Agenda - 05/27/2014 - Board of Trustees
BOARD OF TRUSTEES MEETING
SAMUEL E. DEAN BOARD ROOM
BUTLER GOVERNMENT CENTER
1200 OAK BROOK ROAD
OAK BROOK, ILLINOIS
630-368-5000
REGULAR MEETING
TUESDAY, MAY 27, 2014
7:00 P.M.
1. CALL TO ORDER
2. ROLL CALL
3. PRESIDENT’S OPENING COMMENTS
A. Polo Update and Video Presentation
B. Employee Recognition
4. RESIDENT/VISITOR COMMENT
5. APPROVAL OF MINUTES
A. Special Executive Meeting Minutes of April 22, 2014
B. Regular Board of Trustees Meeting of May 13, 2014
C. Special Board of Trustees Meeting of May 19, 2014
6. CONSENT AGENDA:
All items on the Consent Agenda are considered to be routine in nature and will be enacted in one motion.
There will be no separate discussion of these items unless a Board member so requests, in which event,
the item will be removed from the Consent Agenda and considered as the first item after approval of the
Consent Agenda.
A. Accounts Payable for Period Ending May 22, 2014 - $806,884.80 Adler/
Manzo
Significant Items included in Above:
1) Rathje & Woodward, LLC – Legal Services – April, 2014 - $3,333.33 (FY14 – YTD -
$13,333.32)
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2) Ancel, Glink, Diamond, Bush, DiCianni & Krafhefer, P.C., - Legal Services – April, 2014 -
$2,787.50 (FY14 – YTD - $17,797.99)
TOTAL LEGAL BILLS PAID FOR 2014 – $108,557.31
3) Thomas Engineering Group – Payout #5 & Final – 2014 Water Main Design - $21,821.48
4) DuPage Water Commission - April , 2014 - $311,757.64
B. Approval of Payroll for Pay Period Ending May 10, 2014 - $698,148.49 Adler/
Manzo
C. Community Development Referrals – NONE AT THIS TIME
D. Authorization to Seek Bids or Proposals or Negotiate Contracts:
1) B&T Clubhouse Exterior Stain & Soffit Repair Adler/
Baar
2) Jorie Boulevard Lighting Project Wolin
E. Budget Adjustments – NONE AT THIS TIME
F. Ordinances & Resolutions
1) RESOLUTION 2014-PED-ACCESS-DESIGN-AG-R-1375, A Resolution Approving And
Authorizing A Professional Services Agreement By And Between The Village Of Oak Brook
And Hitchcock Design Group For Design And Engineering Services For Project G Of The
Pedestrian Access Project.
Baar
2) RESOLUTION 2014-FI-BKSRV-R-1372, A Resolution Adding And Removing Various
Officers As Signatories On Village Brokerage Accounts.
Adler/
Manzo
3) RESOLUTION 2014- ENG-DESIGN-AG-EX-R-1369, A Resolution Approving And
Authorizing A Professional Services Agreement By And Between The Village Of Oak Brook
And Christopher B. Burke Engineering, Ltd. For Engineering Services For Improvements
Along Commerce Drive.
Wolin
4) RESOLUTION 2014 -ENG-ST-IMPROVE-AG-R-1370, A Resolution Approving And
Authorizing A Professional Services Agreement By And Between The Village Of Oak Brook
And Christopher B. Burke Engineering, Ltd. For Engineering Construction Services Related To
The 2014 Street Improvement Project.
Wolin
5) RESOLUTION 2014-ENG-BRIDGE-AG-R-1371, A Resolution Approving And Authorizing
The Execution of A Professional Services Agreement For The Bridge Rehabilitation.
Wolin
6) ORDINANCE 2014-PP-S-1400, A Ordinance Authorizing The Sale Through Electronic
Auction Or Broker, Donation Or Disposal Of Certain Items Of Personal Property Owned By
The Village Of Oak Brook.
Lalmalani
7) RESOLUTION 2014-BGC-IRGTN-AG-R-1374, A resolution Approving And Authorizing The
Execution Of An Agreement By And Between The Village of Oak Brook And Terracoe For
The Installation Of An Irrigation System At The Butler Government Center.
Wolin
8) RESOLUTION 2014-BD-F&P-RFP-EX-R-1373, A Resolution Terminating An Agreement
With Selection Works, LLC And Authorizing The Execution Of An Agreement With Stanard &
Associates, Inc. For Testing Services.
Baar/Moy
/Yusuf
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G. Monthly Treasurer’s Report – April 30, 2014 Adler/
Manzo
7. ITEMS REMOVED FROM CONSENT AGENDA
8. BOARD & COMMISSION RECOMMENDATIONS – NONE AT THIS TIME
9. UNFINISHED BUSINESS
A. Oak Brook Park District – 1450 Forest Gate Road – Variation – To Amend Section 3, Paragraph H
of Ordinance S-1361 - deferred to June 10, 2014
Moy
10. ACTIVE BUSINESS
A. Confirmation of Appointments – NONE AT THIS TIME
B. Ordinances & Resolutions
1) RESOLUTION 2014- PL-IS-R-1377, A Resolution Approving The Waiver Of Competitive
Bidding And Authorizing The Purchase Of Insurance Benefits For Employees.
Lalmalani
C. Award of Contracts – NONE AT THIS TIME
D. Soundwall Initiative Update Wolin
E. Residential Enhancement Committee-BDI Presentation Yusuf
11. INFORMATION & UPDATES
A. Village Manager
B. Village Clerk
C. Trustees
D. Village Attorney
E. Village President
12. ADJOURN TO CLOSED SESSION, For the purpose of discussing (1) minutes of meetings lawfully
closed under this act, and (2) litigation matters pursuant to 2c(21) and Section 2c(11) of the Illinois Open
Meetings Act, respectively.
13. ADJOURNMENT
In accordance with the provisions of the Americans with Disabilities Act, any individual who is in the need
of a reasonable accommodation in order to participate in or benefit from attendance at a public meeting of
the Village of Oak Brook should contact the Village's ADA Coordinator, at (630) 368-5022 or for TDD
response (630) 990-2131 as soon as possible before the meeting date.
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