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R-1359 - 04/22/2014 - POLICE DEPT. - Resolutions Supporting Documents ITEM 6.F.3) c� c' o .o t q�FCQtINtY,��� AGENDA ITEM Regular Board of Trustees Meeting of April 22,2014 SUBJECT: Mutual Aid Agreement with Illinois Law Enforcement Alarm System (ILEAS) FROM: James R. Kruger, Chief of Police BUDGET SOURCE/BUDGET IMPACT: None RECOMMENDED MOTION: Move to authorize the Village President to sign and the Village Clerk to attest to the updated Mutual Aid Agreement between the Village of Oak Brook and ILEAS. Backeround/H story: The Village of Oak Brook has been a member of ILEAS since the original mutual aid agreement was signed January 16, 2043. ILEAS was born out of necessity after the attacks of September 11,2001. The ILEAS car plan was modeled after the NIPAS car plan that the Oak Brook Police Department had been a member of for many years. Since 2003,there has been the need to update the agreement to include non-sworn assets and to define ILEAS as an entity better so that it can qualify for more opportunities for federal grant funding. After 9/11 there were ample opportunities for mutual aid funding that has since diminished. The new agreement does not change our responsibilities or cost of the annual membership fee of$120. Just about every law enforcement agency in Illinois is a member of ILEAS and our continued membership is critical to our ability to maintain the safety of our community in the event of a manmade or natural disaster. Recommendation: We would request the attached Mutual Aid Agreement be apprpved for the Village President to execute and the Village Clerk attest. Last saved by jkruger [:\POLICE\jkruger\Vi1Iage Board Repoits\MOU ILEAS O42214.docx Last printed 4/7/2014 9:05 AM ILLINOIS LAW ENFORCEMENT ALARM SYSTEM Mutual Aid Agreement The undersigned law enforcement agencies agree pursuant to the Constitution of the State of Illinois (Ill. Const.Art.VII, sec. 10),the Illinois Intergovernd►ental Cooperation Act (5 ILCS 220/1 et seq.),the Local Governmental and Governmental Employees Tort Immunity Act (745 ILCS 10/7-101 et seq.) and the Illinois Municipal Code (65 ILCS 5/11-1-2.1), as follows: Section 1 Purpose of Agreement This Agreement is made in recognition of the fact that natural or man-made occurrences may result in emergencies that exceed the resources,equipment and/or law enforcement personnel of a law enforcement agency. Each law enforcement agency who signs a copy of this Agreement has and does express its intent to aid and assist the other participating law enforcement agencies during an emergency by assigning some of their resources, equipment and/or law enforcement personnel to the affected law enforcement agency as circumstances permit and in accordance with the terms of this Agreement.The specific intent of this Agreement is to safeguard the lives, persons and property of citizens during an emergency by enabling other law enforcement agencies to provide additional resources, equipment and/or law enforcement personnel as needed. Section 2 Definitions For the purpose of this Agreement, the following terms are defined as follows: Aiding law enforcement agency. A participating law enforcement agency that provides resources, equipment and/or law enforcement personnel to a stricken law enforcement agency during an emergency. Disaster. An occurrence or threat of widespread or severe damage, injury or loss of life or property resulting from any natural or technological cause, including but not limited to fire, flood, earthquake,wind, storm, hazardous materials spill or other water contamination requiring emergency action to avert danger or damage,epidemic, air contamination,blight,extended periods of severe and inclement weather,drought infestation,oritical shortages of essential fuels and energy,explosion, riot, hostile military or paramilitary action, or acts of domestic terrorism. Emergency. A natural or man-made situation that threatens or causes loss of life and property and exceeds the physical and organizational capabilities of a unit of local,state or federal government. Law enforcement personnel: An employee of a participating law enforcement agency who is a peace officer (as defined by state law and the Illinois Law Enforcement Training and Standards �~ : 1 Board or federal law) and by virtue of his office or public employment, is vested by the state or federal law with the primary duty of maintaining public order and making arrests for violations of state or federal law. Mutual aid: A definite and prearranged written agreement and plan whereby regular response and assistance is provided in the event of a natural or man-made emergency. Participating law enforcement agencies A law enforcement agency that commits itself to this mutual aid agreement by having an authorized representative sign this Agreement. State:The term state refers exclusively to the State of Illinois. Stricken law enforcement agency. A participating law enforcement agency who has primary jurisdiction over the site of the emergency but due to insufficient resources,equipment and/or law enforcement personnel is unable to provide an adequate response to an emergency without the assistance of others. Section 3 Agreement to Effectuate the Mutual Aid Plan Each undersigned party agrees that in the event of an emergency, they will respond to requests for assistance by a stricken law enforcement agency with such law enforcement personnel, equipment,facilities, or services as is, in the opinion of the aiding law enforcement agency, available. Provided, however, that each party reserves the right to refuse to render assistance or to recall any or all rendered assistance,whenever it believes that such refusal or recall is necessary to ensure adequate protection of its own jurisdiction or personnel. It is expected that requests for mutual aid under this Agreement will be initiated only when the needs of the stricken agency exceed its resources. Aiding agencies will be released and returned to their own jurisdictions as soon as the situation is restored to the point where the stricken agency is able to satisfactorily handle the situation with its own resources or when an aiding agency decides to recall its assistance. Whenever an emergency is of such magnitude and consequence that it is deemed advisable by the senior officer present, of the stricken law enforcement agency, to request assistance from an aiding law enforcement agency,he is hereby authorized to do so, under the terms of this mutual aid agreement. The senior officer present of the aiding law enforcement agency is authorized to and shall forthwith take the following actions: . -Immediately determine what type of assistance is being requested. -Immediately determine if the requested resources,equipment and/or law enforcement personnel can be committed to the stricken law enforcement agency. -Immediately dispatch the resources, equipment and/or law enforcement personnel that are available to the stricken law enforcement agency. 2 At the emergency site, the most senior officer of the stricken law enforcement agency who is present shall assume full responsibility and command for operations at the scene. Law enforcement personnel from the aiding agencies shall report to and shall work under the direction and supervision of the stricken agency. Provided,however,that at all times, the personnel of the aiding agencies shall remain employees of their own agency and shall adhere to the policies and procedures of their own employer. While working under the direction of the aiding agency,law enforcement personnel shall only be required to respond to lawful orders. All services performed under this Agreement shall be rendered without reimbursement, regardless of the possibility of reimbursement from the requesting agency or other sources. Each participating law enforcement agency shall assume sole responsibility for indemnifying their own employees, as provided by state or federal law and/or local ordinance, and for providing personnel benefits, including benefits that arise due to injury or death,to their own employees as required by state or federal law. Each participating agency shall also be responsible,regardless of fault, for repairing or replacing any damage to their own vehicles or equipment that occurs while providing assistance under this Agreement. The participating agencies agree that this Agreement shall not give rise to any liability or responsibility for the failure to respond to any request for assistance made pursuant to this Agreement. This Agreement shall not be construed as or deemed to be an Agreement for the benefit of any third party or parties, and no third party or parties shall have any right of action whatsoever hereunder for any cause whatsoever. The participating agencies further agree that each agency will be responsible for defending their own respective entity in any action or dispute that arises in connection with or as the result of this Agreement and that each agency will be responsible for bearing their own costs,damages,losses, expenses, and attorney fees. The chief law enforcement officers of the participating agencies will maintain a governing board and establish an operational plan for giving and receiving aid under this Agreement. Said plan will be reviewed, updated and tested at regular intervals. Section 4 Adoption This mutual aid agreement shall be in full force and an in effect when approved and executed by a representative of a participating law enforcement agency who has the legal authority to sign and enter into this Agreement on behalf of his law enforcement agency. Section 5 Termination Any participating law enforcement agency may withdraw from this Agreement upon giving ninety(90) days written notice addressed to each of the other participating agencies. 3 Section 5 Signatory Page This signatory certifies that this mutual aid agreement, for the Illinois Law Enforcement Alarm System(tLEAS) has been adopted and approved by ordinance, resolution, memorandum of understanding or other manner approved by law, a copy of which document is attached hereto. Political Entity or Agency Chief Law Enforcement Officer P sident,Mayor, Chairman other Chief Title Executive Officer(if applicable) 0/—/ —G Date Date Attest: Title ? tip.: we,�P" t�a•+++,,1 k;f � +� Date -- odor 2a,2002 4 1701 E. Main LEAS Urbana, Illinois 802 217-328-3800 Illinois Law Enforcement Atom System www.ileas.org Chief/Sheriff: March 17,2014 David Snyders We believe that great organizations always look for ways to improve and to adapt to a Sheriff Stephenson County constantly changing environment. If]LEAS is to remain relevant and nimble so that it can President better serve its member agencies over the long term, it must be constantly reviewing its operation, reaffirming its foundational values and ensuring that it is on solid legal and financial Derek Hagen footing. Sheriff Iroquois County ILEAS has been in existence for over ten years. We believe it is time for enhancements. Over Treasurer the last year,the ILEAS Governing Board and the staff have reviewed operations,foundational Wayne Gulliford documents and financial status. Our review revealed that while ILEAS is currently in good Deputy Chief shape,there are areas where we could improve. For instance,the online resource database Chicago needs updating with better technology and expansion to cover equipment and resources that Secretary may not have been available early in ILEAS' development. Tom Schneider The most important change ILEAS is undertaking is the improvement of the mutual aid Sheriff Macon County agreement. Everything ILEAS does is based on that agreement. Over 900 agencies have signed Sergeant at Arms the original agreement which has stood the test of time for ten years. However,after a very detailed internal examination based on experience AND after extensive support and advice James Page from a number of legal experts, ILEAS has developed the next generation agreement! LEAS Executive Director This new ILEAS agreement builds on the strengths of the original agreement and puts ILEAS on more solid legal footing. It provides capabilities,such as the ability to amend the agreement, that were previously unavailable. ILEAS is not changing the most important roles it has played in mutual aid and the support of local law enforcement. In fact,for you as a law enforcement executive, not much changes. You can still request and respond to mutual aid incidents,the reimbursement and the insurance arrangements do not change,the Governing Board still operates as usual and the ILEAS special teams remain as they are. The new agreement augments ILEAS' legal footing and more specifically acknowledges that ILEAS was being created to oversee the logistics of statewide mutual aid. It provides more specifics on exactly how the Governing Board operates. We are asking all of our member agencies to adopt this new agreement. ILEAS'goal is to have all the current member agencies adopt the new agreement within a year. This should be a relatively simple process for you. It is particularly important that the new agreement be signed by an official with the legal authority to enter into the agreement on behalf of your public agency. For the vast majority of our members that will be a village president, mayor,city manager,county board chair, etc. Remember, ILEAS was formed pursuant to the Illinois Intergovernmental Cooperation Act and is an agreement between all of the public agencies that sign the agreement. Also,don't worry,your original agreement is still in effect until you adopt and sign the new one. We have built into this agreement what we believe to be all the tools that you need to reaffirm and strengthen your commitment to the ILEAS concept of"Strength Through Cooperation!" In the packet you received,we have provided: • The new Law Enforcement Mutual Aid Agreement • A sample resolution for your use if necessary • An explanatory document which outlines: o what ILEAS is and historically how we came to develop anew agreement o the differences and similarities between the new and old agreements o a step-by-step process for completing the transition Additionally, ILEAS has put together a 12 minute video that might be helpful when explaining the value of being a member of ILEAS. It highlights a handful of a variety of ILEAS mutual aid activations in 2013 from across Illinois. It takes a few minutes to download; however, it's worth the time because it tells the story of why your jurisdiction needs to maintain its membership or to join ILEAS. Go to https://ileas.sharefile.com/d-sbaff3c654aO42f9a to download it. If you want more copies of the explanatory document for your local officials,they will be available. Simply feel free to reach out to your Regional Planning Coordinator or the ILEAS administrative office in Urbana and we will send them to you directly. If you,your local public officials or legal advisors have any questions whatsoever, do not hesitate to reach out to us and we will do the best we can to provide the answers. If you want your local Regional Planning Coordinator available to attend city/village/county board meetings to answer questions,that can be arranged as well. It is our hope and belief that the value ILEAS offers to your agency is well worth the time and effort to adopt the updated agreement. Thank you for your time, consideration and support to strengthen ILEAS so that the best mutual aid system in the country will be there when you need it. Respectfully, w David Snyders Jim Page Stephenson County Sheriff ILEAS Executive Director ILEAS President 3s s �t A M LEAS Illinois Law Enforcement Alarm System 4 N WHAT DOES MEMBERSHIP IN ILEAS OFFER agencies who are specially trained to deal with civil unrest and crowd control while respecting everyone's.First Amendment rights.The MFF teams TO LOCAL LAW ENFORCEMENT AGENCIES? are also trained to provide Law Enforcement Patrol Team services to provide ILEAS is the largest and most effective law enforcement mutual aid long term police services after disasters strike. They are, in essence, a organization in the United States.Over 900 counties,cities and other units portable police department that can be moved anywhere in the State to assist stricken jurisdictions. ILEAS also provides funding for and supports of local government have joined ILEAS. ILEAS member agencies employ nine local Bomb Teams in Illinois. over 95% of the law enforcement officers in Illinois. ILEAS motto is "Strength Through Cooperation." Its continuing mission is to reduce costs and increase effectiveness of local law enforcement through the combining DISASTER ASSISTANCE and sharing of resources and statewide coordination of mutual aid.ILEAS When a disaster strikes requiring more law enforcement resources than your has been recognized by state and federal authorities as having one of the city,town,village or county has available, ILEAS will notify other member most robust law enforcement mutual aid capabilities in the United States. agencies in the region and coordinate as many officers and equipment requested. At least one ILEAS employee with years of law enforcement STATEWIDE MUTUAL AID disaster management experience will be available to respond to provide planning support for the affected chief or sheriff.ILEAS will work with the When joining ILEAS, every city, county or special district which has a Illinois State Police,the Illinois Emergency Management Agency and other law enforcement capability signs the same Law Enforcement Mutual Aid state and regional agencies to ensure a coordinated response providing tools Agreement.This agreement 1)provides the capability to request or to deploy for the stricken agency to effectively and efficiently manage the situation. law enforcement resources both regionally and across the State of Illinois !LEAS does NOT take over or manage the incident.That responsibility and at no cost,and 2)creates the organization called ILEAS which coordinates authority remains with the local law enforcement executives and civil those mutual aid requests 24 hours a day and 365 days a year.Examples authorities.ILEAS provides support,both in terms of resources and planning include the historic Southern Illinois Flooding (2011), the tornadoes that advice based on experience.Go to the ILEAS home page at www.ileas.org struck Harrisburg (2012)and Washington (2013).Those affected Chiefs of for video testimonials regarding previous responses to local disasters. Police and Sheriffs made one call to ILEAS which coordinated the response statewide. Dozens of local law enforcement officers responded to each of those calls for help—at no cost to the requesting agencies.If a disaster is ILEAS GOVERNANCE declared and public assistance is authorized,ILEAS assists the responding As defined in the Illinois Intergovernmental Cooperation Act, ILEAS is and requesting agencies in applying for cost reimbursements from the a public agency which has representative oversight and a staff based in State or Federal government.Additionally,the ILEAS mutual aid agreement Urbana,Illinois.ILEAS has a 21-member Governing Board consisting of,1) provides a mutual understanding of liability with regard to insurance eight chiefs of Police and eight sheriffs elected by the member agencies coverage and worker's compensation. based out of eight regions throughout the State,2)representatives from the Illinois Association of Chiefs of Police and the Illinois Sheriffs'Association,3) SPECIALIZED TEAMS OF LOCAL OFFICERS an appointee of the Director of the Illinois State Police and 4)two appointees from the Chicago Police Department.ILEAS is subject to the Open Meeting AND DEPUTIES Act,the Freedom of Information Act,conducts annual independent financial ILEAS has also created regionalized, multi-jurisdictional specialized teams audits and complies with other statutes governing public agencies. ILEAS drawn from participating agencies which are capable of responding receives its funding in the form of Federal Homeland Security Grants throughout the State when necessary. These teams include Special provided to ILEAS by the Illinois Emergency Management Agency.Members Response Teams(SRT)and Mobile Field Force(MFF)teams.The SRT teams pay a very low annual dues based on the agency size.Most agencies dues are regionally based SWAT teams of 25 to 35 officers that have received equal the cost of one tank of gas for a squad car. hundreds of hours of Federally-approved training and are equipped with the highest quality equipment available.The SRT teams can provide basic SWAT ILEAS is not a State agency.It is a separately-existing public agency that is services across the State and are also trained to manage tactical problems formed by a consortium of public agencies which have come together by in a contaminated or potentially contaminated environment. intergovernmental agreement for the mutual benefit of all of the signatory public agencies. ILEAS exists to provide operational support and services The Mobile Field Forces are also regionally based and each team consists to local law enforcement by harnessing and cultivating the power of of approximately 60 highly trained and equipped officers from participating collaboration and cooperation! LEAS ILLINOIS LAW ENFORCEMENT ALARM SYSTEM Dlinois Law Enforcement - _ ' �-"-•-° `• � Alarm System database capabilities. More data will be gathered about each member agency so that a more focused response to a request for assistance can be made.At the requests of various sheriffs,ILEAS will collect information about correctional resources throughout the State so that sheriffs can reach out HISTORY OF ILEAS- HOW IT STARTED AND to ILEAS for correctional mutual aid in addition to general law enforcement. HOW IT GREW! THE NEXT STEP ILEAS is a consortium of over 900 local law enforcement public agencies The law enforcement mutual aid agreement has remained a constant for established pursuant to the Constitution of the State of Illinois (III. Const. the last ten years. ILEAS is no different than other vibrant and successful Art. VII, sec. 10), the Illinois Intergovernmental Cooperation Act (5 ILCS enterprises that are constantly looking for ways to improve and build on 220/1 et seq.), the Local Governmental and Governmental Employees their success.ILEAS has undertaken a year-long examination of the mutual Tort Immunity Act (745 ILCS 10/7-101 et seq.) and the Illinois Municipal aid agreement and determined that it can build on success by implementing Code (65 ILCS 5/11-1-2.1). ILEAS was created as a public agency when, improvements to the agreement. Modifications have been identified after September 11'x,the Illinois Association of Chiefs of Police,the Illinois that will offer more flexibility and provides a more robust description of Sheriffs'Association,the Chicago Police Department,the Illinois Emergency ILEAS' mandate in order to protect ILEAS and its member agencies in an Management Agency and the Illinois State Police worked together to create increasingly litigious society. a statewide law enforcement mutual aid organization. During this mutual aid agreement review,ILEAS sought advice from private ILEAS was based on the same mutual aid principles that governed the counsel,General Counsel for the Governor of Illinois,General Counsel of the Mutual Aid Box Alarm System(MABAS)which is the statewide fire services Illinois Emergency Management Agency and the Attorney General's Office. mutual aid system. Based on decades long success of MABAS, ILEAS Based on that advice and discussion internally,the ILEAS Governing Board emulated MABAS' agreement and structure and expanded the concept has authorized the implementation of a new updated Law Enforcement statewide. In 2003, member agencies elected the first.Governing Board. Mutual Aid Agreement to be implemented in 2014! Local jurisdictions started adopting the mutual aid agreement and the first Governing Board was elected—ILEAS was in business! ESTABLISHING MUTUAL AID ILEAS' first order of business was collecting a database of resources ° possessed by its member agencies and contracting with both Northwest Central Dispatch in Arlington Heights and Peoria Dispatch for dispatch support.ILEAS maintains the database which includes number of officers/ deputies, squad cars, K-9 units, SWAT teams, translators, and mobile command posts. ILEAS makes this updated database available to the dispatch centers.When a member agency is in need, it simply calls the dispatch center and makes its resource requests. The dispatch agency queries the database to determine the closest agency with that resource. That agency is then called and a request is made for them to respond to aid the stricken jurisdiction. ILEAS' first official request for mutual aid was the tornado in Utica on April 20, 2004.That activation was so successful that the word spread throughout Illinois and hundreds of agencies joined ILEAS. From that first successful mutual aid activation in Utica, ILEAS grew rapidly and is now capable of handling virtually any size of mutual aid requests,both in-and out-of-State.ILEAS coordinated the deployment of 287 officers to assist the Chicago Police during the NATO Summit in May of 2012, 150 officers and deputies to accompany State Troopers sent to Katrina in August of 2005 and 25 local officers accompanying the Illinois State Police to New Jersey after Super-Storm Sandy in November of 2012. IMPROVEMENTS ALONG THE WAY While ILEAS has been operationally very successful,it is always looking for ways to improve.ILEAS has fine-tuned its special team training,exercising and deployment process.ILEAS engaged the services of retired experienced senior law enforcement commanders and executives to provide planning and operational support services in the field directly to member agencies.When funds are available,ILEAS has provided millions of dollars of equipment in the form of ruggedized laptops,radiation detectors,respirators and mobile command post vehicles.ILEAS represents the homeland security needs and interests of its members to the State Terrorism Task Force and to Federal agencies when necessary. The original database on paper was moved online for a more efficient and flexible implementation.It can now be updated in seconds and made available to every agency for use in non-emergencies. In 2014,ILEAS will start the implementation of a modernization and expansion of its resource ME ILLINOIS LAW ENFORCEMENT ALARM SYSTEM „ LEAS Illinois Law Enforcement � Alarm System COMPARING THE OLD AND NEW MUTUAL AID + The new agreement provides a process that amendments can be AGREEMENTS made by a vote of signatory public ' Since 2003, there has been an [LEAS mutual aid agreement which was agencies instead of implementing an entirely new agreement initially executed by a multitude of public agencies in the wake of the events of the September 11"'terrorist attacks.The original mutual aid agreement Creating a smooth transition from the original agreement to the new has never been updated, modified or changed since its inception. The agreement over a period of time elected representatives of those agencies desire to enhance and reaffirm +The new agreement is written in such a way that the current their commitment to law enforcement mutual aid while outlining more agreement and the new agreement can co-exist for a period of specifics with regard to the relationship that currently exists between each time to avoid operational,disruption. of the public agencies forming ILEAS as a public agency and ILEAS itself. + [LEAS'goal is to get every agency to sign onto the new agreement as soon as possible;but failure to sign the new agreement will not SIMILARITIES BETWEEN THE CURRENT jeopardize an agency's ability to respond to or request mutual aid. AND NEW AGREEMENTS More clearly defining the legal foundation of ILEAS and signatory public agencies'agreement: • Mutual aid is handled exactly the same +As time passes and the legal environment changes,organizations • Agencies can request mutual aid assistance and receive it in the need to constantly examine their foundational documents to exact same fashion under the new agreement as it can pursuant ensure that they are compliant with current laws and court cases. the current agreement + (LEAS is a unique organization that only has a handful of peer • The chief executive of the requesting agency is still in charge of agencies in Illinois and it does not fit into common categories any incident where mutual aid is rendered such as a unit of local government like a city or county.Because [LEAS is a public agency without the ability to levy a tax,a well- • The Governing Board process is virtually identical established foundation is necessary to ensure (LEAS is on solid • The Governing Board will still be based on elections of chiefs and legal footing in the future. sheriffs in the regions and with the appointed members from the Illinois State Police,Chicago Police and the Illinois Association of • Establishes a more specific minimum level of insurance coverage for Chiefs of Police and the Illinois Sheriff's Association. participating agencies. • The current Governing Board stays in place until 2015 when regional elections take place. Expands the definition of Law Enforcement Personnel to include Correctional Officers so that sheriffs can utilize the [LEAS mutual • The(LEAS operation will not change aid agreement to assist each other with jail emergencies + ILEAS will still employ staff to manage the mutual aid requests, special teams support, regional planning support, grant This new agreement establishes a smooth transition from the original processing,etc. agreement to the new agreement over a period of time.The new agreement is written in such a way that the current agreement and the new agreement DIFFERENCES BETWEEN THE CURRENT can co-exist for a period of time to avoid operational disruption.ILEAS'goal is to get every agency to sign onto the new agreement as soon as possible;but AND-NEW AGREEMENTS a delay to sign the new agreement will not jeopardize ad agency's ability to • The clarity of intent that the signatory member public agencies agree respond to or request mutual aid. to create ILEAS • The original agreement established the ILEAS Governing Board in one sentence.Pursuant to that,the Governing Board was created. and adopted by-laws which guides its actions. •The new mutual aid agreement provides a very detailed and specific process for governance so that every agency signing the agreement understands the underpinnings of ILEAS,the nature of the organization,how ILEAS is governed and a clear description of the relationship of the parties executing and being formed by the - agreement. £ f • The inclusion of the basic by-laws into the actual agreement • A significant portion of the new agreement sets out the process by which ILEAS is governed in a fashion that is consistent with the laws and regulations of the State of Illinois while adding clarity to the operations of ILEAS. �y= • Working off the original agreement which was determined to be ` adequate but not ideally detailed in a fashion that promoted the — adaptability and modern needs of(LEAS and those forming ILEAS, the Governing Board desires to have a set of processes which , more specifically identifies how ILEAS works and recognizes the need of ILEAS to change as circumstances change. • The establishment of an amendment process so that the agreement can be kept current without completely replacing it each time an • improvement is necessary + The original agreement did not provide for an amendment �Y,+ process. If new laws or regulations require a change in the agreement,(LEAS would have to go through the entire process of implementing a new agreement by having all 900 members sign anew. _ LEAS ILLINOIS LAW ENFORCEMENT ALARM SYSTEM Illinois Law Enforcement - -�^-~.�.-..<,._.......e Alarm System There is no place for ILEAS to sign the agreement because your agreement •• is with the hundreds of other agencies that are signing the exact same agreement. You are not entering into an agreement with ILEAS, you are creating a stronger ILEAS and reaffirming your commitment to law enforcement mutual aid throughout the State of Illinois. As part of its HOW TO IMPLEMENT THE NEW MUTUAL AID centralization and coordination responsibilities, (LEAS will collect all the AGREEMENT signed agreements and keep them on file. (LEAS' goal is to get every current member to sign the new mutual aid FILING agreement in the next year. ILEAS has worked to make the process as simple as possible.Here are the pertinent steps to getting your agency onto • Print and sign two documents.Keep one original for your records. the new agreement: Send a signed original to ILEAS along with any supporting documentation deemed appropriate such as the adoptive resolution. ARE YOU A PUBLIC AGENCY? • ILEAS will provide a copy by posting it on a secured website established just for your agency. • A public agency is defined by the Illinois Intergovernmental Cooperation Act (5 ILCS 220/2(1)). Counties, municipalities, townships,special districts,school districts,and public community college districts are all examples of public agencies. • If you are not a public agency, but your agency has lawful police power and you want to maintain your participation in ILEAS or are = interested in joining,please review paragraph six of the mutual aid agreement and contact Jim Page at ILEAS at 217-328-3800. s! OBTAIN A COPY OF THE NEW AGREEMENT �� " • ILEAS is mailing a hard copy to every local law enforcement agency in Illinois.The new agreement is also available for download online at www.ileas.org. -� • Please note that every agency must adopt the same agreement.The key to regional and statewide mutual aid is that every agency adopt the identical agreement to all others. For that reason, individual modifications to the agreement cannot be accepted. r • If your city or county attorneys have questions,please direct them to ILEAS at 217-328-3800 or to Executive Director Jim Page at jrpage@ileas.org. -- ADOPTION = ; Your county,city,town,village or other public agency is empowered to join ILEAS by several Illinois laws.You may want to review the following: ,f • Constitution of the State of Illinois(III.Const.Art.VII,§10) l • Illinois Intergovernmental Cooperation Act(5 ILCS 220/1 et seq.) • Local Governmental and Governmental Employees Tort Immunity Act(745 ILCS 10/7-101 et seq.) • Illinois Municipal Code(65 ILCS 5/11-1-2.1) a However,the procedures your agency needs to follow to adopt this agreement also depend on your own local rules and legislation. Most agencies will pass a resolution through a board or council.A sample resolution to get you started is available for download online at www.ileas.org. Whether through ordinance,resolution or other procedure employed by y our ; public agency, your public agency should clearly authorize someone, or someone who holds a specific office,to sign the new mutual aid agreement. Remember,the individual who signs is signing not for themselves but as a - -a representative of the public agency which is desiring to become part of a mutual aid agreement—a public agency is never a person or position(even if elected). " ILEAS Administrative SIGNATURE 1701 Near the end of the new agreement,your public agency,through a recognized Urbana, 61802 agent of the public agency, will find the place to sign and notarize your f agreement.This should be completed in the presence of a Notary Public by (217) 328-3800 www.fleasorg an agent of your county,city,town,village or other public agency who has been given the authority to sign this agreement. h LEAS _ Illinois Law Enforcement Alarm System WHAT DOES MEMBERSHIP IN (LEAS OFFER agencies who are specially trained to deal with civil unrest and crowd control while respecting everyone's First Amendment rights.The MFF teams TO LOCAL LAW ENFORCEMENT AGENCIES? are also trained to provide Law Enforcement Patrol Team services to provide ILEAS is the largest and most effective law enforcement mutual aid long term police services after disasters strike. They are, in essence, a organization in the United States.Over 900 counties,cities and other units portable police department that can be moved anywhere in the State to of local government have joined ILEAS. (LEAS member agencies employ assist stricken jurisdictions. ILEAS also provides funding for and supports over 95% of the law enforcement officers in Illinois. [LEAS' motto is nine local Bomb Teams in Illinois. "Strength Through Cooperation."Its continuing mission is to reduce costs and increase effectiveness of local law enforcement through the combining DISASTER ASSISTANCE and sharing of resources and statewide coordination of mutual aid.(LEAS When a disaster strikes requiring more law enforcement resources than your has been recognized by state and federal authorities as having one of the city,town, village or county has available, ILEAS.will notify other member most robust law enforcement mutual aid capabilities in the United States. agencies in the region and coordinate as many officers and equipment requested. At least one ILEAS employee with years of law enforcement STATEWIDE MUTUAL AID disaster management experience will be available to respond to provide When joining ILEAS, every city, county or special•district which has a planning support for the affected chief or sheriff. ILEAS will work with the law enforcement capability signs the same Law Enforcement Mutual Aid Illinois State Police,the Illinois Emergency Management Agency and'other Agreement.This agreement 1)provides the capability to request or to deploy state and regional agencies to ensure a coordinated response providing tools law enforcement resources both regionally and across the State of Illinois for the stricken agency to effectively and efficiently manage the situation. at no cost,and 2)creates the organization called ILEAS which coordinates ILEAS does NOT take over or manage the incident.That responsibility and those mutual aid requests 24 hours a day and 365 days a year.Examples authority remains with the local law enforcement executives and civil include the historic Southern Illinois Flooding (2011), the tornadoes that authorities.ILEAS provides support,both in terms of resources and planning struck Harrisburg (2012)and Washington (2013).Those affected Chiefs of advice based on experience.Go to the ILEAS home page at www.ileas.org Police and Sheriffs made one call to ILEAS which coordinated the response for video testimonials regarding previous responses to local disasters. statewide. Dozens of local law enforcement officers responded to each of those calls for help—at no cost to the requesting agencies.If a disaster is ILEAS GOVERNANCE declared and public assistance is authorized,ILEAS assists the responding As defined in the Illinois Intergovernmental Cooperation Act, ILEAS is and requesting agencies in applying for cost reimbursements from the a public agency which has representative oversight and a staff based in State or Federal government.Additionally,the ILEAS mutual aid agreement provides a mutual understanding of liability with regard to insurance Urbana,Illinois.ILEAS has a 21-member Governing Board consisting of,1) coverage and worker's compensation. eight chiefs of Police and eight sheriffs elected by the member agencies based out of eight regions throughout the State,2)representatives from the Illinois Association of Chiefs of Police and the Illinois Sheriffs'Association,3) SPECIALIZED TEAMS OF LOCAL OFFICERS an appointee of the Director of the Illinois State Police and 4)two appointees AND DEPUTIES from the Chicago Police Department.ILEAS is subject to the Open Meeting Act,the Freedom of Information Act,conducts annual independent financial ILEAS has also created regionalized, multi-jurisdictional specialized teams audits and complies with other statutes governing public agencies. ILEAS drawn from participating agencies which are capable of responding receives its funding in the form of Federal Homeland Security Grants throughout the State when necessary. These teams include. Special provided to ILEAS by the Illinois Emergency Management Agency.Members Response Teams(SRT)and Mobile Field Force(MFF)teams.The SRT teams pay a very low annual dues based on the agency size.Most agencies dues are regionally based SWAT teams of 25 to 35 officers that have received equal the cost of one tank of gas for a squad car. hundreds of hours of Federally-approved training and are equipped with the highest quality equipment available.The SRT teams can provide basic SWAT ILEAS is not a State agency.It is a separately-existing public agency that is services across the State and are also trained to manage tactical problems formed by a consortium of public agencies which have come together by in a contaminated or potentially contaminated environment. intergovernmental agreement for the mutual benefit of all of the signatory public agencies. ILEAS exists to provide operational support and services The Mobile Field Forces are also regionally based and each team consists to local law enforcement by harnessing and cultivating the power of of approximately 60 highly trained and equipped officers from participating collaboration and cooperation! LEAS r ILLINOIS LAW ENFORCEMENT ALARM SYSTEM Dlinois Law Eatorcement Alarm System database capabilities. More data will be gathered about each member agency so that a more focused response to a request for assistance can be • `� made.At the requests of various sheriffs,[LEAS will collect information about correctional resources throughout the State so that sheriffs can reach out HISTORY OF ILEAS- HOW IT STARTED AND to ILEAS for correctional mutual aid in addition to general law enforcement. HOW IT GREW! THE NEXT STEP ILEAS is a consortium of over 900 local law enforcement public agencies The law enforcement mutual aid agreement has remained a constant for established pursuant to the Constitution of the State of Illinois (lll. Const. the last ten years. ILEAS is no different than other vibrant and successful Art. VII, sec. 10), the Illinois Intergovernmental Cooperation Act (5 ILCS enterprises that are constantly looking for ways to improve and build on 220/1 et seq.), the Local Governmental and Governmental Employees their success.ILEAS has undertaken a year-long examination of the mutual Tort Immunity Act (745 ILCS 10/7-101 et seq.) and the Illinois Municipal aid agreement and determined that it can build on success by implementing Code (65 ILCS 5/11-1-2.1). ILEAS was created as a public agency when, improvements to the agreement. Modifications have been identified after September 1111,the Illinois Association of Chiefs of Police,the Illinois that will offer more flexibility and provides a more robust description of Sheriffs'Association,the Chicago Police Department,the Illinois Emergency ILEAS' mandate in order to protect ILEAS and its member agencies in an Management Agency and the Illinois State Police worked together to create increasingly litigious society. a statewide law enforcement mutual aid organization. During this mutual aid agreement review,ILEAS sought advice from private ILEAS was based on the same mutual aid principles that governed the counsel,General Counsel for the Governor of Illinois,General Counsel of the Mutual Aid Box Alarm System(MABAS)which is the statewide fire services Illinois Emergency Management Agency and the Attorney General's Office. mutual aid system. Based on decades long success of MABAS, ILEAS Based on that advice and discussion internally,the ILEAS Governing Board emulated MABAS' agreement and structure and expanded the concept has authorized the implementation of a new updated Law Enforcement statewide. In 2003, member agencies elected the first Governing Board. Mutual Aid Agreement to be implemented in 2014! Local jurisdictions started adopting the mutual aid agreement and the first Governing Board was elected—ILEAS was in business! ESTABLISHING MUTUAL AID ILEAS' first order of business was collecting a database of resources possessed by its member agencies and contracting with both Northwest Central Dispatch in Arlington Heights and Peoria Dispatch for dispatch ' support.ILEAS maintains the database which includes number of officers/ deputies, squad cars, K-9 units, SWAT teams, translators, and mobile X " command posts. ILEAS makes this updated database available to the dispatch centers.When a member agency is in need, it simply calls the dispatch center and makes its resource requests. The dispatch agency queries the database to determine the closest agency with that resource. That agency is then called and a request is made for them to respond to aid the stricken jurisdiction. ILEAS' first official request for mutual aid was the tornado in Utica on April 20, 2004. That activation was so successful that the word spread throughout Illinois and hundreds of agencies joined ILEAS. From that first successful mutual aid activation in Utica, ILEAS grew rapidly and is now capable of handling virtually any size of mutual aid requests,both in-and out-of-State.ILEAS coordinated the deployment of 287 officers to assist the Chicago Police during the NATO Summit in May of 2012, 150 officers and deputies to accompany State Troopers sent to Katrina in August of 2005 and 25 local officers accompanying the Illinois State Police to New Jersey after Super-Storm Sandy in November of 2012. IMPROVEMENTS ALONG THE WAY While ILEAS has been operationally very successful,it is always looking for ways to improve.ILEAS has fine-tuned its special team training,exercising and deployment process.ILEAS engaged the services of retired experienced senior law enforcement commanders and executives to provide planning and operational support services in the field directly to member agencies.When funds are available,ILEAS has provided millions of dollars of equipment in the form of ruggedized laptops,radiation detectors,respirators and mobile command post vehicles.ILEAS represents the homeland security needs and interests of its members to the State Terrorism Task Force and to Federal agencies when necessary. The original database on paper was moved online for a more efficient and flexible implementation.It can now be updated in seconds and made available to every agency for use in non-emergencies. In 2014,ILEAS will Y. start the implementation of a modernization and expansion of its resource R � - ILLINOIS LAW ENFORCEMENT ALARM SYSTEM LEAS ...�e........�.�— -'� -- Illinois Law Enforcement a, Alarm System COMPARING THE OLD AND NEW MUTUAL AID + The new agreement provides a process that amendments can be AGREEMENTS made by a vote of signatory public ' Since 2003, there has been an ILEAS mutual aid agreement which was agencies instead of implementing initially executed by a multitude of public agencies in the wake of the events an entirely new agreement of the September 11th terrorist attacks.The original mutual aid agreement Creating a smooth transition from the original agreement to the new has never been updated, modified or changed since its inception. The agreement over a period of time elected representatives of those agencies desire to enhance and reaffirm + The new agreement is written in such a way that the current their commitment to law enforcement mutual aid while outlining more agreement and the new agreement can co-exist for a period of specifics with regard to the relationship that currently exists between each time to avoid operational disruption. of the public agencies forming ILEAS as a public agency and ILEAS itself. + ILEAS'goal is to get every agency to sign onto the new agreement as soon as possible;but failure to sign the new agreement will not SIMILARITIES BETWEEN THE CURRENT jeopardize an agency's ability to respond to or request mutual aid. AND NEW AGREEMENTS More clearly defining the legal foundation of (LEAS and signatory public agencies'agreement: • Mutual aid is handled exactly the same +As time passes and the legal environment changes,organizations • Agencies can request mutual aid assistance and receive it in the need to constantly examine their foundational documents to exact same fashion under the new agreement as it can pursuant ensure that they are compliant with current laws and court cases. the current agreement + ILEAS is a unique organization that only has a handful of peer • The chief executive of the requesting agency is still in charge of agencies in Illinois and it does not fit into common categories any,incident where mutual aid is rendered such as a unit of local government like a city or county.Because ILEAS is a public agency without the ability to levy a tax,a well- • The Governing Board process is virtually identical established foundation is necessary to ensure ILEAS is on solid • The Governing Board will still be based on elections of chiefs and legal footing in the future. sheriffs in the regions and with the appointed members from the Illinois State Police,Chicago Police and the Illinois Association of • Establishes a more specific minimum level of insurance coverage for Chiefs of Police and the Illinois Sheriff's Association. participating agencies. • The current Governing Board stays in place until 2015 when regional elections take place. • Expands the definition of Law Enforcement Personnel to include Correctional Officers so that sheriffs can utilize the ILEAS mutual • The ILEAS operation will not change aid agreement to assist each other with jail emergencies + ILEAS will still employ staff to manage the mutual aid requests, special teams support, regional planning support, grant This new agreement establishes a smooth transition from the original processing,etc. agreement to the new agreement over a period of time.The new agreement is written in such a way that the current agreement and the new agreement DIFFERENCES BETWEEN THE CURRENT can co-exist for a period of time to avoid operational disruption.ILEAS'goal is to get every agency to sign onto the new agreement as soon as possible;but AND NEW AGREEMENTS a delay to sign the new agreement will not jeopardize an agency's ability to • The clarity of intent that the signatory member public agencies agree respond to or request mutual aid. to create ILEAS • The original agreement established the ILEAS Governing Board in one sentence.Pursuant to that,the Governing Board was created and adopted by-laws which guides its actions. • The new mutual aid agreement provides a very detailed and specific process for governance so that every agency signing the agreement understands the underpinnings of ILEAS,the nature of the organization,how ILEAS is governed and a clear description of the relationship of the parties executing and being formed by the agreement. • The inclusion of the basic by-laws into the actual agreement l.. •A significant portion of the new agreement sets out the process by which ILEAS is governed in a fashion that is consistent with the laws and regulations of the State of Illinois while adding clarity to = ; ,�, the operations of ILEAS. • Working off the original agreement which was determined to be adequate but not ideally detailed in a fashion that promoted the adaptability and modern needs of ILEAS and those forming ILEAS, the Governing Board desires to have a set of processes which more specifically identifies how ILEAS works and recognizes the need of ILEAS to change as circumstances change. • The establishment of an amendment process so that the agreement r can be kept current without completely replacing it each time an improvement is necessary + The original agreement did not provide for an amendment i process. If new laws or regulations require a change in the agreement,ILEAS would have to go through the entire process of implementing a new agreement by having all 900 members sign anew. �y LEAS ILLINOIS LAW ENFORCEMENT ALARM SYSTEM Illinois Law Enforcement Alarm System There is no place for ILEAS to sign the agreement because your agreement is with the hundreds of other agencies that are signing the exact same agreement. You are not entering into an agreement with ILEAS, you are creating a stronger ILEAS and reaffirming your commitment to law enforcement mutual aid throughout the State of Illinois. As part of its HOW TO IMPLEMENT THE NEW MUTUAL AID centralization and coordination responsibilities, ILEAS will collect all the AGREEMENT signed agreements and keep them on file. ILEAS' goal is to get every current member to sign the new mutual aid FILING agreement in the next year. ILEAS has worked to make the process as simple as possible.Here are the pertinent steps to getting your agency onto • Print and sign two documents.Keep one original for your records. the new agreement: Send a signed original to ILEAS along with any supporting documentation deemed appropriate such as the adoptive resolution. ARE YOU A PUBLIC AGENCY? • ILEAS will provide a copy by posting it on a secured website established just for your agency. • A public agency is defined by the Illinois Intergovernmental Cooperation Act (5 ILCS 220/2(1)). Counties, municipalities, townships,special districts,school districts,and public community college districts are all examples of public agencies. • If you are not a public agency, but your agency has lawful police power and you want to maintain your participation in ILEAS or are interested in joining,please review paragraph six of the mutual aid agreement and contact Jim Page at ILEAS at 217-328-3800. OBTAIN A COPY OF THE NEW AGREEMENT � •n • ILEAS is mailing a hard copy to every local law enforcement agency in Illinois.The new agreement is also available for download online at www.ileas.org. • Please note that every agency must adopt the same agreement.The . = key to regional and statewide mutual aid is that every agency adopt a the identical agreement to all others. For that reason, individual , modifications to the agreement cannot be accepted. T • If your city or county attorneys have questions,please direct them to ILEAS at 217-328-3800 or to Executive Director Jim Page at - - jrpageQileas.org. ADOPTION Your county,city,town,village or other public agency is empowered to join ILEAS by several Illinois laws.You may want to review the following: • Constitution of the State of Illinois(III.Const.Art.VII,§10) t • Illinois Intergovernmental Cooperation Act(5 ILCS 220/1 et seq.) • Local Governmental and Governmental Employees Tort Immunity , Act(745 ILCS 10/7-101 et seq.) • Illinois Municipal Code(65 ILCS 5/11-1-2.1) o However,the procedures your agency needs to follow to adopt this agreement also depend on your own local rules and legislation. Most agencies will pass a resolution through a board or council.A sample resolution to get you started is available for download online at www.ileas.org. Whether through ordinance,resolution or other procedure employed by your . public agency, your public agency should clearly authorize someone, or someone who holds a specific office,to sign the new mutual aid agreement. Remember,the individual who signs is signing not for themselves but as a representative of the public agency which is desiring to become part of a mutual aid agreement—a public agency is never a person or position(even ;. if elected). For further information, please contact ILEAS Administrative SIGNATURE 1701 Near the end of.the new agreement,your public agency,through a recognized Urbana, 161802 agent of the public agency, will find the place to sign and notarize your (217) 328-3800 www.ileas.org agreement.This should be completed in the presence of a Notary Public by an agent of your county,city,town,village or other public agency who has been given the authority to sign this agreement. r, RESOLUTION 2014-PD-MUTAID-IGA-R-1359 A RESOLUTION AUTHORIZING THE EXECUTION OF A LAW ENFORCEMENT MUTUAL AID AGREEMENT AND THE EXISTENCE AND FORMATION OF THE ILLINOIS LAW ENFORCEMENT ALARM SYSTEM BY INTERGOVERNMENTAL COOPERATION Whereas the Village of Oak Brook of the State of Illinois (hereinafter "Village') is a municipality of the State of Illinois and duly constituted public agency of the State of Illinois; and Whereas the Village, as a public agency of the State of Illinois, is authorized and empowered by the Constitution of the State of Illinois (III. Const. Art. VII, § 10) and the Illinois Intergovernmental Cooperation Act (5 ILCS 220/1 et seq.) to enter into intergovernmental agreements with other public agencies on matters of mutual concern and interest such as the provision of adequate law enforcement personnel and resources for the protection of residents and property failing within the jurisdiction of the Village; and Whereas the Village recognizes that certain natural or man-made occurrences may result in emergencies or disasters that exceed the resources, equipment and/or law enforcement personnel of a single given public agency; and Whereas, a given public agency can, by entering into a mutual aid agreement for law enforcement services and resources, effectively provide a broader range and more plentiful amount of law enforcement capability for the citizenry which it serves; and Whereas, in order to have an effective mutual aid agreement for law enforcement resources and services, this Village recognizes it must be prepared to come to the aid of other public agencies in their respective times of need due to emergencies or disasters; and Whereas, this Village recognizes the need for our specific Village to develop an effective mutual aid agreement for law enforcement services and resources upon which it may call upon in its time of need and is prepared to enter into a mutual aid agreement for law enforcement services and resources with other like-minded public agencies; and Whereas, this Village also recognizes the need for the existence of a public agency, formed by an intergovernmental agreement between two or more public agencies, which can serve to coordinate and facilitate the provision of law enforcement mutual aid between signatory public agencies to a mutual aid agreement for law enforcement services and resources; and Whereas, this Village has been provided with a certain "Law Enforcement Mutual Aid Agreement', attached hereto as Exhibit A, which has been reviewed by the elected officials of this Village and which other public agencies in the State of Illinois are prepared to execute, in conjunction with this Village, in order to provide and receive law enforcement mutual aid services as set forth in the "Law Enforcement Mutual Aid Agreement;" and Whereas, it is the anticipation and intention of this Village that this Law Enforcement Mutual Aid Agreement' will be executed in counterparts as other public agencies choose to enter into the "Law Enforcement Mutual Aid Agreement' and strengthen the number of signatory public agencies and resources available from those public agencies; and Whereas, it is the anticipation and intent of this Village that the "Law Enforcement Mutual Aid Agreement' will continue to garner support and acceptance from other currently unidentified public agencies who will enter into the "Law Enforcement Mutual Aid Agreement' over time and be considered Resolution 2014-PD-MUTAID-IGA-R-1359 IGA w/IL Law Enforcement Alarm System Page 2 of 2 as if all signatory public agencies to the "Law Enforcement Mutual Aid Agreement" had executed the"Law Enforcement Mutual Aid Agreement" at the same time; NOW, THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF OAK BROOK, DU PAGE AND COOK COUNTIES, ILLINOIS as follows: Section 1: Recitals. The foregoing recitals are incorporated into, and made a part of, this Resolution as the findings of the Village President and Board of Trustees. Section 3: Authorization and Execution of the Agreement. The Resolution Authorizing the Execution of a Law Enforcement Mutual Aid Agreement and the Existence and Formation of the Illinois Law Enforcement Alarm System by Intergovernmental Cooperation shall be, and hereby is, enacted as follows: a. Authorization to enter into a Certain Agreement. The Village President of this Village is hereby authorized to sign, execute and deliver the agreement known as the "Law Enforcement Mutual Aid Agreement' and thereby enter into an intergovernmental agreement with such other public agencies of the State of Illinois as are likewise willing to enter into said "Law Enforcement Mutual Aid Agreement' and recognize the existence and formation of the Illinois Law Enforcement Alarm System as set forth in the said "Law Enforcement Mutual Aid Agreement." b. Savings Clause. If any section, paragraph, clause or provision of this Resolution shall be held invalid, the invalidity thereof shall not affect any of the provisions of this Resolution. Section 4: Effective Date. This Resolution shall be in full force and effect upon passage and approval in the manner provided by law. APPROVED THIS 22nd day of April, 2014. Gopal G. Lalmalani Village President PASSED THIS 22nd day of April, 2014. Ayes: Nays: Absent: ATTEST: Charlotte K. Pruss Village Clerk