R-1358 - 04/08/2014 - ENGINEERING - Resolutions Supporting Documents ITEM 9.B.i)
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AGENDAITEM
Regular Beard of Trustees Meeting
of
April 8, 2014
SUBJECT: Award of Contract, Monument Sign (22"d Street and Fork Road)Project
FROM: Mike Hullihan P.E., Village Engineer
BUDGET SOURCE/BUDGET IMPACT: $48,616 from the Hotel and Motel Tax Fund
RECOMMENDED MOTION: I move that a contract be awarded to ASE 11ini-stapes,Inc.
for the Monument Sign (22"d Street and York Road) Project in the amount of$48,616.
ackgroundBistory: A request for bids was advertised for this project and bids were opened
on March 28, 2014. The bidders were;
ASE Illini-scapes, Inc., Romeoville, Illinois $48,616
Troop Contracting, Willowbrook,Illinois $87,300
Copenhaver Construction,Gilberts., Illinois $111,500
This project will be funded from the 2%beautification portion of the Hotel and Motel Tax fund.
A reference check was conducted and it is confirmed that Illini-scapes has completed or is in the
process of performing work for the Village of Lisle,the Will Counter Forest Preserve District,
and the Meridian Hotel.
Recommendation: That the Board approves a motion to approve a contract with ASE Illi i-
scapes for the Monument Sign (2 "d Street and York Road)Project.
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RESOLUTION 2014-ENG-SIGN-AG-R-1358
A RESOLUTION APPROVING AND AUTHORIZING THE EXECUTION OF
AN AGREEMENT BY AND BETWEEN THE VILLAGE OF OAK BROOK AND ASE ILLINI-SCAPES,
INC. FOR A MONUMENT SIGN AT 22ND STREET AND YORK ROAD
WHEREAS, the Village desires to construct a monument sign at 22nd Street and York Road
("Sign")to better identify and promote the Village; and
WHEREAS, Section 8-3-14 of the Illinois Municipal Code, 65 ILCS 5/8-3-14, provides that the
Village can use hotel tax receipts to promote tourism and conventions within the municipality or to attract
nonresident overnight visitors to the municipality; and
WHEREAS, the Village Board has determined that the Sign will promote tourism and conventions
within the municipality and attract nonresident overnight visitors to the Village because: (i) the Sign will
help visitors better identify the Village; and (ii) assist in promoting a good and positive brand and image
for the Village; and
WHEREAS, the Village Board desires to use hotel tax receipts to fund the construction of the
Sign; and
WHEREAS, the Village sought bids for the construction of the Sign; and
WHEREAS, the Village received three bids to construct the Sign; and
WHEREAS, ASE Illini-Scapes, Inc. of Romeoville, Illinois ("ASE' was the lowest responsive and
responsible bidder to construct the Sign; and
WHEREAS, the President and Board of Trustees, being fully advised in the premises, have
determined that it is in the best interests of the Village and its residents to enter into a Contract with ASE
to construct the Sign;
NOW THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF
THE VILLAGE OF OAK BROOK, DU PAGE AND COOK COUNTIES, ILLINOIS as follows:
Section 1: Recitals. The foregoing recitals are hereby incorporated into, and made a part
of, this Resolution as the findings of the President and Board of Trustees of the Village of Oak Brook.
Section 2: Approval of the Agreement. The President and Board of Trustees hereby
approve the Agreement by and between the Village and ASE for ASE to construct the Sign, which
Agreement shall be completed in a final form acceptable to the Village Manager.
Section 3: Authorization and Execution of the Agreement. The Village President and Village
Clerk shall be, and hereby are, authorized to execute the Agreement on behalf of the Village in an
amount not to exceed $48,616.
Section 4: Effective Date. This Resolution shall be in full force and effect upon passage and
approval in the manner provided by law.
[SIGNATURE PAGE FOLLOWS]
Resolution 2014-ENG-SIGN-AG-R-1358
22"d and York Road Sign
2 of 2
APPROVED THIS 8th day of April, 2014
Gopal G. Lalmalani
Village President
PASSED THIS 8th day of April, 2014
Ayes:
Nays:
Absent:
ATTEST:
Charlotte K. Pruss
Village Clerk
ITEM 6.A.5)
ASE Mini-Scopes Inc. Invoice
i
)4 P.O Box 8451
Romeoville 1160446
Phone: 815-355-3422 Fax: 815-531-0052 Date Invoice#
;f-:v5r26141 rw,,641
.,,
Website: www.illini-scapes.com
Bill To Ship To
Village of Oakbrook East 22nd Street Signage
1200 Oakbrook Rd Corner of 22nd and York Rd
Oakbrook 11 60523 at the Golf Course
Oakbrook,II
P.O.No. Terms Due Date Account#
Net 30 10)5/2014 VILOAKBROOK
Description Amount
General Requirements 1,200.00
Cast in place concrete 5,300.00
Precast Architectural Concrete 11,040.00
Unit Masonry 4,500.00
Stone Masonry 7,360.00
Exterior Lighting 6,555.00
Foundation Excavation and Topsoil placement 2,900.00
Turf and Grasses 200.00
Plants 9,200.00
Planting accessories 361.00
.,. .
. . . . .
I
i PURCHASE ORDER # .2
--- l.`-io'
!
VENDOR #
APPROVED FOR PAYMENT •.
ACCOUNT # AMOUNT DESCRIPTION
LL—) I -ak:, 33c>$. 48
____ __
.
ad- 42 AdI_Nizt"4„,i,
—Terms--
1.5%Will be charges on any unpaid monthly balances, Total $48,616.00
Checks returned for any reason will have the bank service charge added to the bill
--Guarantee— Payments/Credits $0.00
°
Illini-Scapes shall not be responsible for any"Act's of God"or any other conditions beyond
his direct control but otherwise unconditional gurantees all work for a period of six months Balance Due $48,616.00
from the time of completion.