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HomeMy WebLinkAboutPZ - MINUTES 2025-10-01MINUTES OF THE OCTOBER 1, 2025 VILLAGE OF REGULAR MEETING OF THE OAK B R9 , K , PLANNING & ZONING COMMISSION OF THE VILLAGE OF OAK BROOK APPROVED AS AMENDED ON DECEMBER 3, 2025 1. CALL TO ORDER: The Meeting of the Planning & Zoning Commission was called to order by Vice Chairman Wayne Ziemer at 5:15 p.m. at 714 Enterprise Drive announcing that no business would be discussed. 2. ROLL CALL AT 714 ENTERPRISE DRIVE Cathy Chiarelli called the roll with the following persons: PRESENT: Vice Chairman Ziemer, Members Jeffery Bulin, Richard DiBernardo, Natalie Cappetta, Rama Hasan, Baker Nimry, James Pontrelli and Kenneth Wilczak. IN ATTENDANCE: Director Rebecca Von Drasek, Village Planner Rama Raman and Planning Technician Cathy Chiarelli 3. ADJOURNMENT AT 714 ENTERPRISE DRIVE Motion by Member Bulin, seconded by Member Cappetta to adjourn the meeting at 6:15PM. VOICE VOTE: Motion carried. CALL TO ORDER ROLL CALL ADJOURNMENT 4. CALL TO ORDER — RECONVENED AT DEAN BOARD ROOM ROLL CALL Cathy Chiarelli called the roll with the following persons: PRESENT: Vice Chairman Ziemer, Members Jeffery Bulin, Richard DiBernardo, Natalie Cappetta, Rama Hasan, Baker Nimry, James Pontrelli and Kenneth Wilczak. IN ATTENDANCE: Village Attorney Christian Ketter, Director Rebecca Von Drasek, Fire Chief Kevin Fleege, Superintendent of Public Works John Temes, Village Planner Rama Raman and Planning Technician Cathy Chiarelli APPROVAL OF MINUTES 5. REGULAR PLANNING & ZONING COMMISSION MEETING OF MAY 7. 2025 MAY 7, 2025 Motion by Member Bulin, seconded by Member DiBernardo to approve the minutes of the May 7, 2025 Regular Planning & Zoning Commission meeting as written. VOICE VOTE: Motion Carried. 6. UNFINISHED BUSINESS UNIFINISHED BUSINESS There was no unfinished business. VILLAGE OF OAK BROOK Regular Planning & Zoning Commission Minutes Pa�genl 0 4 October 1, 2025 7. NEW BUSINESS NEW BUSINESS A. 714 ENTERPRISE DRIVE —PLANNED DEVELOPMENT —EVENT VENUE 714 ENTERPRISE DR PUD-EVENT VENUE Vice Chairman Wayne Ziemer announced the reconvening of the public hearing and swore in those wishing to speak on the matter. Planner Raman provided an overview of the petition. Diana Burton, 714 Enterprise Drive Suite 101, Oak Brook, owner of the studio and tenant of the building, explained that the studio's primary function was as a design space intentionally created to feel like a private residence, making it ideal for hosting small events. She presented several slides showcasing the current venue, noting that the space could accommodate up to 50 people. She also discussed a few items of concern from the Village representatives in the prefiling meeting: • The DuPage Department of Health stated that as long as no food is prepared in the studio and any contracted event uses a licensed caterer who cooks in a commercial kitchen, the studio did not require additional permits. • Egress — The door that leads to the studio would need to be reversed to open outward into the hallway. Also, the office doors would need to be removed in order to access that exit door more freely. • Restrooms — The building owner researched building code and asserted that the number of restrooms on site were adequate for hosting events up to 50 people. Member Nimry asked if the total number of attendees included employees. Ms. Burton confirmed that employees would be included in that number and would always have at least one staff member onsite during any event. Members questioned food, beverages, cleanup and hours of operation. Ms. Burton said that the studio would be rented to licensed caterers that would provide all food, beverages, dishes and cleanup. Events would occur on weekdays after 5:00pm and throughout the day on weekends. Members raised concerns about the parking diagram included in the case file, which showed parking in the front circle and along the drive aisle. Fire Chief Fleege stated that parking would not be permitted in the drive aisle or the front circle. VILLAGE OF OAK BROOK Regular Planning & Zoning Commission Minutes Page 2 of 4 --J�ao. October 1, 2025 Member Pontrelli asked how the Studio planned to document caterers' liquor licenses and insurance. He suggested that they maintain a log of all caterers and their corresponding liquor licenses. Ms. Burton responded that they would work with their attorney to develop rental contracts and would look into the matter to ensure appropriate coverage. Member Cappetta questioned the sign and landscaping waivers. Ms. Burton stated that the sign would be illuminated and surrounded by the current landscaping and any sign would be code compliant. Member Bulin inquired about the number of parking spaces required, following Fire Chief Fleege's statement that parking would not be allowed in the drive aisle or front circle. Planner Raman said that the remaining 34 parking spaces were sufficient. Vice Chair Ziemer asked whether the Studio could establish an agreement with the neighboring property to the east for additional parking. Ms. Burton responded that the building owner had suggested the same, and they intended to pursue the idea. Member Bulin discussed the requirement of 50% masonry as directed by the Board of Trustees and was adamantly against it. Director Von Drasek discussed trash enclosures, specifically calling on the owners to recognize if additional dumpsters or additional trash pickup were needed. She did not believe building a trash enclosure was necessary, due to the current location. Ms. Burton was willing to double the trash pickup if necessary. Director Von Drasek mentioned a Shared Parking Agreement that may be used to facilitate additional parking. Member Cappetta asked whether the Studio would be required to obtain a license for events where alcohol is consumed. Director Von Drasek stated that she would look into the matter. Motioned by Member Hasan, seconded by Member Bulin to recommend approval of the planned development, subject to the following conditions: 1. The Fire Department and Development Services shall issue an Occupancy Permit prior to operation of the event venue. VILLAGE OF OAK BROOK Regular Planning & Zoning Commission Minutes Page 3 of October 1, 2025 2. Sign proposals shall comply with applicable sign code regulations of the Oak Brook zoning ordinance unless otherwise modified or varied. 3. Parking shall be prohibited in the circle and side drive isle. A Shared Parking Agreement to add 16 parking spaces is required and to be recorded with DuPage County. 4. An applicant representative will always be onsite during an event. 5. Hours of operation for events are limited to - starting after 5pm weekdays, all day weekends and ending no later than 12am. 6. Alcohol service shall comply with Village Liquor Code. 7. Compliance with Plans: The event venue use and operation will be in substantial compliance with the plans and documents as submitted, except for minor changes approved by the Development Services Director and Village Manager in accordance with Section 13-15-8 of the Zoning Ordinance. ROLL CALL: Ayes: 8 — Vice Chairman Ziemer, Members Bulin, Cappetta, DiBernardo, Hasan, Nimry, Pontrelli and Wilczak, Motion carried. Absent: 1 - Chairman Iyer PUBLIC COMMENT There was no public comment. 9. ADJOURNMENT: Motion by Member Bulin, seconded by Vice Chairman Ziemer to adjourn the meeting at 7:20PM. VOICE VOTE: Motion carried. ATTEST: Is/ Rebecca Von Drasek Rebecca Von Drasek Director of Development Services VILLAGE OF OAK BROOK Regular Planning & Zoning Commission Minutes Page 4 0 4 October 1, 2025 PUBLIC COMMENT ADJOURNMENT