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HomeMy WebLinkAboutMinutes - 12/09/2025 - Board of TrusteesBoard of Trustees Minutes Page 1 of 10 Regular Meeting of December 9, 2025 MINUTES OF THE DECEMBER 9, 2025 REGULAR MEETING OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF OAK BROOK APPROVED AS WRITTEN ON JANUARY 13, 2025 1. CALL TO ORDER The Regular Meeting of the Village Board of Trustees was called to order by President Laurence E. Herman in the Samuel E. Dean Boardroom of the Butler Government Center at 7:00 p.m. The Pledge of Allegiance was recited. 2. ROLL CALL Clerk Netasha Scarpiniti called the roll: PRESENT: Trustees Naveen Jain, Michael Manzo, James Nagle, A. Suresh Reddy, Edward Tiesenga and President Laurence E. Herman VIA ZOOM: None ABSENT: Trustee Melissa Martin IN ATTENDANCE: Village Manager Greg Summers, Assistant Village Manager Joseph Mitchell, Information Technology Director Tom Gilbert, Police Chief Brian Strockis, Public Works Director Tim O'Malley, Head Librarian Jacob Post, Finance Director Marilyn Fumero, Fire Chief Kevin Fleege, Development Services Director Rebecca Von Drasek, Sports Core Director Art Segura, and Village Attorney Meganne Trela 3. PRESIDENT’S OPENING COMMENTS President Herman wished everyone a happy holiday season with joy, health, and prosperity in the new year. He also expressed gratitude and appreciation to Village Staff for their commitment and hard work throughout the year. Development Services Director Von Drasek introduced the presenters for Murphy Real Estate Services. A. Presentation - Murphy Real Estate Services – Preliminary Board Review of Planned Development for Lot 2 of Franklin North Subdivision (1900 Spring Road) Representatives from Murphy Development Group, LLC presented the concept for 1900 Spring Road. 4. PUBLIC HEARING – PROPOSED 2026 BUDGET The Public Hearing - Proposed 2026 Budget was called to order by President Laurence E. Herman in the Samuel E. Dean Boardroom of the Butler Government Center at 7:43 p.m. The Roll Call was called. Clerk Netasha Scarpiniti called the roll: PRESENT: Trustees Naveen Jain, Michael Manzo, James Nagle, A. Suresh Reddy, Edward Tiesenga and President Laurence E. Herman VIA ZOOM: None ABSENT: Trustee Melissa Martin IN ATTENDANCE: Village Manager Greg Summers, Assistant Village Manager Joseph Mitchell, Information Technology Director Tom Gilbert, Police Chief Brian Strockis, Public Works Director Tim O'Malley, Head Librarian Jacob Post, Finance Director Marilyn Fumero, Fire Chief Kevin Fleege, Development Services Director Rebecca Von Drasek, Sports Core Director Art Segura, and Village Attorney Meganne Trela MOTION: To Close the PUBLIC HEARING – PROPOSED 2026 BUDGET Board of Trustees Minutes Page 2 of 10 Regular Meeting of December 9, 2025 Motioned: Trustee Nagle Seconded: Trustee Tiesenga ROLL CALL VOTE: Ayes: 4 Trustees Jain, Manzo, Nagle, Tiesenga Nays: 0 None Abstain: 0 None Absent: 2 Trustees Martin and Reddy Motion Passed 5. PUBLIC COMMENTS Cindy Groh : Leaf pickup program. 6. APPROVAL OF MINUTES A. Special Board of Trustees Meeting Minutes of October 07, 2025 MOTION: To Approve Special Board of Trustees Meeting Minutes of October 07, 2025 Motioned: Trustee Reddy Seconded: Trustee Manzo VOICE VOTE: Passed B. Special Board of Trustees Meeting Minutes of October 09, 2025 MOTION: To Approve Special Board of Trustees Meeting Minutes of October 09, 2025 Motioned: Trustee Reddy Seconded: Trustee Manzo VOICE VOTE: Passed C. Regular Board of Trustees Meeting Minutes of October 14, 2025 MOTION: To Approve Regular Board of Trustees Meeting Minutes of October 14, 2025 Motioned: Trustee Reddy Seconded: Trustee Jain VOICE VOTE: Passed D. Regular Board of Trustees Meeting Minutes of October 28, 2025 MOTION: To Approve Regular Board of Trustees Meeting Minutes of October 28, 2025 Motioned: Trustee Reddy Seconded: Trustee Jain VOICE VOTE: Passed E. Special Board of Trustees Meeting Minutes of November 4, 2025 Board of Trustees Minutes Page 3 of 10 Regular Meeting of December 9, 2025 MOTION: To Approve Special Board of Trustees Meeting Minutes of November 4, 2025 Motioned: Trustee Reddy Seconded: Trustee Manzo VOICE VOTE: Passed F. Regular Board of Trustees Meeting Minutes of November 11, 2025 MOTION: To Approve Regular Board of Trustees Meeting Minutes of November 11, 2025 Motioned: Trustee Reddy Seconded: Trustee Manzo VOICE VOTE: Passed 7. CONSENT AGENDA A. Accounts Payable for Period Ending: November 20, 2025 - $2,956,264.33 Accounts Payable for Period Ending: December 3, 2025 - $1,122,915.12 1. LEGAL SERVICES: a) Clark Baird Smith LLP - Legal Services - October 2025 - $473.50 Clark Baird Smith LLP - Legal Services - November 2025 - $355.00 (FY2025 YTD - $5,542.50) b) Croke Fairchild Duarte & Beres - Legal Services - October 2025 - $11,722.50 c) Ottosen DiNolfo Hasenbalg & Castaldo, Ltd. - Legal Services - September 2025 - $30,751.46 Ottosen DiNolfo Hasenbalg & Castaldo, Ltd. - Legal Services - October 2025 - $39,528.62 (FY2025 YTD - $301,103.57) TOTAL LEGAL BUDGET FOR 2025 - $325,287.96 TOTAL LEGAL BILLS PAID FOR 2025 - YTD - $509,793.53 2. DuPage Convention and Visitors Bureau - 3rd Quarter 2025 - 25% of 1% - $41,054.06 3. Leibold Irrigation, Inc. - Sports Core Pump Station - $165,750.00 4. DuPage Water Commission - Water Consumption - October 2025 - $494,519.60 5. Civiltech Engineering, Inc. - In-House Civil Engineering Services - from September 27, 2025 to October 31, 2025 - $24,660.67 6. A Lamp Concrete Contractors, Inc. - Oak Brook 2025 Street Improvements - $205,458.38 7. Martam Construction Inc. - Jorie Blvd over Ginger Creek Culvert Project - $302,406.33 8. Cerniglia Co. - Woodside & Forest Glen Watermain Improvements - Pay Application No.8 - $960,886.82 9. Earthwerks Land Improvement & Development Co. - Sports Core Storm Water Improvements Project - $322,124.70 Board of Trustees Minutes Page 4 of 10 Regular Meeting of December 9, 2025 10. Deer & Company - Golf Maintenance Equipment - $83,278.00 11. BCBSIL - Health Care Services - December 2025 - $232,796.76 12. Nobletec LLC - Microsoft Office 265 NCE Agreement - $26,582.30 13. Key Code Media, Inc. - Board Room Audio Equipment - $40,912.00 14. Du-Comm - Alarm Monitoring - Q3 - 2025 - $22,120.40 15. Al Warren Oil Co., Inc. - Fuel Purchase - $20,770.50 16. CivicPlus LLC - Website Annual Maintenance & Support - $21,456.16 17. Engineering Resource Associates - Ginger Creek Watermain Storm Sewer Improvement Project - $30,005.24 18. Era-Valdivia Contractors, Inc. - Professional Services for Water Reservoirs A&B Mixing Systems Project - $182,300.40 B. Approval of Payroll Paydate: November 13, 2025 - $1,021,426.60 November 26, 2025 - $947,359.09 C. Village of Oak Brook – Monthly Financial Reports D. Ordinances & Resolutions 1. Ordinance S-1737, An Ordinance Authorizing the Sale or Donation or Recycling or Disposal of Certain Items of Personal Property Owned By the Village of Oak Brook Clerk Scarpiniti read the Consent Agenda. MOTION: Motion to Approve the Consent Agenda and Authorize the expenditures as Presented Motioned: Trustee Jain Seconded: Trustee Reddy ROLL CALL VOTE: Ayes: 5 Trustees Jain, Manzo, Nagle, Reddy, Tiesenga Nays: 0 None Abstain: 0 None Absent: 1 Trustee Martin Motion Passed 8. ITEMS REMOVED FROM CONSENT AGENDA None 9. ACTIVE BUSINESS A. Ordinances & Resolutions 1. Resolution R-2278, A Resolution Approving a Termination and Release Agreement for Water Service; (Mid-America Plaza) MOTION: To Pass Resolution R-2278, A Resolution Approving a Termination and Release Board of Trustees Minutes Page 5 of 10 Regular Meeting of December 9, 2025 Agreement for Water Service; (Mid-America Plaza) as Presented. Development Services Director Von Drasek presented the Resolution R-2278. Motioned: Trustee Reddy Seconded: Trustee Manzo ROLL CALL VOTE: Ayes: 4 Trustees Jain, Nagle, Reddy, Tiesenga Nays: 0 None Abstain: 0 None Absent: 2 Trustees Martin and Manzo Motion Passed 2. Resolution R-2325, A Resolution Authorizing and Approving the 2026 Municipal Partner Contract with the DuPage Convention and Visitors Bureau MOTION: Resolution R-2325, A Resolution Authorizing and Approving the 2026 Municipal Partner Contract with the DuPage Convention and Visitors Bureau as Presented. Assistant Village Manager Mitchell presented Resolution R-2325. Motioned: Trustee Reddy Seconded: Trustee Jain ROLL CALL VOTE: Ayes: 5 Trustees Jain, Manzo, Nagle, Reddy, Tiesenga Nays: 0 None Abstain: 0 None Absent: 1 Trustee Martin Motion Passed 3. Resolution R-2326, A Resolution Awarding a Professional Consulting Services Agreement to Electrical Safety Specialists for the Arc Flash Analysis MOTION: Resolution R-2326, A Resolution Awarding a Professional Consulting Services Agreement to Electrical Safety Specialists for the Arc Flash Analysis as Presented. Public Works Director O'Malley presented Resolution R-2326. Motioned: Trustee Reddy Seconded: Trustee Manzo ROLL CALL VOTE: Ayes: 5 Trustees Jain, Manzo, Nagle, Reddy, Tiesenga Nays: 0 None Abstain: 0 None Absent: 1 Trustee Martin Motion Passed 4. Resolution R-2327, A Resolution Awarding a Professional Engineering Services Agreement to BLA, INC., for Design Engineering and Construction Inspection Services for the 2026 Streets Improvement Project Board of Trustees Minutes Page 6 of 10 Regular Meeting of December 9, 2025 MOTION: To Pass Resolution R-2327, A Resolution Awarding a Professional Engineering Services Agreement to BLA, INC., for Design Engineering and Construction Inspection Services for the 2026 Streets Improvement Project as Presented. Public Works Director O'Malley presented Resolution R-2327. Motioned: Trustee Manzo Seconded: Trustee Reddy ROLL CALL VOTE: Ayes: 5 Trustees Jain, Manzo, Nagle, Reddy, Tiesenga Nays: 0 None Abstain: 0 None Absent: 1 Trustee Martin Motion Passed 5. Resolution R-2328, A Resolution Awarding a Professional Engineering Services Agreement to Civiltech Engineering, Inc., of Itasca, Illinois for the Saddle Brook Watermain, Storm Sewer, & Roadway Improvement Project MOTION: To Pass Resolution R-2328, A Resolution Awarding a Professional Engineering Services Agreement to Civiltech Engineering, Inc., of Itasca, Illinois for the Saddle Brook Watermain, Storm Sewer, & Roadway Improvement Project as Presented. Public Works Director O'Malley presented Resolution R-2328. Motioned: Trustee Reddy Seconded: Trustee Manzo ROLL CALL VOTE: Ayes: 5 Trustees Jain, Manzo, Nagle, Reddy, Tiesenga Nays: 0 None Abstain: 0 None Absent: 1 Trustee Martin Motion Passed 6. Resolution R-2329, A Resolution Awarding a Professional Services Agreement to Sikich, LLC, of Naperville, Illinois, in the Amount of $98,370.00 ($31,830 for FY2026, $32,780 for FY2027, and $33,760 for FY2028) for Auditing Services MOTION: To Pass Resolution R-2329, A Resolution Awarding a Professional Services Agreement to Sikich, LLC, of Naperville, Illinois, in the Amount of $98,370.00 ($31,830 for FY2026, $32,780 for FY2027, and $33,760 for FY2028) for Auditing Services as Presented. Finance Director Fumero presented Resolution R-2329. Motioned: Trustee Reddy Seconded: Trustee Manzo ROLL CALL VOTE: Ayes: 5 Trustees Jain, Manzo, Nagle, Reddy, Tiesenga Nays: 0 None Board of Trustees Minutes Page 7 of 10 Regular Meeting of December 9, 2025 Abstain: 0 None Absent: 1 Trustee Martin Motion Passed 7. Resolution R-2330, A Resolution Awarding a Professional Services Agreement to The Howard E. Nyhart Company, Inc., of Indianapolis, Indiana, in the amount of $69,700 ($24,500 for FY2026, $20,700 for FY2027, and $24,500 for FY2028) for Actuarial Services. MOTION: To Pass Resolution R-2330, A Resolution Awarding a Professional Services Agreement to The Howard E. Nyhart Company, Inc., of Indianapolis, Indiana, in the amount of $69,700 ($24,500 for FY2026, $20,700 for FY2027, and $24,500 for FY2028) for Actuarial Services as Presented. Finance Director Fumero presented Resolution R-2330. Motioned: Trustee Reddy Seconded: Trustee Manzo ROLL CALL VOTE: Ayes: 5 Trustees Jain, Manzo, Nagle, Reddy, Tiesenga Nays: 0 None Abstain: 0 None Absent: 1 Trustee Martin Motion Passed 8. Ordinance S-1735, An Ordinance Authorizing Amendments and Transfers Among Budget Line Items the Village of Oak Brook, Illinois MOTION: To Pass Ordinance S-1735, An Ordinance Authorizing Amendments and Transfers Among Budget Line Items the Village of Oak Brook, Illinois. Finance Director Fumero presented Ordinance S-1735. MOTION: To Amend Ordinance S-1735, An Ordinance Authorizing Amendments and Transfers Among Budget Line Items the Village of Oak Brook, Illinois to Adjust the Contribution Amount to 2 Million Instead of the Proposed 4 Million Pension Funds. Motioned: Trustee Manzo Seconded: Trustee Reddy ROLL CALL VOTE: Ayes: 2 Trustees Manzo and Reddy Nays: 3 Trustees Nagle, Jain, Tiesenga Abstain: 0 None Absent: 1 Trustee Martin Motion Failed MOTION: To Pass Ordinance S-1735, An Ordinance Authorizing Amendments and Transfers Among Budget Line Items the Village of Oak Brook, Illinois as Originally Presented. Motioned: Trustee Reddy Seconded: Trustee Manzo Board of Trustees Minutes Page 8 of 10 Regular Meeting of December 9, 2025 ROLL CALL VOTE: Ayes: 4 Trustees Jain, Nagle, Reddy, Tiesenga Nays: 1 Trustee Manzo Abstain: 0 None Absent: 1 Trustee Martin Motion Passed 9. Ordinance S-1734, An Ordinance Adopting the Budget of the Village of Oak Brook for 2026 MOTION: To Pass Ordinance S-1734, An Ordinance Adopting the Budget of the Village of Oak Brook for 2026 as Presented. Finance Director Fumero presented Ordinance S-1734. Motioned: Trustee Manzo Seconded: Trustee Nagle ROLL CALL VOTE: Ayes: 5 Trustees Jain, Manzo, Nagle, Reddy, Tiesenga Nays: 0 None Abstain: 0 None Absent: 1 Trustee Martin Motion Passed 10. Ordinance S-1736, An Ordinance Approving the 2026 Classification, Salary and Salary Administration Policy MOTION: To Pass Ordinance S-1736, An Ordinance Approving the 2026 Classification, Salary and Salary Administration Policy as Presented. Finance Director Fumero presented Ordinance S-1736. Motioned: Trustee Manzo Seconded: Trustee Tiesenga ROLL CALL VOTE: Ayes: 5 Trustees Jain, Manzo, Nagle, Reddy, Tiesenga Nays: 0 None Abstain: 0 None Absent: 1 Trustee Martin Motion Passed 11. Ordinance G-1279, An Ordinance Amending Chapter 5 of Title 8 of the Village Code of the Village of Oak Brook, Illinois Relating to Water Charges MOTION: To Pass Ordinance G-1279, An Ordinance Amending Chapter 5 of Title 8 of the Village Code of the Village of Oak Brook, Illinois Relating to Water Charges as Presented. Finance Director Fumero presented Ordinance G-1279. Motioned: Trustee Reddy Seconded: Trustee Manzo ROLL CALL VOTE: Board of Trustees Minutes Page 9 of 10 Regular Meeting of December 9, 2025 Ayes: 5 Trustees Jain, Manzo, Nagle, Reddy, Tiesenga Nays: 0 None Abstain: 0 None Absent: 1 Trustee Martin Motion Passed B. Confirmation of Appointments 1. Confirmation of Appointments - Planning & Zoning Committee MOTION: To Confirm Appointments to the Planning & Zoning Committee President Herman reappointed James Pontrelli and Richard DiBernardo to the Planning & Zoning Commission for terms that expire May 2030, appointed Marc Simon to fill the vacated seat of Rajaraman Iyer, whose term expires May 2029, and appointed Wayne Ziemer as Chairman and Kenneth Wilczak as Vice Chairman. Motioned: Trustee Tiesenga Seconded: Trustee Manzo ROLL CALL VOTE: Ayes: 5 Trustees Jain, Manzo, Nagle, Reddy, Tiesenga Nays: 0 None Abstain: 0 None Absent: 1 Trustee Martin Motion Passed 10. BOARD UPDATES Trustees Reddy, Manzo, Tiesenga, Jain and Nagle addressed the public. 11. ADJOURN TO CLOSED SESSION MOTION: Motion to Adjourn Regular Board of Trustees to Closed Session for the Purpose of Discussing (1) Minutes of Meetings Lawfully Closed Under This Act, (2) to consider litigation probable or imminent or pending against, affecting, or on behalf of the Village, Pursuant to 2(C)(21), 2(C)(11) Of the Illinois Open Meetings Act Respectively 8:38 at p.m. Motioned: Trustee Reddy Seconded: Trustee Jain ROLL CALL VOTE: Ayes: 5 Trustees Jain, Manzo, Nagle, Reddy, Tiesenga Nays: 0 None Abstain: 0 None Absent: 1 Trustee Martin Motion Passed 12. ADJOURNMENT MOTION: Motion to Reconvene and Adjourn Regular Board of Trustees Meeting at 9:46 p.m. Motioned: Trustee Nagle Seconded: Trustee Reddy ROLL CALL VOTE: Board of Trustees Minutes Page 10 of 10 Regular Meeting of December 9, 2025 Ayes: 5 Trustees Jain, Manzo, Nagle, Reddy, Tiesenga Nays: 0 None Abstain: 0 None Absent: 1 Trustee Martin Motion Passed ATTEST: Netasha Scarpiniti Village Clerk /s/ Netasha Scarpiniti