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Home My WebLink AboutFinal Action - 12/09/2025 - Board of Trustees BOARD OF TRUSTEES MEETING SUMMARY OF THE REGULAR VILLAGE OF OAK BROOK BOARD OF TRUSTEES MEETING DECEMBER 09, 2025 BOARD ACTION TAKEN AT THE ABOVE MEETING: The comments shown are a brief summarization of the Board action taken, prepared by the Village Clerk’s Office on the day following the meeting. Accuracy is not guaranteed and this information is subject to correction when the official minutes are prepared and approved. 1. CALL TO ORDER ....................................................................................................................................... 7:00 p.m. 2. ROLL CALL ................................................................................................................................................. Trustee Martin Absent 3. PRESIDENT’S OPENING COMMENTS A. Presentation - Murphy Real Estate Services – Preliminary Board Review of Planned Development for Lot 2 of Franklin North Subdivision (1900 Spring Road) ................................................................ Presented 4. PUBLIC HEARING – PROPOSED 2026 BUDGET ................................................................................... 7:42 p.m. CLOSE OF PUBLIC HEARING RECONVENE TO REGULAR BOARD OF TRUSTEES MEETING 7:44 p.m. 5. PUBLIC COMMENTS 6. APPROVAL OF MINUTES A. Special Board of Trustees Meeting Minutes of October 07, 2025 .......................................................... Approved B. Special Board of Trustees Meeting Minutes of October 09, 2025 .......................................................... Approved C. Regular Board of Trustees Meeting Minutes of October 14, 2025 ......................................................... Approved D. Regular Board of Trustees Meeting Minutes of October 28, 2025 ......................................................... Approved E. Special Board of Trustees Meeting Minutes of November 4, 2025 ........................................................ Approved F. Regular Board of Trustees Meeting Minutes of November 11, 2025 ..................................................... Approved 7. CONSENT AGENDA: All items on the Consent Agenda are considered to be routine in nature and will be enacted in one motion. There will be no separate discussion of these items unless a Board member so requests, in which event, the item will be removed from the Consent Agenda and considered as the first item after approval of the Consent Agenda. BOT AGENDA Page 2 A. Accounts Payable for Period Ending: November 20, 2025 - $2,956,264.33 Accounts Payable for Period Ending: December 3, 2025 - $1,122,915.12 ............................................ Authorized 1. LEGAL SERVICES: a) Clark Baird Smith LLP - Legal Services - October 2025 - $473.50 Clark Baird Smith LLP - Legal Services - November 2025 - $355.00 (FY2025 YTD - $5,542.50) ............................................................................................................................ Authorized b) Croke Fairchild Duarte & Beres - Legal Services - October 2025 - $11,722.50 ................. Authorized c) Ottosen DiNolfo Hasenbalg & Castaldo, Ltd. - Legal Services - September 2025 - $30,751.46 Ottosen DiNolfo Hasenbalg & Castaldo, Ltd. - Legal Services - October 2025 - $39,528.62 (FY2025 YTD - $301,103.57) .......................................................................... Authorized TOTAL LEGAL BUDGET FOR 2025 - $325,287.96 TOTAL LEGAL BILLS PAID FOR 2025 - YTD - $509,793.53 2. DuPage Convention and Visitors Bureau - 3rd Quarter 2025 - 25% of 1% - $41,054.06 .......... Authorized 3. Leibold Irrigation, Inc. - Sports Core Pump Station - $165,750.00 ........................................... Authorized 4. DuPage Water Commission - Water Consumption - October 2025 - $494,519.60 ................... Authorized 5. Civiltech Engineering, Inc. - In-House Civil Engineering Services - from September 27, 2025 to October 31, 2025 - $24,660.67 ...................................................................................... Authorized 6. A Lamp Concrete Contractors, Inc. - Oak Brook 2025 Street Improvements - $205,458.38 .... Authorized 7. Martam Construction Inc. - Jorie Blvd over Ginger Creek Culvert Project - $302,406.33 ........ Authorized 8. Cerniglia Co. - Woodside & Forest Glen Watermain Improvements - Pay Application No. 8 - $960,886.82 .............................................................................................................................. Authorized 9. Earthwerks Land Improvement & Development Co. - Sports Core Storm Water Improvements Project - $322,124.70 .......................................................................................... Authorized 10. Deer & Company - Golf Maintenance Equipment - $83,278.00 ................................................ Authorized 11. BCBSIL - Health Care Services - December 2025 - $232,796.76 ............................................. Authorized 12. Nobletec LLC - Microsoft Office 265 NCE Agreement - $26,582.30 ....................................... Authorized 13. Key Code Media, Inc. - Board Room Audio Equipment - $40,912.00 ...................................... Authorized 14. Du-Comm - Alarm Monitoring Q3 2025 - $22,120.40 .............................................................. Authorized 15. Al Warren Oil Co., Inc. - Fuel Purchase - $20,770.50 ............................................................... Authorized 16. CivicPlus LLC - Website Annual Maintenance & Support - $21,456.16 .................................. Authorized 17. Engineering Resource Associates - Ginger Creek Watermain Storm Sewer Improvement Project - $30,005.24 .................................................................................................................... Authorized 18. Era-Valdivia Contractors, Inc. - Professional Services for Water Reservoirs A&B Mixing Systems Project - $182,300.40 ................................................................................................... Authorized B. Approval of Payroll Paydate: November 13, 2025 - $1,021,426.60 November 26, 2025 - $947,359.09 ......................................................... Approved C. Village of Oak Brook – Monthly Financial Reports .............................................................................. Approved D. Ordinances & Resolutions 1. Ordinance S-1737, An Ordinance Authorizing the Sale or Donation or Recycling or Disposal of Certain Items of Personal Property Owned By the Village of Oak Brook .............. Passed 8. ITEMS REMOVED FROM CONSENT AGENDA BOT AGENDA Page 3 9. ACTIVE BUSINESS A. Ordinances & Resolutions 1. Resolution R-2278, A Resolution Approving a Termination and Release Agreement for Water Service; (Mid-America Plaza). ......................................................................................................... Passed 2. Resolution R-2325, A Resolution Authorizing and Approving the 2026 Municipal Partner Contract with the DuPage Convention and Visitors Bureau ............................................................. Passed 3. Resolution R-2326, A Resolution Awarding a Professional Consulting Services Agreement to Electrical Safety Specialists for the Arc Flash Analysis ................................................................... Passed 4. Resolution R-2327, A Resolution Awarding a Professional Engineering Services Agreement to BLA, INC., for Design Engineering and Construction Inspection Services for the 2026 Streets Improvement Project ......................................................................................................................... Passed 5. Resolution R-2328, A Resolution Awarding a Professional Engineering Services Agreement to Civiltech Engineering, Inc., of Itasca, Illinois for the Saddle Brook Watermain, Storm Sewer, & Roadway Improvement Project .................................................................................................... Passed 6. Resolution R-2329, A Resolution Awarding a Professional Services Agreement to Sikich, LLC, of Naperville, Illinois, in the amount of $98,370.00 ($31,830 for FY2026, $32,780 for FY2027, and $33,760 for FY2028) for Auditing Services .............................................................................. Passed 7. Resolution R-2330, A Resolution Awarding a Professional Services Agreement to The Howard E. Nyhart Company, Inc., of Indianapolis, Indiana, in the amount of $69,700 ($24,500 for FY2026, $20,700 for FY2027, and $24,500 for FY2028) for Actuarial Services ............................ Passed 8. Ordinance S-1735, An Ordinance Authorizing Amendments and Transfers Among Budget Line Items the Village of Oak Brook, Illinois ........................................................................................... Passed 9. Ordinance S-1734, An Ordinance Adopting the Budget of the Village of Oak Brook for 2026 ...... Passed 10. Ordinance S-1736, An Ordinance Approving the 2026 Classification, Salary and Salary Administration Policy ....................................................................................................................... Passed 11. Ordinance G-1279, An Ordinance Amending Chapter 5 of Title 8 of the Village Code of the Village of Oak Brook, Illinois Relating to Water Charges ............................................................... Passed B. Confirmation of Appointments 1. Confirmation of Appointments - Planning & Zoning Committee .................................................... Confirmed 10. BOARD UPDATES 11. ADJOURN TO CLOSED SESSION For the Purpose of Discussing (1) Litigation Probable or Imminent or Pending Against, Affecting, or on Behalf of the Village, (2) To Consider the Compensation and/or performance of a specific employee or employees of the Village Pursuant to 2(C)(11), and 2(C)(1) of the Illinois Open Meetings Act Respectively ............................................................................................................................................. 8:38 p.m. 12. ADJOURNMENT ......................................................................................................................................... 9:46 p.m.