HomeMy WebLinkAboutMinutes - 10/07/2025 - Board of TrusteesBoard of Trustees Minutes Page 1 of 3 Special Meeting of October 7, 2025
MINUTES OF THE OCTOBER 7, 2025 SPECIAL
MEETING OF THE PRESIDENT AND BOARD OF
TRUSTEES OF THE VILLAGE OF OAK BROOK
APPROVED AS WRITTEN ON
DECEMBER 09, 2025
1. CALL TO ORDER
The Special Meeting of the Village Board of Trustees was called to order by President Laurence E.
Herman in the Samuel E. Dean Board Room at 7:01 p.m. The Pledge of Allegiance was recited.
2. ROLL CALL
Clerk Netasha Scarpiniti called the roll:
PRESENT: Trustees Naveen Jain, Michael Manzo, Melissa Martin, Edward Tiesenga and President
Laurence E. Herman
VIA ZOOM: None
ABSENT: Trustee James Nagle, A. Suresh Reddy
IN ATTENDANCE: Village Manager Greg Summers, Assistant Village Manager Joseph Mitchell,
Information Technology Director Tom Gilbert, Police Chief Brian Strockis, Public Works Director Tim
O'Malley, Head Librarian Jacob Post, Finance Director Marilyn Fumero, Fire Chief Kevin Fleege,
Development Services Director Rebecca Von Drasek, Sports Core Director Art Segura
3. PRESIDENT’S OPENING COMMENTS
None
4. PUBLIC COMMENTS
President Herman urged civility and reminded the public about the time limit.
Public Comments by: Anne Huber about Chic Chef operations.
5. 2026 BUDGET WORKSHOP
A. Overview of Budget
Village Manager Summers provided an introductory summary overview of the upcoming
presentations. He defined budget terms, projected rise in expenditures, and revenue growth. He
emphasized a zero-based balanced budget, and spoke about the decline in utility taxes, a higher-
than-expected sales tax trend, changes in building and HVAC permits, and inflation moderation
while urging fiscal caution and contingency planning.
B. Review of Program Goals, Objectives, and Budget Requests in the Following Departments
Finance Director Fumero presented the Financial Services portion of the program. She discussed
overall personnel costs, a salary study, COLA increase from, merit increases, new part-time
positions, training and dues, and the transition of the health insurance to IPBC.
1. Legislative & General Management (Including Board of Trustees, Human Resources, Risk
Management, Information Technology Services)
Village Manager Summers presented the Board's goals and objectives, mentioning economic
development, fiscal stability, changes in Oak Brook branding, a new position for a part-time
administrative assistant, anticipated higher litigation costs, and reinvestment into infrastructure.
He stated that costs surrounding customer service will remain stable in the upcoming year with
only minor adjustments.
Board of Trustees Minutes Page 2 of 3 Special Meeting of October 7, 2025
Assistant Village Manager Mitchell explained the goals and objectives for the Human Resources
Department, including implementation of a wellness program, benefits portal, and supervisor
training. He discussed Risk Management, background checks for youth programs, and projected
costs associated with claims.
Information Technology Director Gilbert presented goals and objectives for the department. He
mentioned staff training, modernization of technology, cybersecurity, software subscription costs,
reduction in hardware needs, and fund allocation for software.
2.Financial Services
Finance Director Fumero spoke about the exploration of new financial software, expansion and
automation of the e-procurement software, staffing role reallocation and lowered costs
surrounding the implementation of outsourced services such as check printing.
3.Development Services
Development Services Director Von Drasek presented goals and objectives for the Development
Services Department, including the addition of a new part-time code enforcement officer,
increased costs surrounding AICP certification for the Village Planner, and decreased costs due
to the outsourced elevator inspection services.
4.Library
Head Librarian Post presented the goals and objectives for the Oak Brook Public Library,
mentioned the diverse collection of books, online presence, additional meeting space included in
the master plan within the capital improvements projects, and shared requests for a new book
return box, lobby furniture replacement, and NYT online subscription.
5.Police
Police Chief Strockis talked about the four pillars of policing, expansion of the Real-Time Crime
Center by utilizing civilian operators, integration of the Oakbrook Center cameras into the Real-
Time Crime Center system, reduction in costs surrounding removal of special detail at one of the
retail stores within Oakbrook Center, available grant funding, and the anticipation of revenue
through asset-sharing by DEA Task Force.
6.Fire
Fire Chief Fleege shared the Fire Department's goals and objectives, including reduction in
overtime, employee retention, leadership development, need for an increase in training for less
experienced crews, and costs associated with equipment updates. He spoke about efficiency in
response time and time spent on scene.
6.ADJOURNMENT
Village Manager Summers closed the workshop by summarizing the presented budgets and highlighted the
achievement of the balanced operating budget, announced that the next portion of the budget workshop
will be held on November 4th and will include: Sports Core, Hotel Fund, Public Works, and Capital
Improvements.
MOTION: Motion to Adjourn Special Board of Trustees Meeting at 8:41 p.m.
Motioned: Trustee Martin
Board of Trustees Minutes Page 3 of 3 Special Meeting of October 7, 2025
Seconded: Trustee Manzo
ROLL CALL VOTE:
Ayes: 4 Trustees Jain, Manzo, Martin, Tiesenga
Nays: 0 None
Abstain: 0 None
Absent: 2 Trustees Nagle and Reddy
Motion Carried
ATTEST: ______________________________________________
Netasha Scarpiniti
Village Clerk
/s/ Netasha Scarpiniti