R-1363 - 05/13/2014 - BOARD - Resolutions Supporting Documents OF 0Ak
AGENDA ITEM
Regular Board of Trustees Meeting
of
May 13, 2013
SUBJECT: Release of Certain Closed Meeting Minutes to the General Public
FROM: Charlotte K. Pruss, Village Clerk
BUDGET SOURCE/BUDGET IMPACT: N/A
RECOMMENDED MOTION: Motion to approve Resolution R-1363,A Resolution
Approving the Release of Closed Meeting Minutes
Back2round/History:
The Open Meetings Act (5 ILCS 12012.06) requires that all public bodies periodically, but no
less than semi-annually, review minutes of all of its closed session minutes that have not been
released to the public. The Board of Trustees must therefore review the closed session minutes,
or the parts thereof, from the meetings of 2012 and 2013. The meeting minutes have been
approved, but not released to the public. Under the Open Meetings Act, to "release" closed
session minutes merely means that the Board has determined that there is no longer a need to
maintain the minutes as confidential.
A. Minutes to be Released.
The closed session minutes from March 8, 2012 and July 23, 2012 involve board and
commission appointments. The Village Clerk's office and the Village Attorney have reviewed
the minutes and are recommending releasing information contained in these minutes that will not
cause harm to the Village.
The Village Clerk's office and the Village Attorney have no objection to allowing for the release
of the closed session minutes listed in Schedule A below:
SCHEDULE A
2012
3/8/12
7/23112
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0
B. Minutes to Remain Confidential.
At this time the Village Clerk's office and the Village Attorney recommend not releasing the
minutes identified below. If released, the information contained within these minutes may affect
ongoing litigation matters, employees currently employed by the Village, or interfere with
collective negotiating matters between the Village and its employees.
_SCHEDULE B `
2012 2013'
1/10/12 1/22/13
1/24/12 2/12/13
2/28/12 2/26/13
3/27/12 3/12/13
4/10/12-spec 3/26/13
4/10/12-re 4/29/13-S
4/24/12 5/28/13-S
5/8/12 5/28/13-R
5/22/12 6/4/13
6/12/12 7/9/13
7/24/12 7/23/13
8/6/12 8/27/13
8/14/12 9/10/13
9/11/12 9/24/13
9/25/12 10/8/13
10/9/12 10/30/13
10/23/12 11/12/13
11/13/12 11/26/13
11/27/12 12/17/13
12/18/13
Recommendation:
That the Board pass Resolution R-1363.
MINUTES OF THE MARCH 8, 2012 SPECIAL CLOSED MEETING OF
THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF
OAK BROOK APPROVED AS WRITTEN OR AMENDED ON MAY 14, 2013.
1. CALL TO ORDER
The Closed Meeting of March 8, 2012 of the Village Board of Trustees was called to order by
President Gopal G. Lalmalani in the Upper Level Conference Room of the Butler Government
Center at 6:35 p.m.
2. ROLL CALL:
The Village Clerk Charlotte Pruss called the roll with the following persons
PRESENT: President Gopal G. Lalmalani, Trustee Michael Manzo, Trustee Mark Moy,
Trustee Gerald Wolin, and Trustee Asif Yusuf
ABSENT: Trustee Stelios Aktipis and Trustee Elaine Zannis
IN ATTENDANCE: Village Manager Dave Niemeyer, Assistant Village Manager Blaine Wing
and Michael Erickson, President of the Firefighters Pension Fund Board
3. DISCUSSION REGARDING BOARD AND COMMISSION—APPOINTMENT INTERVIEWS
Discussion ensued regarding pension fund boards' candidates.
Michael Erickson exited the meeting at 6:42 p.m.
John Baar re-entered the meeting at 6:42 p.m.
Discussion ensued regarding the Board of Fire and Police Commissioners'candidates.
5. ADJOURNMENT
Motion by Trustee Manzo, seconded by Trustee Wolin, to adjourn the Closed Meeting and
Reconvene the Special Board of Trustees Meeting. VOICE VOTE: Motion carried.
The meeting adjourned at 6:59 p.m.
ATTEST:
Charlotte K. Pruss
Village Clerk
Village of Oak Brook Special Closed Meeting Minutes Page 1 of 1 March 8,2012
MINUTES OF THE JULY 23, 2012 SPECIAL CLOSED MEETING OF THE
PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF OAK
BROOK APPROVED AS WRITTEN OR AMENDED ON SEPTEMBER 11,
2012.
1. CALL TO ORDER
The Closed Meeting of July 23, 2012 of the Village Board of Trustees was called to order by
President Gopal G. Lalmalani in the Upper Level Conference Room of the Butler Government
Center at 7:32 p.m.
2. ROLL CALL:
The Village Clerk Charlotte Pruss called the roll with the following persons
PRESENT: President Gopal G. Lalmalani, Trustee Stelios Aktipis, Trustee Michael Manzo, ,
Trustee Asif Yusuf, Trustee Elaine Zannis
ABSENT: Trustee Mark Moy, Trustee Gerald Wolin
IN ATTENDANCE: Village Manager Dave Niemeyer, Assistant Village Manager Blaine Wing,
BFPC Commissioner Ed Main
3. APPOINTMENTS (OPEN MEETINGS ACT Section 2C(3))
Lengthy discussion ensued in which each attendee expressed their opinions and rankings
regarding the candidates in relation to their qualifications, length of time as a resident and
affiliations. Selection procedures were also discussed at length. No consensus was reached.
4. ADJOURNMENT
Motion by Trustee Manzo, seconded by Trustee Aktipis, to adjourn the Closed Meeting and
Reconvene the Special Board of Trustees Meeting. VOICE VOTE: Motion carried.
The meeting adjourned at 8:16 p.m.
ATTEST:
Charlotte K. Pruss
Village Clerk
Village of Oak Brook Special Closed Meeting Minutes Page 1 of 1 July 23,2012
RESOLUTION 2014-BD-CL-MIN-R-1363
A RESOLUTION FOR THE APPROVAL AND
RELEASE OF CLOSED MEETING MINUTES
WHEREAS, the Village Board of the Village of Oak Brook has met from time to time in closed
meeting for purposes authorized by the Illinois Open Meetings Act; and
WHEREAS, pursuant to the requirements of 5 ILCS 120/2.06(d), the Village Board has met in closed
meetings to review closed Meeting minutes; and
WHEREAS, the Village Board has determined that there is no longer a need for confidentiality as to
the closed meeting minutes from the meetings set forth below in Section 1; and
WHEREAS, the Village Board has further determined that there still exists a need for confidentiality
as to the closed meeting minutes from the meetings set forth below in Section 2.
NOW, THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF
THE VILLAGE OF OAK BROOK, DU PAGE AND COOK COUNTIES, ILLINOIS as follows:
Section 1: That the 2012 closed meeting minutes, having been previously approved, but not released
or released with redactions, may now be released in their entirety as described in Schedule A, attached
hereto and made a part hereof as Exhibit 1.
Section 2: That the 2012 and 2013 closed meeting minutes, having been previously approved, but not
released or released with redactions, are not ready for release at this time, as described in Schedule B,
attached hereto and made a part hereof as Exhibit 1.
Section 3: That the Village Clerk is hereby authorized and directed to make minutes identified in
Section 1 available for inspection and copying in accordance with the standing procedures of the Clerk's
office.
Section 4: That this resolution shall be in full force and effect from and after its passage and approval
as provided by law.
APPROVED THIS 13th day of May, 2014.
Gopal G. Lalmalani
Village President
PASSED THIS 13th day of May, 2014.
Ayes:
Nays:
Absent:
ATTEST:
Charlotte K. Pruss
Village Clerk
EXHIBIT 1
SCHEDULE A-Closed Session Meetings held in 2012
Previously Not Released
Now Released in Entirety
SCHEDULE A
-- 2012
3/8/12
7/23/12
SCHEDULE C-Closed Session Meetings held in 2012 and 2013
Previously Not Released
Not Ready for Release at this time
SCHEDULE B
2012 2011
1/10/12 1/22/13
1/24/12 2/12/13
2/28/12 2/26/13
3/27/12 3/12/13
4/10/12-spec 3/26/13
4/10/12-re 4/29/13-S
4/24/12 5/28/13-S
5/8/12 5/28/13-R
5122/12 6/4/13
6/12/12 7/9/13
7/24/12 7/23/13
8/6/12 8/27/13
8/14/12 9/10/13
9/11/12 9/24/13
9/25/12 10/8/13
10/9/12 10/30/13
10/23/12 11/12/13
11/13/12 11/26/13
11/27/12 12/17/13
12/18/13