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HomeMy WebLinkAboutMinutes - 04/22/2025 - Board of TrusteesBoard of Trustees Minutes Page 1 of 7 Regular Meeting of April 22, 2025 MINUTES OF THE APRIL 22, 2025 REGULAR MEETING OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF OAK BROOK APPROVED AS WRITTEN ON MAY 27, 2025 1.CALL TO ORDER The Regular Meeting of the Village Board of Trustees was called to order by President Laurence E. Herman in the Samuel E. Dean Boardroom of the Butler Government Center at 7:01 p.m. The Pledge of Allegiance was recited. 2.ROLL CALL Clerk Netasha Scarpiniti called the roll: PRESENT: Trustee Naveen Jain, Michael Manzo, Melissa Martin, James Nagle, A. Suresh Reddy, Edward Tiesenga and President Laurence E. Herman VIA ZOOM: Trustee Naveen Jain ABSENT: None IN ATTENDANCE: Village Manager Greg Summers, Assistant Village Manager Joseph Mitchell, Information Technology Director Tom Gilbert, Police Chief Brian Strockis, Public Works Director Tim O'Malley, Head Librarian Jacob Post, Finance Director Marilyn Fumero, Fire Chief Kevin Fleege, Development Services Director Rebecca Von Drasek, Sports Core Director Art Segura, and Village Attorney Michael Castaldo Jr. 3.PRESIDENT’S OPENING COMMENTS President Herman began by providing an update on the Bath & Tennis Club discussion from the April 8, 2025, Regular Board of Trustees Meeting. He reminded attendees that the Board voted to refer the matter to the Sports Core Advisory Committee to evaluate necessary repairs and assess community interest in continued use and maintenance of the facilities. He announced the date of the upcoming committee meeting and invited those unable to attend to submit comments via email. President Herman addressed concerns about transparency, noting that Village management regularly evaluates opportunities, many of which do not require Village Board deliberation. Items that do are added to the Board agenda for formal discussion. He then reviewed the conceptual proposal presented at the April 8th meeting, explaining that a 2023 Village-wide referendum showed voters opposed public funding for deferred maintenance at the Bath & Tennis Club. Following that vote, the Village issued a Request for Proposal (RFP) for a private operator, ultimately selecting Chic Chef. Since assuming operations, Chic Chef has reversed prior losses and now operates the facility profitably. Chic Chef subsequently approached Village officials with a proposal to invest in a full redevelopment of the Bath & Tennis Club. The initial concept was discussed informally with Trustees without violating the Open Meetings Act. Due to the proposal's large scope and the Village's decision not to provide funding, Chic Chef returned to refine the plan. The revised proposal which is entirely privately funded, is being evaluated in coordination with Village management. President Herman stated that Board members had been kept informed of this ongoing process via weekly written updates since fall 2024, and no Trustee should have been unaware of the project. He reiterated that all Trustees may attend committee meetings, including the Sports Core Advisory Committee, but in compliance with the Illinois Open Meetings Act, no more than two may actively participate. All Trustees are welcome to attend, observe, and speak during the public comment portion. President Herman concluded his comments by honoring the life of Helen DeWitt, a long-time community member who recently passed away at the age of 104, recognizing her many contributions. He also reminded everyone that Board of Trustees Minutes Page 2 of 7 Regular Meeting of April 22, 2025 Arbor Day is Friday, encouraged tree planting and care, and announced that the Public Works Department was recognized as a New Tree City USA by the Urban and Community Forestry Program. A tree will be planted and dedicated at the Golf Club in celebration of this achievement. A.Shared-Use Path and Bike Route Master Plan Presentation President Herman asked Public Works Director O'Malley to introduce the presenters of the Shared-Use Path and Bike Route Master Plan. Public Works Director O’Malley provided a brief overview of the project and introduced Civiltech Engineering, Inc. Director of Transportation Planning Services Lissa Sweeney and Civiltech Transportation Planner Josie William. Ms. Sweeney thanked the Board for allowing them to speak regarding the shared efforts in developing the Shared-Use Path and Bike Route Master Plan ADA (Americans with Disabilities Act) compliant. She introduced herself and discussed the ways that the plan intends to enhance resident access to main destinations throughout the Village, safety for cyclists and pedestrians, identifies locations along the current bike path that do not meet industry engineering design standards, and ways of developing those standards as well as providing a resource to help plan and prioritize capital improvement projects and incorporate community priorities. She spoke about the steps taken in identifying issues, including a public survey, holding pop-up meetings during various community events, and getting a firsthand experience by cycling on the bike path with Village Staff. Ms. Sweeney explained the recommendations to create the Master Plan with standardized engineering design to include shared-use paths, side paths or conventional bike lanes, and marked shared lanes. She addressed questions and concerns brought up by the Board. President Herman asked about easement issues that would need to be resolved for paths encroaching on the City of Oakbrook Terrace jurisdiction. He also asked about the side of the road that the path partially adjacent to Fullersburg Woods runs on. Trustee Tiesenga asked about the possibility of considering an alternative idea to crossing Spring Road at 16th Street and going through the land owned by the Forest Preserve. Trustee Martin asked about the identified bike lanes along 35th Street, mentioning a concerned citizen who brought up safety issues during the last Board meeting. Ms. Sweeney stated that an easement agreement with the City of Oakbrook Terrace would need to be signed for any applicable paths. She addressed Trustee Tiesenga’s question by stating that the company has collaborated with the Forest Preserve in the past on various projects and that they have been amenable depending on a project and its design. She stated there were right-of-way issues along 35th Street, so the design was left as is, but she encouraged discussions regarding moving the paths off the road. Ms. William chimed in, saying that the path adjacent to Fullersburg Woods runs along the northern half in the initial proposal. President Herman asked Village Manager Summers about the next step for this project. Village Manager Summers explained that following the Board’s input, the Village, in conjunction with Civiltech Engineering, will make appropriate alterations and bring the item back for a vote under the consent agenda. Once the plan has been approved, the Village will be able to apply for grant funding, often requiring official adoption of the plan prior to application. However, the Village is responsible for securing the funding for the project, which will be implemented in two separate ways. Board of Trustees Minutes Page 3 of 7 Regular Meeting of April 22, 2025 A. Regular Executive Meeting Minutes of February 25, 2025 MOTION: To Approve the Regular Executive Meeting Minutes of February 25, 2025 Motioned: Trustee Reddy Seconded: Trustee Martin VOICE VOTE: Passed 6.CONSENT AGENDA A.Accounts Payable for Period Ending: April 16, 2025 - $768,384.48 1.LEGAL SERVICES: a)Clark Baird Smith LLP - Legal Services - March 2025 - $150.00 (FY25 YTD - $1,590.00) b)Lamp Law, LLC - Legal Services - March 2025 - $3,333.33 (FY25 YTD - $9,999.99) TOTAL LEGAL BUDGET FOR 2025 IS $325,287.96 TOTAL LEGAL BILLS PAID FOR 2025 - YTD - $53,388.04 2.Enterprise FM Trust - Vehicle Leases - April 2025 - $43,372.42 3.DuPage Water Commission - Water Consumption - March 2025 - $341,975.88 4.Sikich CPA LLC - Audit Services for the Year Ending December 31, 2024 - $28,455.00 5. Christopher B. Burke Engineering, LTD - Oak Brook Sports Core Property Improvement Project - Professional Services from February 23, 2025 to March 29, 2025 - $59,252.27 B.Approval of Payroll Paydate: April 17, 2025 - $920,047.23 C.Village of Oak Brook – Monthly Financial Reports - March 2025 D.Arbor Day Proclamation MOTION: Motion to Approve the Consent Agenda and Authorize the expenditures as Presented Motioned: Trustee Martin Seconded: Trustee Reddy ROLL CALL VOTE: Ayes: 6 Trustees Jain, Manzo, Martin, Nagle, Reddy, Tiesenga Nays: 0 None Abstain: 0 None Absent: 0 None Motion Passed 7.ITEMS REMOVED FROM CONSENT AGENDA None 8.BOARDS AND COMMISSION RECOMMENDATION None 5. APPROVAL OF MINUTES Board of Trustees Minutes Page 4 of 7 Regular Meeting of April 22, 2025 A.Ordinances & Resolutions 1.Resolution R-2296, A Resolution Approving the Final Plat of Consolidation for the Property Commonly Known as 328 Walnut Lane, Oak Brook, Illinois Development Services Director Von Drasek presented the item, explaining that the lot is quite old and contains multiple parcels within the easement. The staff recommended that the owner proceed with the process of simplifying the property lines and consolidating all parcels into one. MOTION: To Approve Resolution R-2296 as Presented Motioned: Trustee Reddy Seconded: Trustee Martin ROLL CALL VOTE: Ayes: 5 Trustees Manzo, Martin, Nagle, Reddy, Tiesenga Nays: 0 None Abstain: 0 None Absent: 1 Trustee Jain - Present on Zoom but due to technical difficulties, vote could not be heard Motion Passed 2.Resolution R-2297, A Resolution Approving and Authorizing the Execution of a Renewal Agreement By and Between the Village of Oak Brook and the York Center Fire Protection District Fire Chief Fleege provided a historical overview of the agreement, shared the number of inspections conducted in 2024 while staying on budget, and stated that the presented items are a request for a renewal of the shared services for an additional three years. He clarified that the increase in the number of inspections comes from the result of having the presence of inspectors in the building on a full-time basis, allowing more inspections to be completed throughout the year. Trustee Martin asked for a clarification on the astounding increase of inspections. MOTION: To Approve Resolution R-2297 as Presented Motioned: Trustee Reddy Seconded: Trustee Manzo ROLL CALL VOTE: Ayes: 5 Trustees Manzo, Martin, Nagle, Reddy, Tiesenga Nays: 0 None Abstain: 0 None Absent: 1 Trustee Jain - Present on Zoom but due to technical difficulties, vote could not be heard Motion Passed 3.Resolution R-2298, A Resolution Approving the Waiver of Competitive Bidding and Authorizing the Purchase of a Monitor/Defibrillators Fire Chief Fleege explained that the cardiac monitors currently in use have reached the end of their useful life and need replacing. He further explained the request for the waiver of competitive bidding, the manufacturer part replacement plan, and the staff recommendation to continue the work with Zoll 9. ACTIVE BUSINESS Board of Trustees Minutes Page 5 of 7 Regular Meeting of April 22, 2025 Medical Corporation. He later explained that the cardiac monitors have reached the end of their useful life and cannot be donated, as they will no longer be supported by the manufacturer. MOTION: To Approve Resolution R-2298 as Presented Motioned: Trustee Reddy Seconded: Trustee Martin ROLL CALL VOTE: Ayes: 5 Trustees Manzo, Martin, Nagle, Reddy, Tiesenga Nays: 0 None Abstain: 0 None Absent: 1 Trustee Jain - Present on Zoom but due to technical difficulties, vote could not be heard Motion Passed 4.Resolution R-2299, A Resolution Approving an Easement Agreement with Matthew D. Mason of Hilco Real Estate for the Relocation of the Village’s Water Main on Route 83 at the I-88 on-ramp Public Works Director O’Malley presented the item by providing a brief historical overview. MOTION: To Approve Resolution R-2299 as Presented Motioned: Trustee Reddy Seconded: Trustee Martin ROLL CALL VOTE: Ayes: 5 Trustees Manzo, Martin, Nagle, Reddy, Tiesenga Nays: 0 None Abstain: 0 None Absent: 1 Trustee Jain - Present on Zoom but due to technical difficulties, vote could not be heard Motion Passed 5.Ordinance S-1727, An Ordinance Granting a Variation from Section 13-6B-3.H.3 of Title 13 (“Zoning Regulations”) of the Village Code of the Village of Oak Brook Relative to the Rear Yard Setback for the Property Located at 3702 Frederick Drive in the Village of Oak Brook, Illinois Development Services Director Von Drasek explained that the owner is working on remodeling the entire home and requested that the enclosed porch be part of the already existing deck and not change the footprint of the existing home. She added that the case was reviewed and unanimously approved by the Planning & Zoning Commission. President Herman added that a similar variation was granted within the last few years in Brook Forest Subdivision. MOTION: To Approve Ordinance S-1727 as Presented Motioned: Trustee Reddy Seconded: Trustee Martin Board of Trustees Minutes Page 6 of 7 Regular Meeting of April 22, 2025 ROLL CALL VOTE: Ayes: 5 Trustees Manzo, Martin, Nagle, Reddy, Tiesenga Nays: 0 None Abstain: 0 None Absent: 1 Trustee Jain - Present on Zoom but due to technical difficulties, vote could not be heard Motion Passed 10.BOARD UPDATES Trustee Reddy shared his hopes that everyone who celebrated had a good Easter and Passover. He asked that everyone think green and plant and preserve nature in consideration of Earth Day. Trustee Martin reminded everyone that the pancake breakfast hosted by the Community Engagement Committee would be held at Fire Station #94 on May 4th, that a small number of Bath & Tennis Club memberships are still available but going very quickly and shared her excitement regarding the fact that the number of resident memberships doubled compared to last year. She added that the memberships can be purchased online through the Village website and announced that June 7th kicks off the summer reading program at the library, and again this year there will be some integration with the Sports Core. She shared her thoughts on the Tree City, USA, designation on Earth Day. Trustee Manzo asked Police Chief Strockis to take a closer look at the stop-sign placement at 38th Street, stated that he reached back out to most of the residents that requested communication regarding the Sports Core facility issue, and addressed the negativity and animosity displayed on social media within the community. He encouraged honest and respectful debates among neighbors and encouraged everyone to come out to the Sports Core Advisory Committee Meeting. Trustee Tiesenga congratulated all the candidates that won the recently held elections and spoke about his attendance at the Park District meeting and congratulated Tina Chan on being elected to the Oak Brook Park District Board. He wished her success as a Park District Commissioner. 11.ADJOURN TO CLOSED SESSION MOTION: To Adjourn to Closed Session at 7:47 p.m. Motioned: Trustee Martin Seconded: Trustee Reddy ROLL CALL VOTE: Ayes: 5 Trustees Manzo, Martin, Nagle, Reddy, Tiesenga Nays: 0 None Abstain: 0 None Absent: 1 Trustee Jain - Present on Zoom but due to technical difficulties, vote could not be heard Motion Passed 12.ADJOURNMENT MOTION: Motion to adjourn Regular Board of Trustees at 8:45 p.m. Motioned: Trustee Reddy Seconded: Trustee Martin Board of Trustees Minutes Page 7 of 7 Regular Meeting of April 22, 2025 Ayes: 6 Trustees Jain, Manzo, Martin, Nagle, Reddy, Tiesenga Nays: 0 None Abstain: 0 None Absent: 0 None Motion Passed ATTEST: Netasha Scarpiniti Village Clerk ROLL CALL VOTE: /s/ Netasha Scrpiniti