HomeMy WebLinkAboutAgenda - 05/27/2025 - Board of TrusteesBoard of Trustees Agenda Page 1
BOARD OF TRUSTEES
SAMUEL E. DEAN BOARD ROOM
BUTLER GOVERNMENT CENTER
1200 OAK BROOK ROAD
OAK BROOK, ILLINOIS
630-368-5000
Regular Meeting
Tuesday, May 27, 2025
7:00 PM
“Please be advised that any proposed documents attached hereto are in draft form and vary from
the final versions which are adopted at the meeting as set forth herein.”
1. CALL TO ORDER
2. ROLL CALL
3. PRESIDENT’S OPENING COMMENTS
A. Tree City USA Award
4. PUBLIC COMMENTS
5. APPROVAL OF MINUTES
A. Regular Board of Trustees Meeting Minutes of April 08, 2025
B. Regular Board of Trustees Meeting Minutes of April 22, 2025
C. Regular Board of Trustees Meeting Minutes of May 13, 2025
D. Regular Executive Meeting Minutes of April 8, 2025
6. CONSENT AGENDA
All items on the Consent Agenda are considered to be routine in nature and will be enacted in one
motion. There will be no separate discussion of these items unless a Board member so requests, in
which event, the item will be removed from the Consent Agenda and considered as the first item
after approval of the Consent Agenda.
A. Accounts Payable for Period Ending: May 9, 2025 - $950,192.58
Accounts Payable for Period Ending: May 21, 2025 - $1,766,388.63
1. LEGAL SERVICES:
a) Ottosen DiNolfo Hasenbald & Castaldo, Ltd. - Legal Services - April 2025 -
46,719.76 (FY25 YTD - $106,651.11)
b) Lamp Law LLC - Legal Services - April 2025 - $3,333.33 (FY25 YTD -
$13,333.32)
c) Croke Fairchild Duarte & Beres - Legal Services - April 2025 - $795.00 (FY25
YTD $795.00)
TOTAL LEGAL BUDGET FOR 2025 IS $325,287.96
TOTAL LEGAL BILLS PAID FOR 2025 - YTD - $123,325.43
Board of Trustees Agenda Page 2
2. Du-Comm - Fire Department Quarterly Shares May 1, 2025 - July 31,
2025 - $37,876.75
3. Baxter & Woodman Consulting Engineers - 2025 Streets
Improvement Project - $32,710.75
4. CR Peterson, Inc. - Tennis Courts Spring Maintenance - $23,210.00
5. Intergovernmental Risk Management Agency - March 2025
Deductible - $45,723.60
6. Al Warren Oil Co., Inc. - Unleaded Gosoline - $20,380.49
7. GPS Industries, LLC. - Golf GPS Tracking - $48,470.40
8. BCBS - Health Care Services - May 2025 - $235,698.29
9. EZA Engineering PLLC - Professional Engineering Services - April
2025 - $23,753.92
10. Engineering Resource Associates - Ginger Creek WM Storm Sewer
Improvements - $20,444.16
11. Insight Public Sector, Inc. - Wireless Router - $26,038.20
12. DuPage Convention & Visitor Bureau - 1st Quarter 2025 - 25% of 1%
- $24,707.49
13. Alex Meneges - Bond Refund for Property at 1017 Birchwood Road -
$27,674.00
14. Chicagoland Pool Management - June 1st Payment on Pool
Management Contract - $51,582.00
15. Du-Comm - Police Department Quarterly Shares May 1, 2025 - July
31, 2025 - $137,224.75
16. DuPage Water Commission - Water Consumption - April 2025 -
$334,872.54
17. Intergovernmental Risk Management Agency - April 2025 Deductible
- $43,291.24
18. Trotter and Associates, Inc. - Water System Disinfection
Modernization - $24,725.00
19. Enterprise FM Trust - Vehicle Leeses - May 2025 - $43,191.86
20. Performance Delivery, Inc. d.b.a. Cover The Tees - Golf Driving
Range Construction Project - $159,340.20
B. Approval of Payroll Paydate: May 01, 2025 - $946,191.12
May 15, 2025 - $954,574.81
C. Village of Oak Brook – Monthly Financial Reports
D. Authorization to Pay Bills For the Second Meeting in June, July and August
Board of Trustees Agenda Page 3
E. Public Works Week Proclamation
F. Authorization to Seek Bids or Proposals or Negotiate Contracts:
1. RFP for Public Relations & Social Media Services
7. ITEMS REMOVED FROM CONSENT AGENDA
8. BOARDS AND COMMISSION RECOMMENDATION
A. VOB - Text Amendment - Floor Area Ratio (FAR) Definition - Zoning Regulations
B. 23 Concord Drive – Floor Area Ratio (FAR) Setback Variation
9. ACTIVE BUSINESS
A. Ordinances & Resolutions
1. Resolution R-2300, A Resolution Approving the Award Contract to
the Lowest Responsible Bidder, K-Five Construction, of Westmont,
IL for the Hot-Mix Asphalt Material Purchase
2. Resolution R-2301, A Resolution to Adopt the 2025 Shared-Use Path
and Bike Route Master Plan
3. Resolution R-2302 A Resolution Approving the Final Plat of
Consolidation for the Property Commonly Known as 3500 Madison
Street, Oak Brook, Illinois
4. Resolution R-2303, A Resolution Approving and Authorizing the
Execution of a Memorandum of Understanding By and Between the
Emergency Telephone System Board of DuPage County (ETSB) and
the Village of Oak Brook for Computer Aided Dispatch Interface
Access
5. Resolution R-2304, A Resolution to Waive Competitive Bidding and
Authorize the Award of a 60 - Month Lease and Equipment
Maintenance Agreement to Gordon Flesch D/B/A GFC Leasing, of
Madison, WI, for the Replacement of Eleven (11) Multi - Function
Device Copiers
6. Ordinance S-1728, An Ordinance Authorizing the Sale or Donation or
Recycling or Disposal of Certain Items of Personal Property Owned
By the Village of Oak Brook
B. Discussion on Sports Core Committee Recommendation and Sub-
Committee Findings Regarding Long-Term Sustainability of the Bath and
Tennis Facilities & a Revised Proposal From the Existing Licensee Operator
10. BOARD UPDATES
11. ADJOURN TO CLOSED SESSION
For the Purpose of Discussing (1) Minutes of Meetings Lawfully Closed Under This Act, (2) to
consider litigation probable or imminent or pending against, affecting, or on behalf of the Village,
Pursuant to 2(C)(21), 2(C)(11) Of the Illinois Open Meetings Act Respectively
Board of Trustees Agenda Page 4
12. ADJOURNMENT
In accord with the provisions of the American with Disabilities Act, any individual who is in need of a
reasonable accommodation in order to participate in or benefit from attendance at this public meeting
should contact the Butler Government Center (Village Hall), at 630-368-5010 as soon as possible before
the meeting date.