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HomeMy WebLinkAboutMinutes - 05/12/2026 - Board of TrusteesBoard of Trustees Minutes Page 1 of 9 Regular Meeting of May 12, 2026 MINUTES OF THE MAY 12, 2026 REGULAR MEETING OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF OAK BROOK APPROVED AS WRITTEN ON MAY 26, 2026 1. CALL TO ORDER The Regular Meeting of the Village Board of Trustees was called to order by President Laurence E. Herman in the Samuel E. Dean Boardroom of the Butler Government Center at 7:01 p.m. The Pledge of Allegiance was recited. 2. ROLL CALL Clerk Netasha Scarpiniti called the roll: PRESENT: Trustees Naveen Jain, Michael Manzo, Melissa Martin, James Nagle, A. Suresh Reddy, Edward Tiesenga and President Laurence E. Herman VIA ZOOM: None ABSENT: None IN ATTENDANCE: Village Manager Greg Summers, Interim Assistant Village Manager William Balling, Information Technology Director Tom Gilbert, Police Chief Brian Strockis, Public Works Director Tim O'Malley, Head Librarian Jacob Post, Fire Chief Kevin Fleege, Development Services Director Rebecca Von Drasek, Sports Core Director Art Segura, and Village Attorney Michael Castaldo Jr. 3. PRESIDENT’S OPENING COMMENTS President Herman wished all mothers a joyful Mother's Day. He recognized the Fire Department, Administrative Coordinator Barbara Redderoth, Management Analyst Giuseppe Scalera, and the Community Engagement Committee for their hard work and dedication organizing and hosting the annual pancake breakfast. He highlighted the upcoming Taste of Oak Brook, noting significant interest from local restaurants and announced that private group space tickets for the Taste of Oak Brook is on sale. Additional information is available on the Village website. A. Butler Government Center Building Improvements Projects to Comply with ADA Standards Presentation Public Works Director O'Malley provided a brief overview of the project and introduced Cordogan Clark to present a summary of their findings and recommendations. He introduced team members Wai Chang, Principal Structural Engineer; Richard Blair, Architectural Project Manager; Brian Kronewitter, Principal & Director of Construction; and Nathaniel Cox, Project Manager. Mr. Kronewitter began the presentation by providing a brief synopsis of the company and highlighting ongoing projects with other municipalities. He shared a summary of the facility conditions and the risk profile for each building. Mr. Cox discussed overall building performance, provided an objective and data-driven assessment for each building and shared the company's findings while outlining a practical foundation for the future. Mr. Blair presented future conceptual possibilities and various scenarios. President Herman shared his thoughts and opened the floor for Trustee comments and questions. A brief discussion followed. B. Avellino, 1050 22nd Street – Architectural Plan Review Board of Trustees Minutes Page 2 of 9 Regular Meeting of May 12, 2026 Trustee Manzo recused himself from participation in discussion of this Architectural Plan due to conflict of interest. Development Services Director Von Drasek introduced Matthew Shoener of Aria Group Architects, Inc regarding the Architectural Plan Review for Avellino located at 1050 22nd Street on Pad G of the previously approved Oak Brook Commons project. Mr. Shoener, Project Manager for Aria Group Architects, Inc., presented the architectural plans for the Avellino restaurant on Pad G and elaborated on the landscaping and aerial views of the restaurant from various perspectives. President Herman provided procedural context for the project prior to opening the floor to the Trustees for discussion. Mr. Shoener addressed questions and concerns from the Trustees. C. Preliminary Board Review of Planned Development for 1400 Kensington Road - Monarch Project Group Development Services Director Von Drasek introduced the Preliminary Board Review of Planned Development for 1400 Kensington Road — Monarch Project Group, and Attorney Peter Friedman. Mr. Friedman of Elrod Friedman LLP, representing his client, presented information regarding The Oak Brook Motor Club, emphasizing the project’s low to no impact on municipal services and the benefits that the proposed project would bring to the Village. He was joined by Katie Lambert, Design Director for OKW Architects, and Joe Bakhos, a home remodeling and renovation contractor for Monarch Group, LLC. The presentation included an explanation of the reasoning behind the chosen location, the concept of a motor suite, specifications of the car condo suites, and the community amenities available exclusively to club members. A request for re-zoning was mentioned, and a study of the member demographics was presented. President Herman provided procedural context for the project before opening the floor to Trustee comments and questions. Discussion regarding conceptual aspects of the proposal followed. President Herman asked Trustee Nagle to make an announcement. Trustee Nagle shared his accomplishments and future plans in public service and tendered his resignation effective at midnight on May 12, 2026. 4. PUBLIC COMMENTS Al Knuth - Flagg Creek York and Dover Landscaping Project Carmen Giorno - 1400 Kensington Project Group Project/The Oak Brook Motor Club Dwight Evans - 1400 Kensington Project Group Project/The Oak Brook Motor Club Ron Gondek - 1400 Kensington Project Group Project/The Oak Brook Motor Club 5. APPROVAL OF MINUTES A. Regular Board of Trustees Meeting Minutes of April 14, 2026 MOTION: To Approve Regular Board of Trustees Meeting Minutes of April 14, 2026 Motioned: Trustee Martin Seconded: Trustee Manzo VOICE VOTE: Passed Board of Trustees Minutes Page 3 of 9 Regular Meeting of May 12, 2026 6. CONSENT AGENDA A. Accounts Payable for Period Ending: April 29, 2026 - $1,138,909.43 Accounts Payable for Period Ending: May 6, 2026 - $842,899.69 1. LEGAL SERVICES: a) Ottosen DiNolfo Hasenbalg & Castaldo, Ltd. - Legal Services - March 2026 - $17,826.52 (FY26 YTD - $83,369.94) b) Croke Fairchild Duarte & Beres - Legal Services - March 2026 - $6,656.45 (FY26 YTD - $106,015.20) TOTAL LEGAL BUDGET FOR 2026 - $838,399.96 TOTAL LEGAL BILLS PAID FOR 2026 - YTD - $236,411.63 2. DU-COMM - Fire Department Quarterly Shares - 5/1/26 - 7/31/26 - $39,879.25 3. DuPage Convention and Visitor Bureau - First Quarter of 2026 - $28,622.96 4. DuPage Water Commission - Water Consumption - March 2026 - $362,598.60 5. Chicagoland Pool Management - Pool Management Contract - February 1st Payment - $21,575.79 6. Chicagoland Pool Management - Pool Management Contract - May 1st Payment - $35,959.65 7. Trackman Inc. - Driving Range Solution - $62,040.00 8. Henderson Products, Inc. - Snowplow Salt Spreader - $164,651.00 9. Intergovernmental Risk Management Agency - March 2026 Deductible - $31,641.42 10. Tyler Enterprise - Fertilizer Application - $23,670.40 11. DU-COMM - Alarm Monitoring - 1st Quarter 2026 - $22,468.21 12. Standard Equipment - 2026 Vactor Impact Truck - $404,740.00 13. EZA Engineering PLLC - Professional Engineering Services - March 2026 - $28,787.31 14. Chicagoland Pool Management - Pool Management Contract - June 1st Payment - $57,535.44 B. Approval of Payroll Paydate: April 16, 2026 - $987,648.92 April 30, 2026 - $877,458.14 C. Village of Oak Brook – Monthly Financial Reports - March 2026 D. Development Services Referrals 1. Referral – 2715, 2815, and 2915 Jorie Blvd – Final Plat of Subdivision Oak Brook Reserve 2. Referral of Planned Development for Franklin Partners OB22 –1211-1315 22nd Street 3. Referral of Planned Development for Lot 2 of Franklin North Subdivision (1315 16th Street) - Murphy Development Group, LLC E. National Public Works Week - Proclamation Board of Trustees Minutes Page 4 of 9 Regular Meeting of May 12, 2026 F. Authorization to Pay Bills a Second Time Clerk Scarpiniti read the Consent Agenda. President Herman requested Item 6.D.3 from the Consent Agenda be extracted for discussion. MOTION: Motion to Approve the Consent Agenda and Authorize the expenditures as Presented with the exception of Item 6.D.3 Motioned: Trustee Reddy Seconded: Trustee Manzo ROLL CALL VOTE: Ayes: 6 Trustees Jain, Manzo, Martin, Nagle, Reddy, Tiesenga Nays: 0 None Abstain: 0 None Absent: 0 None Motion Passed 7. ITEMS REMOVED FROM CONSENT AGENDA Item 6.D.3 - Referral of Planned Development for Lot 2 of Franklin North Subdivision (1315 16th Street) - Murphy Development Group, LLC President Herman began the discussion regarding the Amendments made to the development since it was originally presented to the Board. Further discussion took place and the item was referred to the P&Z Commission for further evaluation and consideration. MOTION: To refer the Planned Development for Lot 2 of Franklin North Subdivision (1315 16th Street) - Murphy Development Group, LLC to the Planning & Zoning Commission for Further Evaluation and Consideration Motioned: Trustee Manzo Seconded: Trustee Martin ROLL CALL VOTE: Ayes: 6 Trustees Jain, Manzo, Martin, Nagle, Reddy, Tiesenga Nays: 0 None Abstain: 0 None Absent: 0 None Motion Passed President Herman called for a brief recess before continuing with the Active Business portion of the Agenda. 8. ACTIVE BUSINESS A. Ordinances & Resolutions 1. Resolution R-2349, A Resolution Approving and Authorizing the Execution of a Collective Bargaining Agreement By and Between the Village of Oak Brook and the International Union of Operating Engineers; Local 150; January 1, 2026, through December 31, 2029 Public Works Director O'Malley presented Resolution R-2349. Board of Trustees Minutes Page 5 of 9 Regular Meeting of May 12, 2026 MOTION: Resolution R-2349, A Resolution Approving and Authorizing the Execution of a Collective Bargaining Agreement By and Between the Village of Oak Brook and the International Union of Operating Engineers; Local 150; January 1, 2026, through December 31, 2029 Motioned: Trustee Martin Seconded: Trustee Manzo ROLL CALL VOTE: Ayes: 6 Trustees Jain, Manzo, Martin, Nagle, Reddy, Tiesenga Nays: 0 None Abstain: 0 None Absent: 0 None Motion Passed 2. Resolution R-2360, A Resolution Authorizing and Approving the Award of a Professional Engineering Services Agreement to Baxter & Woodman, Engineering, Inc. for the Oak Brook Golf Club Culvert Replacement Project Public Works Director O'Malley presented Resolution R-2360. MOTION: Resolution R-2360, A Resolution Authorizing and Approving the Award of a Professional Engineering Services Agreement to Baxter & Woodman, Engineering, Inc. for the Oak Brook Golf Club Culvert Replacement Project Motioned: Trustee Martin Seconded: Trustee Manzo ROLL CALL VOTE: Ayes: 6 Trustees Jain, Manzo, Martin, Nagle, Reddy, Tiesenga Nays: 0 None Abstain: 0 None Absent: 0 None Motion Passed 3. Resolution R-2361, A Resolution Authorizing and Approving the Award of Contract to the Lowest Responsible Bidder, Builders Paving, LLC, of Hillside, Illinois for the 2026 Neighborhood Street Resurfacing Project Public Works Director O'Malley presented Resolution R-2361. MOTION: Resolution R-2361, A Resolution Authorizing and Approving the Award of Contract to the Lowest Responsible Bidder, Builders Paving, LLC, of Hillside, Illinois for the 2026 Neighborhood Street Resurfacing Project Motioned: Trustee Martin Seconded: Trustee Manzo ROLL CALL VOTE: Ayes: 6 Trustees Jain, Manzo, Martin, Nagle, Reddy, Tiesenga Nays: 0 None Abstain: 0 None Board of Trustees Minutes Page 6 of 9 Regular Meeting of May 12, 2026 Absent: 0 None Motion Passed 4. Resolution R-2363, A Resolution Authorizing and Approving the Award of Contract to the Lowest Responsive and Responsible Bidder, K-Five Construction, of Westmont, IL for the Asphalt Materials Purchase Public Works Director O'Malley presented Resolution R-2363. MOTION: Resolution R-2363, A Resolution Authorizing and Approving the Award of Contract to the Lowest Responsive and Responsible Bidder, K-Five Construction, of Westmont, IL for the Asphalt Materials Purchase Motioned: Trustee Reddy Seconded: Trustee Manzo ROLL CALL VOTE: Ayes: 6 Trustees Jain, Manzo, Martin, Nagle, Reddy, Tiesenga Nays: 0 None Abstain: 0 None Absent: 0 None Motion Passed 5. Resolution R-2366, A Resolution Authorizing and Approving the Agreement with Charles Equipment for the Taste of Oak Brook Power Solutions Village Manager Summers presented Resolution R-2366. Trustee Manzo commented on the 250-year celebration. MOTION: Passed Motioned: Trustee Martin Seconded: Trustee Manzo ROLL CALL VOTE: Ayes: 6 Trustees Jain, Manzo, Martin, Nagle, Reddy, Tiesenga Nays: 0 None Abstain: 0 None Absent: 0 None Motion Passed 6. Resolution R-2367, A Resolution Authorizing and Approving the Award of a Professional Engineering Services Agreement to Kluber, Inc., for Improvements of the Heating, Ventilation, and Air Conditioning (HVAC)System at the Heritage Center Public Works Director O'Malley presented Resolution R-2367. President Herman made comments regarding the ongoing HVAC issues at the Heritage Center over the years. Further discussion took place. MOTION: Resolution R-2367, A Resolution Authorizing and Approving the Award of a Professional Engineering Services Agreement to Kluber, Inc., for Improvements of the Board of Trustees Minutes Page 7 of 9 Regular Meeting of May 12, 2026 Heating, Ventilation, and Air Conditioning (HVAC)System at the Heritage Center Motioned: Trustee Reddy Seconded: Trustee Martin ROLL CALL VOTE: Ayes: 6 Trustees Jain, Manzo, Martin, Nagle, Reddy, Tiesenga Nays: 0 None Abstain: 0 None Absent: 0 None Motion Passed 7. Resolution R-2368, A Resolution Authorizing and Approving the Agreement with PRO EM National Event Services for Event Infrastructure Village Manager Summers presented Resolution R-2368. MOTION: Resolution R-2368, A Resolution Authorizing and Approving the Agreement with PRO EM National Event Services for Event Infrastructure Motioned: Trustee Martin Seconded: Trustee Manzo ROLL CALL VOTE: Ayes: 6 Trustees Jain, Manzo, Martin, Nagle, Reddy, Tiesenga Nays: 0 None Abstain: 0 None Absent: 0 None Motion Passed 8. Resolution R-2370, A Resolution Conditionally Authorizing the Withdrawal of the Village of Oak Brook from the Intergovernmental Risk Management Agency (IRMA) Village Manager Summers presented Resolution R-2370. MOTION: Resolution R-2370, A Resolution Conditionally Authorizing the Withdrawal of the Village of Oak Brook from the Intergovernmental Risk Management Agency (IRMA) Motioned: Trustee Martin Seconded: Trustee Manzo ROLL CALL VOTE: Ayes: 6 Trustees Jain, Manzo, Martin, Nagle, Reddy, Tiesenga Nays: 0 None Abstain: 0 None Absent: 0 None Motion Passed B. Trustee Initiative - Dover Drive Landscaping President Herman provided a brief overview, mentioning a cease and desist letter received from Trustee Nagle’s attorneys, and asked Trustee Nagle to begin the discussion. Board of Trustees Minutes Page 8 of 9 Regular Meeting of May 12, 2026 Trustee Nagle informed everyone that a lawsuit to clear the title had been filed earlier that day by his counsel. Village Attorney Castaldo stated that, in consideration of the timing and the fact that his office had not received a demand prior to this meeting, it was his opinion that this item was eligible for discussion in closed session should the Board choose to proceed in that manner. He reminded the Board that the Item would need a motion and a second to discuss the item in closed session. Motion to move the Trustee initiative item to closed session for discussion in light of the new information disclosed by Trustee Nagle regarding the initiated litigation, in order to consider litigation probable or imminent or pending against, affecting, or on behalf of the Village, Pursuant to section 2(C)(11) of the Illinois Open Meetings Act Respectively. MOTION: Motion to move the Trustee initiative item to closed session for discussion in light of the new information divulged by Trustee Nagle regarding the initiated litigation to consider litigation probable or imminent or pending against, affecting, or on behalf of the Village, Pursuant to section 2(C)(11) of the Illinois Open Meetings Act Respectively. Motioned: Trustee Manzo Seconded: Trustee Jain ROLL CALL VOTE: Ayes: 6 Trustees Jain, Manzo, Martin, Nagle, Reddy, Tiesenga Nays: 0 None Abstain: 0 None Absent: 0 None Motion: Passed 9. BOARD UPDATES Trustees Manzo, Jain, Nagle, Reddy, and Martin addressed the public. 10. ADJOURN TO CLOSED SESSION MOTION: Motion to Adjourn Regular Board of Trustees to Closed Session at 10:01 p.m. Motioned: Trustee Martin Seconded: Trustee Manzo ROLL CALL VOTE: Ayes: 6 Trustees Jain, Manzo, Martin, Nagle, Reddy, Tiesenga Nays: 0 None Abstain: 0 None Absent: 0 None Motion Passed President Herman stated there will be no additional business conducted after the closed meeting and the Regular Board of Trustees Meeting will be adjourned from the Upper-Level Conference Room. 11. ADJOURNMENT MOTION: Motion to Reconvene and Adjourn Regular Board of Trustees Meeting at 10:27 p.m. Motioned: Trustee Martin Board of Trustees Minutes Page 9 of 9 Regular Meeting of May 12, 2026 Seconded: Trustee Manzo ROLL CALL VOTE: Ayes: 5 Trustees Jain, Manzo, Martin, Reddy, Tiesenga Nays: 0 None Abstain: 0 None Absent: 1 Trustee Nagle Motion Passed ATTEST: Netasha Scarpiniti Village Clerk