HomeMy WebLinkAboutMinutes - 08/12/2025 - Board of TrusteesBoard of Trustees Minutes Page 1 of 7 Regular Meeting of August 12, 2025
MINUTES OF THE AUGUST 12, 2025 REGULAR
MEETING OF THE PRESIDENT AND BOARD OF
TRUSTEES OF THE VILLAGE OF OAK BROOK
APPROVED AS WRITTEN ON
SEPTEMBER 09, 2025
1. CALL TO ORDER
The Regular Meeting of the Village Board of Trustees was called to order by President Laurence E. Herman
in the Samuel E. Dean Boardroom of the Butler Government Center at 7:01 p.m. The Pledge of Allegiance
was recited.
2. ROLL CALL
Clerk Netasha Scarpiniti called the roll:
PRESENT: Trustees Naveen Jain, Michael Manzo, Melissa Martin, James Nagle, A. Suresh Reddy, and
President Laurence E. Herman
VIA ZOOM: Trustee Edward Tiesenga
ABSENT: None
IN ATTENDANCE: Assistant Village Manager Joseph Mitchell, Information Technology Director Tom
Gilbert, Police Chief Brian Strockis, Public Works Director Tim O'Malley, Head Librarian Jacob Post,
Finance Director Marilyn Fumero, Fire Chief Kevin Fleege, Development Services Director Rebecca Von
Drasek, Sports Core Director Art Segura, and Village Attorney Michael Castaldo Jr.
3. PRESIDENT’S OPENING COMMENTS
President Herman discussed the well-attended National Night Out held this year at the Bath & Tennis Club.
He noted the change in pool hours and the record number of memberships with large resident participation
and a non-resident waiting list. He discussed upgrades and renovations at the Bath & Tennis Club and
congratulated the community on fundraising efforts for a new playground at Brook Forest School. The
ribbon-cutting ceremony for the new playground will be held on August 18th coinciding with the first day
of school. President Herman requested Public Works Director O’Malley to provide a brief introduction of
the ADA Transition Plan presentation.
A. ADA Transition Plan
Public Works Director O’Malley explained that in order to comply with Title Two of the Americans
with Disabilities Act, the Village has contracted Civiltech Engineering Inc., to provide the Village
with a comprehensive ADA Transition Plan. He stated that this plan would be used as a guideline to
complement future shared use pathway and signal crossing improvements and introduced Lissa
Sweeney from Civiltech Engineering to begin the presentation.
Lissa Sweeney discussed the strategic plan to remove physical barriers in transportation systems and
facilities for people with disabilities, described the Americans with Disabilities Act (ADA)
requirements, self-evaluation of the public right-of-way features, two public meetings gathering
community feedback following a 30-day period for public comments and identified accessibility
issues and prioritized an order to address the accessibility issues. She outlined priority areas for
improvement, noting that many of the improvement requirements mentioned correspond with the
upcoming projects already planned for the areas through the shared-use bike path improvement
project. Ms. Sweeney provided an ADA compliance assessment of the pedestrian control signals,
crosswalks, shared use bike paths and sidewalks and curb ramps. She stated that other areas such as
transit infrastructure, signage, driveways, and street furniture were also evaluated. She disclosed a
requirement to provide a schedule for the proposed changes with a fluid plan based on evolving
ADA standards, financial constraints and project feasibility, adding that the plan schedule provides a
timeline of 80% ADA compliance in the priority areas within 10 years and 80% ADA compliance
throughout the entire Village within 20 years.
Board of Trustees Minutes Page 2 of 7 Regular Meeting of August 12, 2025
President Herman requested clarification regarding the timeline raising concerns regarding the bike
paths in desperate need of attention and funding obligations while identifying costs associated with
the areas that fall under the IDOT jurisdiction. He stressed the importance of including the costs
associated with the projects in long-term strategic budgeting plans.
Public Works Director O’Malley confirmed that numerous identified priority ideas fall under IDOT
jurisdiction, thus curbing the costs to the Village. He noted that the Public Works Department has
started paving some of the bike paths in alignment with the ADA Transition Plan and the Shared
Use Bike Path Plan adding that once completed, it would bring the Village to approximately 80%
compliance.
B. Presentation Pad A - Oak Brook Commons - Wells Fargo
President Herman asked for a motion to approve the architectural plans in accordance with the
planned development regulations approved by Ordinance S-1568, Pad A for Oak Brook Commons
and requested Development Services Von Drasek to provide an overview and introduce the
presenters.
Development Services Von Drasek explained that Pad A of the planned development approved by
Ordinance S-1568 was originally identified as the entire Oak Brook Commons, and one of the
conditions within that Ordinance was that the Board would review any architectural, foresighted
architectural elements of any presented building.
President Herman clarified that the use of the identified Pad A was permitted under the plan and the
Board at its discretion had the right to review and decide on approval of the architectural plans.
David Whitehouse of Core States presented a plan allowing Wells Fargo to construct a single-story
retail bank location on Pad A featuring an interior-only ATM and a 24-hour vestibule with card
reader access only available to Wells Fargo customers. He described the various design components
in detail, including materials to be used throughout the building, location of the mechanical units,
sidewalks, parking, lighting, and signage.
MOTION: To Approve the Architectural Plans for Pad A, In Accordance with the Planned
Development Regulations Approved by Ordinance S-1568 for Oak Brook Commons
Motioned: Trustee Martin
Seconded: Trustee Manzo
ROLL CALL VOTE:
Ayes: 5 Trustees Jain, Manzo, Martin, Nagle, Reddy
Nays: 0 None
Abstain: 0 None
Absent: 0 None
Motion Passed
Trustee Tiesenga present via Zoom, could not be heard due to technical difficulties.
4. PUBLIC COMMENTS
None
5. APPROVAL OF MINUTES
A. Special Board of Trustees Meeting Minutes of July 23, 2025
Board of Trustees Minutes Page 3 of 7 Regular Meeting of August 12, 2025
President Herman initiated a discussion regarding the creation and publication of the Open Board of
Trustees Meeting Minutes, acknowledged Trustee Jain's request for modifications to the trustee
comments section, and emphasized the need for a broader conversation regarding the intended
purpose, conciseness and publication of the Meeting Minutes. He recognized the availability of the
video-recorded meetings and proposed a meeting between the Village Attorney, Clerk, and Village
Manager to establish appropriate procedures for the future.
MOTION: To Approve Special Board of Trustees Meeting Minutes of July 23, 2025
Motioned: Trustee Martin
Seconded: Trustee Manzo
VOICE VOTE: Passed
B. Regular Executive Meeting Minutes of June 10, 2025
MOTION: To Approve Regular Executive Meeting Minutes of June 10, 2025
Motioned: Trustee Reddy
Seconded: Trustee Martin
VOICE VOTE: Passed
6. CONSENT AGENDA
A. Accounts Payable for Period Ending: August 6, 2025 - $2,717,176.40
1. LEGAL SERVICES:
a) Croke Fairchild Duarte & Beres LLC - Legal Services - June 2025 - $1,282.50 (FY25 YTD -
$11,682.50)
b) Ottosen, DiNolfo, Hasenbalg & Castaldo, Ltd. - Legal Services - June 2025 - $28,182.12
(FY25 YTD - $173,934.32)
TOTAL LEGAL BUDGET FOR 2025 IS $325,287.96
TOTAL LEGAL BILLS PAID FOR 2025 - YTD - $220,379.30
2. JX Truck Center - 2026 Peterbilt 548, Invoice #DE-08671 - $143,053.53
3. Miand Inc., dba Mad Bomber Fireworks - Taste of Oak Brook, Invoice #3564 - $36,500.00
4. DU-COMM - Second Quarter Alarm Monitoring - $22,120.40
5. DU-COMM - FY25 Quarterly Dues, Invoice #19557 - Police Department - $137,224.75
6. EZA Engineering PLLC - Environmental Review, Invoice #20002-58 - $26,314.94
7. IRMA - June 2025 Deductible, Invoice #301225 - $25,974.59
8. Bollinger, Lach & Associates Inc. - Engineering Services and Jorie/Ginger Creek Culvert,
Invoices #24101-10 and #24102-2 - $68,085.00
9. DuPage Convention & Visitors Bureau - Second Quarter 2025 - 25% of 1% - $36,684.51
Board of Trustees Minutes Page 4 of 7 Regular Meeting of August 12, 2025
10. Kluber, Inc. - HVAC System Replacement, Invoice #9629 - $37,406.25
11. Cerniglia Co - Woodside/Forest Glen Watermain Improvement - $682,408.67
12. Performance Delivery Inc. - Golf Driving Range Construction Project, Invoice #1261 -
$147,040.00
13. Play Better Golf Inc. - PBGA Lesson Payout - $22,503.75
14. Schroeder Asphalt Services, Inc. – Sports Core Property Improvement Project, Invoice #2025-
192 - $110,752.09
15. BCBS IL - Health Care Services - August 2025 - $231,408.52
16. Al Warren Oil Co., Inc. - Fuel, Invoice #W1763422 - $21,023.75
17. OpenGov, Inc. - Permitting Renewal, Invoice #INV20176 - $49,872.00
18. VIP Valet Services, Inc. - Taste of Oak Brook Services and Equipment, Invoice #35042 -
$25,190.00
19. Enterprise FM Trust - Vehicle Leases, July 2025 - $44,627.69
B. Approval of Payroll Paydate: July 24, 2025 - $1,000,841.20
August 7, 2025 - $993,052.55
C. Arts DuPage Month Proclamation
D. Development Services Referrals
1. Burton Design – Planned Development - 714 Enterprise Drive
E. Ordinances & Resolutions
1. Resolution R-2311, A Resolution Authorizing and Approving the Execution of an Engagement
Letter with Croke Fairchild Duarte & Beres
2. Resolution R-2310, A Resolution Authorizing and Approving the Execution of an Engagement
Agreement with Anspach Law Office
Trustee Nagle requested to extract Items 6.A.6 and 6.A10 from the Consent Agenda for
discussion.
MOTION: Motion to Approve the Consent Agenda and Authorize the expenditures as Presented
with the exception of Items 6.A.6 and 6.A.10
Motioned: Trustee Martin
Seconded: Trustee Reddy
ROLL CALL VOTE:
Ayes: 5 Trustees Jain, Manzo, Martin, Nagle, Reddy
Nays: 0 None
Abstain: 0 None
Absent: 0 None
Motion Passed Trustee Tiesenga present via Zoom, could not be heard due to technical difficulties.
Board of Trustees Minutes Page 5 of 7 Regular Meeting of August 12, 2025
7. ITEMS REMOVED FROM CONSENT AGENDA
Item 6.A.6 – EZA Engineering PLLC - Environmental Review, Invoice #20002-58 - $26,314.94
Trustee Nagle requested clarification on the invoice for engineering services.
Development Services Director Von Drasek explained that the invoice reflects both the General
Engineering Services provided to the Village three times a week in addition to the residential reviews which
are billed out and paid back to the Village.
MOTION: To Approve Item 6.A.6 – EZA Engineering PLLC - Environmental Review, Invoice
#20002-58 - $26,314.94
Motioned: Trustee Reddy
Seconded: Trustee Martin
ROLL CALL VOTE:
Ayes: 6 Trustees Jain, Manzo, Martin, Nagle, Reddy, Tiesenga
Nays: 0 None
Abstain: 0 None
Absent: 0 None
Motion Passed
Item 6.A.10 - Kluber, Inc. - HVAC System Replacement, Invoice #9629 - $37,406.25
Trustee Nagle asked for clarification regarding the invoice listed as Kluber, Inc. - HVAC System
replacement and details of what services are covered within that amount. He also asked about the planned
work on the boilers.
Public Works Director O’Malley stated that the statement reflected two billing cycles and covered Village-
wide HVAC systems, including the Heritage Center.
President Herman confirmed that the billed amount was a payment against a project that has been bid out
and approved by the Board.
MOTION: To Approve Item 6.A.10 - Kluber, Inc. - HVAC System Replacement, Invoice #9629 -
$37,406.25
Motioned: Trustee Reddy
Seconded: Trustee Martin
ROLL CALL VOTE:
Ayes: 6 Trustees Jain, Manzo, Martin, Nagle, Reddy, Tiesenga
Nays: 0 None
Abstain: 0 None
Absent: 0 None
Motion Passed
8. ACTIVE BUSINESS
A. Ordinances & Resolutions
1. Ordinance S-1731, An Ordinance Approving the Annexation of Certain Territory to the Village of
Oak Brook, DuPage and Cook Counties, Illinois; (15W321 Roosevelt Road, Elmhurst, IL 60126
Board of Trustees Minutes Page 6 of 7 Regular Meeting of August 12, 2025
& 1S105 York Road, Elmhurst, IL 60126)
Development Services Director Von Drasek stated that the Village recently purchased a parcel of
property that was not in the Oak Brook municipal boundaries. She added that the Board’s
approval is needed to record the necessary documentation to bring the property into the Village
with the guidance of the Village Attorney.
MOTION: Ordinance S-1731, An Ordinance Approving the Annexation of Certain
Territory to the Village of Oak Brook, DuPage and Cook Counties, Illinois; (15W321
Roosevelt Road, Elmhurst, IL 60126 & 1S105 York Road, Elmhurst, IL 60126)
Motioned: Trustee Reddy
Seconded: Trustee Martin
ROLL CALL VOTE:
Ayes: 6 Trustees Jain, Manzo, Martin, Nagle, Reddy, Tiesenga
Nays: 0 None
Abstain: 0 None
Absent: 0 None
Motion Passed
2. Ordinance G-1276, An Ordinance Amending the Village of Oak Brook Code of Ordinances, As
Amended, Title 4, Chapter 1, Section 8A to Increase the Number of Authorized Class B Liquor
Licenses By One to Twenty for Life Time Fitness
Life Time Oak Brook
2000 Oakbrook Ctr.
Oak Brook, IL 60523
Trustee Nagle recused himself and exited the room.
President Herman initiated the discussion regarding the allowance of Life Time Fitness to sell
prepackaged liquor in its original packaging for consumption off premises.
MOTION: Ordinance G-1276, An Ordinance Amending the Village of Oak Brook Code of
Ordinances, As Amended, Title 4, Chapter 1, Section 8A to Increase the Number of
Authorized Class B Liquor Licenses By One to Twenty for Life Time Fitness
Life Time Oak Brook
2000 Oakbrook Ctr.
Oak Brook, IL 60523
Motioned: Trustee Reddy
Seconded: Trustee Martin
ROLL CALL VOTE:
Ayes: 0 None
Nays: 5 Trustees Jain, Manzo, Martin, Reddy, Tiesenga
Recuse: 1 Trustee Nagle
Absent: 0 None
Motion Failed
3. Discussion only on Implementing a Municipal Grocery Retailers’ Occupation Tax and a Municipal
Grocery Service Occupation Tax in the Village of Oak Brook, Illinois
Board of Trustees Minutes Page 7 of 7 Regular Meeting of August 12, 2025
President Herman began the discussion regarding the implementation of a grocery tax in the Village
by providing some background on the State’s decision to remove the grocery tax and allowing
municipalities to make a choice regarding whether to implement it within their jurisdictional
boundaries.
Trustee Martin asked questions regarding the responsibility of collecting and auditing the taxes.
Finance Director Fumero explained the tax imposition on Home Rule vs. Non-Home Rule town.
9.BOARD UPDATES
Trustees Reddy, Martin, Manzo, Jain, Tiesenga and President Herman addressed the public.
10.ADJOURN TO CLOSED SESSION
MOTION: Motion to Adjourn to Closed Session the Regular Board of Trustees at 7:57 p.m.
Motioned: Trustee Reddy
Seconded: Trustee Manzo
ROLL CALL VOTE:
Ayes: 5 Trustees Jain, Manzo, Martin, Nagle, Reddy
Nays: 0 None
Abstain: 0 None
Absent: 0 None
Motion Passed
Trustee Tiesenga present via Zoom, could not be heard due to technical difficulties.
11.ADJOURNMENT
MOTION: Motion to Adjourn Regular Board of Trustees at 9:05 p.m.
Motioned: Trustee Nagle
Seconded: Trustee Manzo
ROLL CALL VOTE:
Ayes: 6 Trustees Jain, Manzo, Martin, Nagle, Reddy, Tiesenga
Nays: 0 None
0 None Abstain:
Absent:
Motion Passed
0 None
ATTEST:
Netasha Scarpiniti
Village Clerk
/s/ Netasha Scarpiniti