R-1356 - 04/08/2014 - ENGINEERING - Resolutions Supporting Documents ITEM 6.F.4)
Of 0 At
a
0
AGENDAITEM
Regular Board of Trustees Meeting
of
April 8, 2014
SUBJECT: Professional Services Agreement with Kluber,,Inc, for design of emergency power
system for the Butler Government Center
FROM. Mike Hullihan,P.E.,Village Engineer
BUDGET SOURCE,/BUDGET IMPACT. $40,430 from Account 421-90400 (a budget
adjustment will be required for this contract).
RECOMMENDED MOTION. I move that the Village Board adopt the authorize the
execution a professional services agreement with ICluber, Inc for design of emergency
power system for the Butler Government Center in an amount not to exceed $40,430.
ac round/History:
When the;Butler Government Center (BGC) was expanded in 2001, several modifications to the
electrical system were performed. The resulting configuration has several deficiencies including;
• Resistive heat circuits are not segregated resulting in unnecessary electrical billing for
non-resistive electrical consumption
• Backup generator does not power all necessary emergency functions
• Fewer to computer server room is insufficient
Current Effort:
As part of the ongoing efforts to increase energy efficiency at the BGC and the longstanding
electrical distribution issues outlined abode, Kluber Engineering performed a preliminary study
in 2011 to document deficiencies and suggest corrective strategies. The proposed design effort
will result in plans, specifications, and construction contract administration for a project which
will provide for comprehensive emergency power for the BGC. This will allow a follow-on
contract for correction of the energy efficiency issues in the BGC through elimination of the
A IN-
resistive heat circuit. Kluber, Inc. has been selected through a quality based selection process in
2001 and has subsequently rendered outstanding service on two other electrical/mechanical
engineering projects.
Recommendation:
That the Board authorizes execution of a professional services agreement with Kluber, Inc.
RESOLUTION 2014-ENG-ARCH-ELEC-BGC-AG-R-1356
A RESOLUTION APPROVING AND AUTHORIZING A PROFESSIONAL SERVICES AGREEMENT
BY AND BETWEEN THE VILLAGE OF OAK BROOK AND KLUBER, INC.
FOR ENGINEERING AND ARCHITECTURAL SERVICES RELATED TO THE INSTALLATION OF
AN EMERGENCY POWER SYSTEM AT THE BUTLER GOVERNMENT CENTER
WHEREAS, the Village has budgeted funds for design, bidding, and observation services related
to the installation of a new emergency power system at the Butler Government Center ("Services") in its
budget for Fiscal Year 2014; and
WHEREAS, the Village desires to retain an engineer to perform the Services; and
WHEREAS, Kluber, Inc. ("Klubee'), previously performed a preliminary study of the deficiencies
of the existing power system at the Butler Government Center; and
WHEREAS, pursuant to the Local Government Professional Services Selection Act ("Act'), 50
ILCS 510/0.01 et seq., and Section 1-7-6 of the Village Code, the Village is not required to follow the
notice, evaluation, and selection procedures set forth in the Act for engineering services provided by
engineers who have a satisfactory relationship with the Village; and
WHEREAS, the Village and Kluber desire to enter into and execute an agreement for Kluber to
provide the Services to the Village for an amount not to exceed $40,430 ("Agreement'), which
Agreement is attached to this Resolution as Exhibit A; and
WHEREAS, the President and Board of Trustees have determined that it is in the best interest of
the Village to enter into the Agreement;
NOW THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF
THE VILLAGE OF OAK BROOK, DU PAGE AND COOK COUNTIES, ILLINOIS as follows:
Section 1: Recitals. The foregoing recitals are hereby incorporated into, and made a part
of, this Resolution as the findings of the President and Board of Trustees of the Village of Oak Brook.
Section 2: Approval of the Agreement. The President and Board of Trustees hereby
approve the Agreement by and between the Village and Kluber in substantially the same form as
attached as Exhibit A.
Section 3: Authorization and Execution of the Agreement. The Village President and Village
Clerk shall be, and hereby are, authorized to execute the approved final Agreement on behalf of the
Village.
Section 4: Effective Date. This Resolution shall be in full force and effect upon passage and
approval in the manner provided by law.
[SIGNATURE PAGE FOLLOWS]
Resolution 2014-ENG-ARCH-ELEC-BGC-AG-R-1356
Authorizing Agmt.w/Kluber Inc.for Eng.&Arch.Srvcs.
Re:ER Power System at BGC
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APPROVED THIS 8th day of April, 2014
Gopal G. Lalmalani
Village President
PASSED THIS 8th day of April, 2014
Ayes:
Nays:
Absent:
ATTEST:
Charlotte K. Pruss
Village Clerk
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