HomeMy WebLinkAboutMinutes - 09/23/2025 - Board of TrusteesBoard of Trustees Minutes Page 1 of 4 Regular Meeting of September 23, 2025
MINUTES OF THE SEPTEMBER 23, 2025 REGULAR
MEETING OF THE PRESIDENT AND BOARD OF
TRUSTEES OF THE VILLAGE OF OAK BROOK
APPROVED AS WRITTEN ON
OCTOBER 14, 2025
1.CALL TO ORDER
The Regular Meeting of the Village Board of Trustees was called to order by President Laurence E. Herman
in the Samuel E. Dean Boardroom of the Butler Government Center at 7:01 p.m. The Pledge of Allegiance
was recited.
2.ROLL CALL
Clerk Netasha Scarpiniti called the roll:
PRESENT: Trustees Naveen Jain, Michael Manzo, Melissa Martin, A. Suresh Reddy, Edward Tiesenga and
President Laurence E. Herman
VIA ZOOM: None
ABSENT: Trustee James Nagle arrived at 7:04 p.m.
IN ATTENDANCE: Village Manager Greg Summers, Assistant Village Manager Joseph Mitchell,
Information Technology Director Tom Gilbert, Police Chief Brian Strockis, Public Works Director Tim
O'Malley, Head Librarian Jacob Post, Financial Services Manager Cari Mertes, Fire Chief Kevin Fleege,
Development Services Director Rebecca Von Drasek, Sports Core Director Art Segura, and Village
Attorney Sam Tornatore
3.PRESIDENT’S OPENING COMMENTS
President Herman thanked Fire Chief Fleege and the Police, Fire and Public Works Departments for making
the Village's Patriots' Day Ceremony possible and to Clerk Scarpiniti and Trustee Reddy for hosting a
successful and well-attended Oak Brook International Festival. He expressed his gratitude to the Butler
School Band and singers for their participation and expressed his thoughts on seeing the community coming
together. He announced that the Village of Oak Brook won the DMMC Innovation Celebration for the
Police Department's presentation of the Drone as First Responder Program. He wished all celebrating the
Jewish Holiday Rosh Hashanah a Happy New Year.
4.PUBLIC COMMENTS
None
5.APPROVAL OF MINUTES
A.Regular Board of Trustees Meeting Minutes of September 09, 2025
MOTION: To Approve Regular Board of Trustees Meeting Minutes of September 09, 2025
Motioned: Trustee Jain
Seconded: Trustee Manzo
VOICE VOTE: Passed
6.CONSENT AGENDA
A.Accounts Payable for Period Ending: September 17, 2025 - $715,037.80
1. LEGAL SERVICES:
a) Clark Baird Smith LLP - Legal Services - August 2025 - $355.00 (FY25 YTD - $3,826.50)
Board of Trustees Minutes Page 2 of 4 Regular Meeting of September 23, 2025
b) Lamp Law LLC - Legal Services - August 2025 - $3,333.33 (FY25 YTD - $26,666.64)
TOTAL LEGAL BUDGET FOR 2025 - $325,287.96
TOTAL LEGAL BILLS PAID FOR 2025 - YTD - $305,314.95
2. Al Warren Oil Co., Inc. - Gasoline for Village Vehicles - $22,944.93
3. Play Better Golf Inc. - Group Instruction Payout - $25,670.00
4. BLA, Inc. - Woodside & Forest Glen Watermain Improvement Project - $31,722.50
5. Civiltech Engineering, Inc. - Civil Engineering Services from July 26, 2025 to August 29, 2025 -
$25,655.43
6. HFS Bureau of Fiscal Operation - GEMT - Refund GEMT Q2 2025 - $83,164.26
B. Approval of Payroll Paydate: September 18, 2025 $982,482.78
C. Authorization to Seek Bids or Proposals or Negotiate Contracts:
1. Authorization to Seek Bids - Golf Club Driving Range Electrical
MOTION: Motion to Approve the Consent Agenda and Authorize the expenditures as Presented
Motioned: Trustee Jain
Seconded: Trustee Manzo
ROLL CALL VOTE:
Ayes: 5 Trustees Jain, Manzo, Martin, Reddy, Tiesenga
Nays: 0 None
Abstain: 0 None
Absent: 1 Trustee Nagle
Motion Passed
7. ITEMS REMOVED FROM CONSENT AGENDA
8. ACTIVE BUSINESS
A. Ordinances & Resolutions
1. Resolution R-2315, A Resolution Approving and Authorizing the Execution of an Agreement
with Gordon Flesch Company, Inc., of Madison, WI, for Certain Information Technology
Equipment
Information Technology Director Gilbert presented the Resolution by providing a brief
background.
MOTION: Resolution R-2315, A Resolution Approving and Authorizing the Execution of an
Agreement with Gordon Flesch Company, Inc., of Madison, WI, for Certain Information
Technology Equipment
Motioned: Trustee Martin
Seconded: Trustee Manzo
ROLL CALL VOTE:
Ayes: 5 Trustees Jain, Manzo, Martin, Reddy, Tiesenga
Board of Trustees Minutes Page 3 of 4 Regular Meeting of September 23, 2025
Nays: 0 None
Abstain: 0 None
Absent: 1 Trustee Nagle
Motion Passed
2. Resolution R-2316, A Resolution Approving the Award of Contract to the Lowest Responsible
Bidder, Martam Construction, of Elgin, IL for the Jorie Boulevard Over Ginger Creek Culvert
Rehabilitation Project
The Resolution was presented by Public Works Director O'Malley.
MOTION: Resolution R-2316, A Resolution Approving the Award of Contract to the Lowest
Responsible Bidder, Martam Construction, of Elgin, IL for the Jorie Boulevard Over Ginger
Creek Culvert Rehabilitation Project
Motioned: Trustee Martin
Seconded: Trustee Manzo
ROLL CALL VOTE:
Ayes: 6 Trustees Jain, Manzo, Martin, Nagle, Reddy, Tiesenga
Nays: 0 None
Abstain: 0 None
Absent: 0 None
Motion Passed
3. Resolution R-2317, A Resolution Approving the Award Contract to Cordogan Clark & Associates
for Professional Consulting Services to Evaluate the Structural Integrity, Persistent Water
Intrusion, and ADA Compliance of the Butler Government Center
Village Manager Summers presented the Resolution by discussing a number of ADA compliance
issues, and significant concerns regarding structural integrity resulting from water intrusion.
MOTION: Resolution R-2317, A Resolution Approving the Award Contract to Cordogan Clark
& Associates for Professional Consulting Services to Evaluate the Structural Integrity, Persistent
Water Intrusion, and ADA Compliance of the Butler Government Center
Motioned: Trustee Martin
Seconded: Trustee Manzo
ROLL CALL VOTE:
Ayes: 6 Trustees Jain, Manzo, Martin, Nagle, Reddy, Tiesenga
Nays: 0 None
Abstain: 0 None
Absent: 0 None
Motion Passed
4. Resolution R-2318, Resolution Approving and Authorizing the Execution of an Open Space Land
Acquisition and Development (OSLAD) FY26 Grant Application
Public Works Director O'Malley presented the Item. A brief discussion took place regarding the
project and OSLAD grant qualification requirements.
MOTION: Resolution R-2318, Resolution Approving and Authorizing the Execution of an Open
Board of Trustees Minutes Page 4 of 4 Regular Meeting of September 23, 2025
Space Land Acquisition and Development (OSLAD) FY26 Grant Application
Motioned: Trustee Reddy
Seconded: Trustee Martin
ROLL CALL VOTE:
Ayes: 6 Trustees Jain, Manzo, Martin, Nagle, Reddy, Tiesenga
Nays: 0 None
Abstain: 0 None
Absent: 0 None
Motion Passed
9.BOARD UPDATES
Trustees Martin, Manzo, Tiesenga, Jain, Nagle and Reddy addressed the public.
10.ADJOURNMENT
MOTION: Motion to Adjourn Regular Board of Trustees at 7:20 p.m.
Motioned: Trustee Martin
Seconded: Trustee Manzo
ROLL CALL VOTE:
Ayes: 6 Trustees Jain, Manzo, Martin, Nagle, Reddy, Tiesenga
Nays: 0 None
Abstain: 0 None
Absent: 0 None
Motion Passed
ATTEST:
Netasha Scarpiniti
Village Clerk
/s/ Netasha Scarpiniti