphalt be poured in the Bath & Tennis area until the Sports Core Advisory Committee has a chance to discuss and decide how to handle the need for additional parking in the area. Resident Michael Scheid questioned having partnerships that would be able to maximize profits while the Village assumes risks associated with having events next to a pond. He made suggestions to move the pool as option C. Resident Elaine Zannis, a former Trustee, expressed her opinions regarding the expansion of communication between the Village and Residents, especially regarding controversial topics residents are passionate about, along with additional transparency. Resident Jim DePhillips shared his opinions on Bath & Tennis Club operations, spoke about his time as a member of the Long-Term Strategic Planning Committee and discussed the analysis completed by that Committee in 2019. He further spoke about the competition of the Village-owned banquet facility with the major hotels in the Village and suggested that the building be improved and repurposed to benefit the pool and tennis operations. He urged the Board to step back and review the pros and cons of a project of this magnitude. President Herman thanked the audience for their comments and suggestions, stating that they had been heard loud and clear. He also made the following observations with respect to some of the comments made: the intentions of Paul Butler, read the first sentence of the deed, and explained the "present state" of the facilities at the time the land was acquired. He spoke about the challenges faced by the Board surrounding the banquet facility, the pool and tennis operations, and the cost of funding and preservation of these facilities primarily used by non-residents. President Herman articulated that the topic is not a new one, simply one that hasn't been addressed for a long time. He thanked the speakers for a good discussion and asked the Board for their comments and questions, beginning with Trustee Martin, who is an active member of the Bath & Tennis Club. Trustee Martin expressed her gratitude to the members of the Public in attendance for lending their perspectives and sharing pieces of history that not many have been privy to with Paul Butler. She also spoke about being an active member of the Bath & Tennis Club who uses the facilities on a regular basis and noted that not many of the people in the audience are ones she could recognize as using the pool or the Pool Café. She stated that the facility is an important part of the community and the central space where everyone can get together regularly. She went on to provide her opinions regarding the proposed renovations to the facilities and the associated costs associated. Trustee Martin spoke about her time on the Board and the fact that, without breaking any provisions of the Open Meetings Act , various proposed ideas come for the Board's review regularly. However, most never make it back to the Board Meeting for discussion or vote, and while the same happened with the proposal discussed here, it was never meant to blindside anyone, and it was distributed to everyone, including the Board, on Thursday when the Agenda and Agenda Packet were posted on the Village website. She also stated that, like the Golf Café, Tennis, or Soccer, the banquet facility is also operated by a third party. She added her thoughts on the current proposal and asked for ideas on what to do with the space, as this conceptual Board of Trustees Minutes Page 10 of 13 Regular Meeting of April 8, 2025 proposal was the best option received. She addressed the accusations of lack of transparency and communication by imploring the residents to attend the Sports Core Meetings and engage with the Board through all the available avenues and channels and the comments regarding the use of the tennis courts, stating that the Village recently hired a new Tennis Pro. She spoke about the fact that for years she has been pushing for public engagement in summer camps for golf, tennis, soccer, and pool with not enough interest to make them profitable or sustainable. Trustee Martin asked everyone to get engaged with the Village Board and take part in various meetings to stay informed and assist the Board with making final decisions with the engagement of the community. President Herman thanked Trustee Martin for her thoughtful comments and added that the Village is working on increasing programming that is suited for younger generations. Trustee Tiesenga spoke about the reserve fund, stating that since being elected in 2015, he's been encouraging and demanding that the Village gets reserve studies for the public safety pensions, buildings maintained by the Village, the roads, and anything else that may be needed, including the Sports Core. He added that being armed with such analysis allows the Village to make informed decisions without the need for loans or tax hikes. Trustee Tiesenga also stated that he asked the Village Manager and the Village Attorney to prepare an opinion about the deed in which Paul Butler encoded the DNA of the Sports Core and the constraints that the deed places on the Village. Trustee Jain expressed his discontent with the way that the Ordinance had been presented and encouraged the President and Village Manager to investigate the transparency and efficiency of disseminating information to the public prior to meetings. He also asked for additional data on estimated profit projections from Sports Core ten to twenty years down the line so that different plans can be discussed, and everyone could be armed with proper information. He then talked about his inability to participate in a Sports Core Advisory Meeting due to the possibility of violating the Open Meetings Act. President Herman stated that until the Board is instructed to act otherwise, it is mandatory that the provisions in the Open Meetings Act are followed throughout the Village during all the meetings. He also reminded everyone that anyone can contact the Attorney General on this topic and come up with alternative solutions on how to conduct the type of meeting where more than two Trustees wish to engage and discuss. Trustee Reddy voiced his thoughts and opinions on the location and the remote atmosphere that the banquet facility currently provides and shared his approach toward the topic. He suggested that the proposal of making the area a semi-private country club fully owned by the Village is not a bad one and should be taken into consideration if that is what the residents desire, as the resident voices are guiding the Board's decisions. Trustee Nagle began his comments by commending Village Manager Summers and the President for their hard work and dedication to the Village, doing more for this community than any other one in the County. He shared his surprise with the applicant's absence to answer and address questions from the Board and audience. He spoke about his family of lawyers and the advice he was given after he graduated from law school, stating that the deed as written is very clear in expressing Paul Butler's intentions along with the included exceptions, citing federal laws surrounding the topic of a public purpose facility owned, operated, or funded by governmental entities or nonprofit organizations. Trustee Nagle also expressed his discontent with the way the item was presented and made legal arguments as to why a project of this magnitude would not be allowed under the current deed by comparing two neighboring communities where similar projects were allowed to go through by well-intentioned Board members. Lastly, Trustee Nagle urged the Board to heed the advice of the Attorney Residents in the audience. President Herman divulged his opinions regarding Trustee Nagle's comments, referring to the fact the Village Attorney is also present, and a lot of analysis and discussions took place over the deed with the conclusion that it remains unclear whether a project of this magnitude to include a banquet facility would Board of Trustees Minutes Page 11 of 13 Regular Meeting of April 8, 2025 be permissible. He argued that having the applicant attempt to move forward with the project and the investment does not make sense while the possibility of the project being completely shut down remains due to the results of a survey, an analysis, or a choice to preserve the facility as a jewel of the Village. He urged everyone to focus on a realistic view of what the needs and wants are for the land and if there is a desire to keep the facility and whether there is persistence in doing so, considering legal and financial aspects of the same. Trustee Manzo thanked everyone for taking the time out of their busy schedules to come out and have a discussion regarding possible next steps the Board should take regarding the Sports Core, specifically the banquet facility. He spoke about the comments regarding the profitability and loss margins over the last few years through Sports Core and the costs associated with the attempts to preserve the Bath & Tennis Club. He also addressed the misinformation regarding catering services provided at the banquet facility, explaining that the previous catering agreement did not bring in profit and allowed the catering company to compete with the local hotels and get subsidized by the Village at the same time. He stressed the fact that the Bath & Tennis Club is finally a self-sustainable operation. He also clarified the comment regarding reserves by saying that the Village has a healthy reserve fund. However, the results of the referendum showed a clear discontent with the idea of using the reserve funds for the repairs. Trustee Manzo touched on concerns regarding possibilities of mid-construction issues and liens against the property should something go wrong and expressed his strong stance on being against part of the Board that makes the choice to knock down the building. He also commended the staff for handling this project with the most transparency he had seen in his time as a Village Trustee. President Herman recounted the comment made by Trustee Manzo regarding not wanting to be on the Board that closes the Bath & Tennis Club and pointed out the paradox this Board faces when it comes to the future of Sports Core. He elaborated by saying that the Board has heard the same monumental challenges for decades without any viable solutions ever presented. He spoke about the poor conditions of all the Bath & Tennis Club facilities and the need for the community to come together and explore ways to preserve the Sports Core and have the ability to repair and maintain the facilities at the same time for future generations. MOTION: To Table Ordinance S-1724 for Discussion only Motioned: Trustee Manzo Seconded: Trustee Martin MOTION: To Refer Ordinance S-1724 for Further Discussion to the Sports Core Advisory Committee to lead a Village wide discussion about the viability and desirability of continuing the B & T Club Motioned: Trustee Manzo Seconded: Trustee Martin ROLL CALL VOTE: Ayes: 6 Trustees Jain, Manzo, Martin, Nagle, Reddy, Tiesenga Nays: 0 None Abstain: 0 None Absent: 0 None Motion Passed Trustee Nagle asked to amend the motion to refer the item to the Plan Commission and the Hotel Convention and Visitors Committee as well. President Herman deferred Trustee Nagle's request to Village Attorney Castaldo, who explained that the point of order is to vote on the motion to defer the item to the Sports Core Committee as it is the motion on the table, and only after that vote could another motion be entertained. Village Attorney Castaldo also Board of Trustees Minutes Page 12 of 13 Regular Meeting of April 8, 2025 explained that there is no true need for the item to go to and be discussed by any other committee at this time due to lack of subject matter, considering the presented Agenda Item has no real substance, no architectural plans, and no plans for development or zoning at this time, and the plans described throughout the course of this meeting are purely conceptual. Village Manager Summers confirmed that the presentation involved conceptual plans only and that there is no construction project that is anywhere near ready to go in front of the Planning & Zoning Committee and that there are no zoning requirements to be met at Sports Core Property. Development Services Director Von Drasek chimed in, explaining that the Sports Core is handled in an entirely different section of the Village Code and that the planned development is only an overlay district for commercial areas. She added that although the history of the Sports Core does include an approval for special use, that special use has been approved in the past, allowing recreational facilities within the CR district. She further explained that this property is in the conservation recreation district and that the only other parcels in the village that have that particular use are the park district properties and the Sam Dean Conservation. President Herman clarified that the approved motion was to refer the item to the Sports Core Committee for further analysis and discussion. Further discussion took place regarding the clarification of the petitioner's absence to address questions or concerns, the petitioner's choice to withdraw at the last minute, the possibility of advancing the conversation for the purpose of determining the next steps in a choice to move forward or cease operations of the facility, and the cost associated with drafting the presented Ordinance, the possibility of reviving the proposal, and the unresolved deed issues. 9.BOARD UPDATES President Herman stated that he would be more than happy to speak after the meeting to engage in further discussions for anyone that is interested and reminded everyone that he can also be reached by phone or email. He then moved on to Trustee comments, beginning with Trustee Manzo. Trustee Manzo announced that the Illinois motorists received another victory today when the Appellate Court division upheld IDOT's removal of the red-light camera on Route 83 and 22nd Street. He explained that the only way a red-light camera would be allowed at that intersection is if the case went up to the Supreme Court and it chose to overturn the Appellate Court's decision. Trustee Martin invited everyone to the Community Engagement Committee Pancake Breakfast at Fire Station #94 on May 4th wearing Star Wars attire and urged everyone to join those meetings as well. She also invited everyone to the International Festival in the spirit of squashing any negativity and divisiveness and to attempt to educate our community about all the different backgrounds represented in the Village. She also spoke about the newly installed GPS systems on the golf carts and reminded residents that they need to be reserved a full day in advance. Trustee Martin reminded everyone that the Bath & Tennis Club memberships are still available and encouraged anyone interested in the audience to become members. She stated that she is willing to engage with the residents about the Village any time. Trustee Jain congratulated all the candidates who won the recent elections and thanked all the volunteers who helped in various ways with the elections. He expressed his appreciation for the Village Administration, staff, and leadership for all their hard work and shared his thoughts on the discussion that took place during this meeting while encouraging even more transparency in the future. Trustee Reddy expressed his gratitude towards those who voted for him and thanked all the candidates for their willingness to provide their time and energy, especially during the elections. He encouraged unity and collaboration moving forward so that the divide caused by the elections could be bridged by celebrating diversity and inclusiveness throughout the community. He also thanked residents for coming out and voicing their opinions regarding the cherished asset of the Village. Board of Trustees Minutes Page 13 of 13 Regular Meeting of April 8, 2025 10.ADJOURN TO CLOSED SESSION MOTION: To Adjourn the Regular Board of Trustees Meeting to Closed Session at 9:50 p.m. Motioned: Trustee Nagle Seconded: Trustee Martin ROLL CALL VOTE: Ayes: 6 Trustees Jain, Manzo, Martin, Nagle, Reddy, Tiesenga Nays: 0 None Abstain: 0 None Absent: 0 None Motion Passed President Herman stated that no additional business will be conducted after the adjournment of the Closed Session, so the Regular Board of Trustees Meeting will be Adjourned from the Upper-Level Conference Room after the Closed Session has adjourned. He apologized for neglecting to realize that there was a Closed Session and said that he is willing to stay after for anyone interested in continuing conversations regarding the Bath & Tennis Club. 11.ADJOURNMENT MOTION: To Adjourn the Regular Board of Trustees Meeting at 10:21 P.M. Motioned: Trustee Martin Seconded: Trustee Reddy ROLL CALL VOTE: Ayes: 6 Trustees Jain, Manzo, Martin, Nagle, Reddy, Tiesenga Nays: 0 None Abstain: 0 None Absent: 0 None Motion Passed ATTEST: Netasha Scarpiniti Village Clerk /s/ Netasha Scarpiniti