R-1349 - 03/25/2014 - PUBLIC WORKS - Resolutions Supporting Documents ITEM 6.F.7)
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AGENDA ITEM
Regular Board of Trustees Meeting
of
March 25, 2014
SUBJECT: Intergovernmental Agreement with Du Page County for Mowing Along County
Road Rights of Way.
FROM: Mike Hullihan P.E., Director of Public Work
BUDGET SOURCE/BUDGET IMPACT: Work performed under this agreement is done on a
cost reimbursable basis.
RECOMMENDED MOTION: I move that the Village Board approve an
Intergovernmental Agreement with Du Page County for
mowing along county road rights of way.
Background/Histor-y
Since 2003 the Village has contracted for mowing services on 7.15 acres of County road rights
of way within the Village. This current agreement was requested by the County in order to bring
insurance requirements up to date. The Village is reimbursed for these services at a rate of$715
per mowing. While the Village expends $843 per mowing these areas, we require other services
(litter pickup, herbicide application) which are over and above the minimum County
specifications.
In this regard, attached please find a copy of an agreement entitled which the Village of Oak Brook needs to
execute.
Recommendation:
I recommend that the board approves execution of the agreement.
RESOLUTION 2014-PW-MOW-IGA-DU-R-1349
A RESOLUTION APPROVING AND AUTHORIZING AN INTERGOVERNMENTAL
AGREEMENT BY AND BETWEEN THE VILLAGE OF OAK BROOK AND DUPAGE COUNTY
REGARDING MOWING ALONG COUNTY ROADS
WHEREAS, the Village of Oak Brook ("Village") is an Illinois municipal corporation; and
WHEREAS, cooperation between and among governmental agencies and entities through
intergovernmental agreements is authorized and encouraged by Article VII, Section 10 of the Illinois
Constitution of 1970 and by the Intergovernmental Cooperation Act, 5 ILCS 220/1 et seq.;and
WHEREAS, the Village and DuPage County desire to enter into an intergovernmental agreement
for the Village to provide mowing services to DuPage County along County-owned rights-of-way in the
Village, which intergovernmental agreement is attached hereto as Exhibit A("Agreement's; and
WHEREAS, the President and Board of Trustees have determined that it is in the best interests of
the Village to enter into the Agreement;
NOW THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF
THE VILLAGE OF OAK BROOK, DU PAGE AND COOK COUNTIES, ILLINOIS as follows:
Section 1: Recitals. The foregoing recitals are hereby incorporated into, and made a part
of, this Resolution as the findings of the President and Board of Trustees of the Village of Oak Brook.
Section 2: Approval of the Agreement. The President and Board of Trustees hereby
approve the Agreement by and between the Village and DuPage County in substantially the same form
as attached hereto as Exhibit A and in a final form acceptable to the Village Manager.
Section 3: Authorization and Execution of the Agreement. The Village Manager and Village
Clerk shall be, and hereby are, authorized to execute the final Agreement on behalf of the Village.
Section 4: Effective Date. This Resolution shall be in full force and effect upon passage and
approval in the manner provided by law.
[SIGNATURE PAGE FOLLOWS]
Resolution 2014-PW-MOW-IGA-DU-R-1349
Authorizing IGA w/DuPage Co.re:
Mowing Along Co.Rds.
Page 2 of 3
APPROVED THIS 25th day of March, 2014.
Gopal G. Lalmalani
Village President
PASSED THIS 25th day of March, 2014
Ayes:
Nays:
Absent:
ATTEST:
Charlotte K. Pruss
Village Clerk
Resolution 2014-PW-MOW-IGA-DU-R-1349
Authorizing IGA w/DuPage Co.re:
Mowing Along Co. Rds.
Page 3 of 3
EXHIBIT A
[Intergovernmental Agreement]
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DuPage County
DIVISION OF TRANSPORTATION COUNTY OARD C AIRMAI v
(630)407-6900 FACSIMILE(630)407-6901
May 15, 2014
Mr. David Niemeyer
Village Manager
Village of Oak Brook
1200 Oak Brook Road
Oak Brook, IL 60523
Re: Resolution DT-R-0022-14
Intergovernmental Agreement
Mowing Contract
Dear Mr. Niemeyer:
Enclosed for your file is the executed Resolution and Agreement for the mowing contract
between the County of DuPage and the Village of Oak Brook approved by the DuPage County
Board on May 13, 2014.
Please notify the County in writing if the Village will be using their own forces or using a
contractor for the work covered under the execution of this Agreement.
If you have any questions or concerns please feel free to contact me at 630.407.6900.
Very truly yours,
.ydz�/L `rGCit'
Christopher C. Snyder, P.E.
Direction of Transportation/County Engineer
cc: John Kawa
Agnes Dolan
Eva Hitchcock
Enclosure
CCS/scb
JTK ADMINISTRATION BUILDING • 421 N.COUNTY FARM ROAD WHEATON,IL 60187-2553