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HomeMy WebLinkAboutFinal Action - 05/27/2025 - Board of Trustees BOARD OF TRUSTEES MEETING SUMMARY OF THE REGULAR VILLAGE OF OAK BROOK BOARD OF TRUSTEES MEETING MAY 27, 2025 BOARD ACTION TAKEN AT THE ABOVE MEETING: The comments shown are a brief summarization of the Board action taken, prepared by the Village Clerk’s Office on the day following the meeting. Accuracy is not guaranteed and this information is subject to correction when the official minutes are prepared and approved. 1. CALL TO ORDER ....................................................................................................................................... 7:00 p.m. 2. ROLL CALL ................................................................................................................................................. Trustees Martin & Tiesenga via ZOOM Trustee Reddy Absent 3. PRESIDENT’S OPENING COMMENTS A. Tree City USA Award ............................................................................................................................. Presented 4. PUBLIC COMMENTS 5. APPROVAL OF MINUTES A. Regular Board of Trustees Meeting Minutes of April 08, 2025 ............................................................ Approved B. Regular Board of Trustees Meeting Minutes of April 22, 2025 ............................................................ Approved C. Regular Board of Trustees Meeting Minutes of May 13, 2025 ............................................................. Approved D. Regular Executive Meeting Minutes of April 8, 2025 ........................................................................... Approved 6. CONSENT AGENDA: All items on the Consent Agenda are considered to be routine in nature and will be enacted in one motion. There will be no separate discussion of these items unless a Board member so requests, in which event, the item will be removed from the Consent Agenda and considered as the first item after approval of the Consent Agenda. A. Accounts Payable for Period Ending: May 9, 2025 - $950,192.58 Accounts Payable for Period Ending: May 21, 2025 - $1,766,388.63 ............................................ Authorized 1. LEGAL SERVICES: BOT AGENDA Page 2 a) Ottosen DiNolfo Hasenbald & Castaldo, Ltd. - Legal Services - April 2025 - 46,719.76 (FY25 YTD - $106,651.11) ...................................................................................................... Authorized b) Lamp Law LLC - Legal Services - April 2025 - $3,333.33 (FY25 YTD - $13,333.32) ............ Authorized c) Croke Fairchild Duarte & Beres - Legal Services - April 2025 - $795.00 (FY25 YTD $795.00) .................................................................................................................................... Authorized TOTAL LEGAL BUDGET FOR 2025 IS $325,287.96 TOTAL LEGAL BILLS PAID FOR 2025 - YTD - $123,325.43 2. Du-Comm - Fire Department Quarterly Shares May 1, 2025 - July 31, 2025 - $37,876.75 ...... Authorized 3. Baxter & Woodman Consulting Engineers - 2025 Streets Improvement Project - $32,710.75 .................................................................................................................................. Authorized 4. CR Peterson, Inc. - Tennis Courts Spring Maintenance - $23,210.00 ....................................... Authorized 5. Intergovernmental Risk Management Agency - March 2025 Deductible - $45,723.60 ............ Authorized 6. Al Warren Oil Co., Inc. - Unleaded Gasoline - $20,380.49 ....................................................... Authorized 7. GPS Industries, LLC. - Golf GPS Tracking - $48,470.40 .......................................................... Authorized 8. BCBS - Health Care Services - May 2025 - $235,698.29 .......................................................... Authorized 9. EZA Engineering PLLC - Professional Engineering Services - April 2025 - $23,753.92 ......... Authorized 10. Engineering Resource Associates - Ginger Creek WM Storm Sewer Improvements - $20,444.16 .................................................................................................................................. Authorized 11. Insight Public Sector, Inc. - Wireless Router - $26,038.20 ........................................................ Authorized 12. DuPage Convention & Visitor Bureau - 1st Quarter 2025 - 25% of 1% - $24,707.49 .............. Authorized 13. Alex Meneges - Bond Refund for Property at 1017 Birchwood Road - $27,674.00 ................. Authorized 14. Chicagoland Pool Management - June 1st Payment on Pool Management Contract - $51,582.00 .................................................................................................................................. Authorized 15. Du-Comm - Police Department Quarterly Shares May 1, 2025 - July 31, 2025 - $137,224.75 ................................................................................................................................ Authorized 16. DuPage Water Commission - Water Consumption - April 2025 - $334,872.54 ........................ Authorized 17. Intergovernmental Risk Management Agency - April 2025 Deductible - $43,291.24 .............. Authorized 18. Trotter and Associates, Inc. - Water System Disinfection Modernization - $24,725.00 ............ Authorized 19. Enterprise FM Trust - Vehicle Leases - May 2025 - $43,191.86 ............................................... Authorized 20. Performance Delivery, Inc. d.b.a. Cover The Tees - Golf Driving Range Construction Project - $159,340.20 .................................................................................................................. Authorized B. Approval of Payroll Paydate: May 01, 2025 - $946,191.12 May 15, 2025 - $954,574.81..................................................................... Approved C. Village of Oak Brook – Monthly Financial Reports - April 2025 ........................................................... Approved D. Authorization to Pay Bills For the Second Meeting in June, July and August ........................................ Authorized E. Public Works Week Proclamation ........................................................................................................... Proclaimed F. Authorization to Seek Bids or Proposals or Negotiate Contracts: A. RFP for Public Relations & Social Media Services ........................................................................ Authorized 7. ITEMS REMOVED FROM CONSENT AGENDA 8. BOARDS AND COMMISSION RECOMMENDATION A. VOB - Text Amendment - Floor Area Ratio (FAR) Definition - Zoning Regulations ........................... Concurred w/ Alternatives BOT AGENDA Page 3 B. 23 Concord Drive – Floor Area Ratio (FAR) Setback Variation ............................................................ Did not Concur w/P&Z and Approved the Setback 9. ACTIVE BUSINESS A. Ordinances & Resolutions 1. Resolution R-2300, A Resolution Approving the Award Contract to the Lowest Responsible Bidder, K-Five Construction, of Westmont, IL for the Hot-Mix Asphalt Material Purchase. ......... Passed 2. Resolution R-2301, A Resolution to Adopt the 2025 Shared-Use Path and Bike Route Master Plan .................................................................................................................................................. Passed 3. Resolution R-2302 A Resolution Approving the Final Plat of Consolidation for the Property Commonly Known as 3500 Madison Street, Oak Brook, Illinois .................................................... Passed 4. Resolution R-2303, A Resolution Approving and Authorizing the Execution of a Memorandum of Understanding By and Between the Emergency Telephone System Board of DuPage County (ETSB) and the Village of Oak Brook for Computer Aided Dispatch Interface Access .................. Passed 5. Resolution R-2304, A Resolution to Waive Competitive Bidding and Authorize the Award of a 60 - Month Lease and Equipment Maintenance Agreement to Gordon Flesch D/B/A GFC Leasing, of Madison, WI, for the Replacement of Eleven (11) Multi - Function Device Copiers ... Passed 6. Ordinance S-1728, An Ordinance Authorizing the Sale or Donation or Recycling or Disposal of Certain Items of Personal Property Owned By the Village of Oak Brook ....................................... Passed B. Discussion on Sports Core Committee Recommendation and Sub-Committee Findings Regarding Long-Term Sustainability of the Bath and Tennis Facilities & a Revised Proposal From the Existing Licensee Operator ............................................................................................... Passed 10. BOARD UPDATES 11. ADJOURN TO CLOSED SESSION For the Purpose of Discussing (1) Minutes of Meetings Lawfully Closed Under This Act, (2) to consider litigation probable or imminent or pending against, affecting, or on behalf of the Village, Pursuant to 2(C)(21), 2(C)(11) Of the Illinois Open Meetings Act Respectively ......................................... 10:49 p.m. 12. ADJOURNMENT ......................................................................................................................................... 11:13 p.m.