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Agenda - 05/27/2014 - Board of Trustees BOARD OF TRUSTEES MEETING SAMUEL E. DEAN BOARD ROOM BUTLER GOVERNMENT CENTER 1200 OAK BROOK ROAD OAK BROOK, ILLINOIS 630-368-5000 REGULAR MEETING TUESDAY, MAY 27, 2014 7:00 P.M. 1. CALL TO ORDER 2. ROLL CALL 3. PRESIDENT’S OPENING COMMENTS A. Polo Update and Video Presentation B. Employee Recognition 4. RESIDENT/VISITOR COMMENT 5. APPROVAL OF MINUTES A. Special Executive Meeting Minutes of April 22, 2014 B. Regular Board of Trustees Meeting of May 13, 2014 C. Special Board of Trustees Meeting of May 19, 2014 6. CONSENT AGENDA: All items on the Consent Agenda are considered to be routine in nature and will be enacted in one motion. There will be no separate discussion of these items unless a Board member so requests, in which event, the item will be removed from the Consent Agenda and considered as the first item after approval of the Consent Agenda. A. Accounts Payable for Period Ending May 22, 2014 - $806,884.80 Adler/ Manzo Significant Items included in Above: 1) Rathje & Woodward, LLC – Legal Services – April, 2014 - $3,333.33 (FY14 – YTD - $13,333.32) BOT AGENDA Page 1 2) Ancel, Glink, Diamond, Bush, DiCianni & Krafhefer, P.C., - Legal Services – April, 2014 - $2,787.50 (FY14 – YTD - $17,797.99) TOTAL LEGAL BILLS PAID FOR 2014 – $108,557.31 3) Thomas Engineering Group – Payout #5 & Final – 2014 Water Main Design - $21,821.48 4) DuPage Water Commission - April , 2014 - $311,757.64 B. Approval of Payroll for Pay Period Ending May 10, 2014 - $698,148.49 Adler/ Manzo C. Community Development Referrals – NONE AT THIS TIME D. Authorization to Seek Bids or Proposals or Negotiate Contracts: 1) B&T Clubhouse Exterior Stain & Soffit Repair Adler/ Baar 2) Jorie Boulevard Lighting Project Wolin E. Budget Adjustments – NONE AT THIS TIME F. Ordinances & Resolutions 1) RESOLUTION 2014-PED-ACCESS-DESIGN-AG-R-1375, A Resolution Approving And Authorizing A Professional Services Agreement By And Between The Village Of Oak Brook And Hitchcock Design Group For Design And Engineering Services For Project G Of The Pedestrian Access Project. Baar 2) RESOLUTION 2014-FI-BKSRV-R-1372, A Resolution Adding And Removing Various Officers As Signatories On Village Brokerage Accounts. Adler/ Manzo 3) RESOLUTION 2014- ENG-DESIGN-AG-EX-R-1369, A Resolution Approving And Authorizing A Professional Services Agreement By And Between The Village Of Oak Brook And Christopher B. Burke Engineering, Ltd. For Engineering Services For Improvements Along Commerce Drive. Wolin 4) RESOLUTION 2014 -ENG-ST-IMPROVE-AG-R-1370, A Resolution Approving And Authorizing A Professional Services Agreement By And Between The Village Of Oak Brook And Christopher B. Burke Engineering, Ltd. For Engineering Construction Services Related To The 2014 Street Improvement Project. Wolin 5) RESOLUTION 2014-ENG-BRIDGE-AG-R-1371, A Resolution Approving And Authorizing The Execution of A Professional Services Agreement For The Bridge Rehabilitation. Wolin 6) ORDINANCE 2014-PP-S-1400, A Ordinance Authorizing The Sale Through Electronic Auction Or Broker, Donation Or Disposal Of Certain Items Of Personal Property Owned By The Village Of Oak Brook. Lalmalani 7) RESOLUTION 2014-BGC-IRGTN-AG-R-1374, A resolution Approving And Authorizing The Execution Of An Agreement By And Between The Village of Oak Brook And Terracoe For The Installation Of An Irrigation System At The Butler Government Center. Wolin 8) RESOLUTION 2014-BD-F&P-RFP-EX-R-1373, A Resolution Terminating An Agreement With Selection Works, LLC And Authorizing The Execution Of An Agreement With Stanard & Associates, Inc. For Testing Services. Baar/Moy /Yusuf BOT AGENDA Page 2 G. Monthly Treasurer’s Report – April 30, 2014 Adler/ Manzo 7. ITEMS REMOVED FROM CONSENT AGENDA 8. BOARD & COMMISSION RECOMMENDATIONS – NONE AT THIS TIME 9. UNFINISHED BUSINESS A. Oak Brook Park District – 1450 Forest Gate Road – Variation – To Amend Section 3, Paragraph H of Ordinance S-1361 - deferred to June 10, 2014 Moy 10. ACTIVE BUSINESS A. Confirmation of Appointments – NONE AT THIS TIME B. Ordinances & Resolutions 1) RESOLUTION 2014- PL-IS-R-1377, A Resolution Approving The Waiver Of Competitive Bidding And Authorizing The Purchase Of Insurance Benefits For Employees. Lalmalani C. Award of Contracts – NONE AT THIS TIME D. Soundwall Initiative Update Wolin E. Residential Enhancement Committee-BDI Presentation Yusuf 11. INFORMATION & UPDATES A. Village Manager B. Village Clerk C. Trustees D. Village Attorney E. Village President 12. ADJOURN TO CLOSED SESSION, For the purpose of discussing (1) minutes of meetings lawfully closed under this act, and (2) litigation matters pursuant to 2c(21) and Section 2c(11) of the Illinois Open Meetings Act, respectively. 13. ADJOURNMENT In accordance with the provisions of the Americans with Disabilities Act, any individual who is in the need of a reasonable accommodation in order to participate in or benefit from attendance at a public meeting of the Village of Oak Brook should contact the Village's ADA Coordinator, at (630) 368-5022 or for TDD response (630) 990-2131 as soon as possible before the meeting date. BOT AGENDA Page 3