Notices - 05/13/2014 - Board of Trustees
MINUTES OF THE MAY 13, 2014 REGULAR MEETING OF THE
PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF
OAK BROOK APPROVED AS WRITTEN ON MAY 27, 2014
1. CALL TO ORDER
The Regular Meeting of the Village Board of Trustees was called to order by President
Gopal Lalmalani in the Samuel E. Dean Board Room of the Butler Government Center at
7:05 pm. The Pledge of Allegiance was given.
2. ROLL CALL
Village Clerk Charlotte Pruss called the roll with the following persons
PRESENT: President Gopal Lalmalani, Trustees Donald Adler, John Baar, Michael
Manzo, Mark Moy, Gerald Wolin, and Asif Yusuf.
ABSENT: None
IN ATTENDANCE: David Niemeyer, Village Manager; Cathy Doczekalski, Interim
Assistant Village Manager; Robert Kallien Jr., Community Development
Director, Barry Liss, Fire Chief; Art Osten Jr., Interim Village Manger, James
Kruger, Police Chief; Michael Hullihan, Public Works Director; Trey
VanDyke, Sports Core Director; and Peter Friedman, Village Attorney.
3. PRESIDENT’S OPENING COMMENTS
A moment of silence was given for the passing of Pierce James Maher and Roberta
Cunningham.
Resident Kathleen Maher expressed gratitude on behalf of her family for the many
condolences and support given during this very hard time due to the loss of her father and
sister.
President Lalmalani announced that item 9.A.2 - A Resolution Approving an Agreement
By and Between the Village of Oak Brook and the International Association of Fire
Fighters, Local #4646 will be pulled from the agenda.
President Lalmalani announced that Fire Chief Barry Liss was sworn into office this
evening and welcomed him to the Oak Brook team.
President Lalmalani thanked BC Clark for all his hard work and dedication while serving
as Acting Fire Chief.
President Lalmalani introduced Mr. Dean Koskin, the new Sports Core Recreation
Manager, and welcomed him to the Oak Brook.
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President Lalmalani discussed the Homeowner Association Presidents meeting and stated a
lot of the discussion was on fire and police pension, the possibility of outsourcing or
consolidation of public safety functions, projects being worked on by the Streetscape and
Commercial Revitalization Committees, and Polo.
President Lalmalani stated that the Board will be holding a discussion at the June meeting
on whether or not it will go out for an RFP on residential waste pick-up services. He also
stated that the Homeowner Association Presidents expressed their desire to maintain
Monday as the pick-up day for refuse.
President Lalmalani stated that ComEd announced a big rate hike for customers who get
their electricity supplied by ComEd. The new average annual rate is 7.48 cents per kwh,
compared to the rate the village secured from Verde Energy of 5.184 cents per kwh, which
is good thru next June. While the Villages aggregation customers still pay ComEd for
separate distribution charges which amounts to about 30% of the total bill, Village
aggregation customers still see big savings compared to staying with ComEd as the
supplier. Residents who haven’t switched should call Verde at 800-241-0295.
Trustee Wolin briefly discussed the electric aggregation program and the current contract
with Verde Energy.
A. Proclamation – National Public Works Week
The Proclamation was read by Clerk Pruss.
B. Proclamation – EMS Week
The Proclamation was read by Clerk Pruss.
C. Fire Department I.S.O. Presentation
President Lalmalani congratulated the Fire Department for achieving an I.S.O. Class 2
Rating.
BC Marciniak gave a brief presentation which included the following:
• The I.S.O. evaluation began in July 2013
• Concluded in October 2013
• Report was issued April 28, 2014
• I.S.O. evaluation criteria such as needed fire flow, emergency communications, fire
department, water supply, etc.
• Previously rated I.S.O Class 3
• Now rated I.S.O Class 2 effective August 1, 2014
• Places Oak Brook in an elite group, top 1.6% nationwide
• May reflect insurance rate savings for businesses making Oak Brook a more
attractive community
• New Ladder Truck anticipation in–service date of July 1, 2014
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• I.S.O Class 1 would require substantial new investments
4. RESIDENT/VISITOR COMMENTS
Resident Jim Carson and Linda Linford discussed the DuPage Convalescent Center and
gave the Board a brief overview on the facility and discussed upcoming fundraisers for the
Center.
5. APPROVAL OF MINUTES
A. REGULAR EXECUTIVE MEETING MINUTES OF APRIL 8, 2014
Motion by Trustee Manzo, seconded by Trustee Wolin to approve the minutes of the
Regular Executive Meeting of April 8, 2014. VOICE VOTE: Motion carried.
B. SPECIAL EXECUTIVE MEETING MINUTES OF APRIL 10, 2014
Motion by Trustee Baar, seconded by Trustee Manzo to approve the minutes of the Special
Executive Meeting of April 10, 2014. VOICE VOTE: Motion carried.
C. REGULAR BOARD OF TRUSTEES MEETING OF APRIL 22, 2014
Motion by Trustee Baar, seconded by Trustee Wolin to approve the amended minutes of
the Regular Board of Trustees Meeting of April 22, 2014. VOICE VOTE: Motion carried.
6.
CONSENT AGENDA
All items on the Consent Agenda are considered to be routine in nature and will be enacted
in one motion. There will be no separate discussion of these items unless a Board member
so requests, in which event, the item will be removed from the Consent Agenda and
considered as the first item after approval of the Consent Agenda.
A. Accounts Payable for Period Ending May 8, 2014 - $448,063.99
Significant Items included in Above:
1) Holland & Knight LLP – Legal Services – March, 2014 - $20,444.29
(FY14 – YTD - $59,501.01)
2) Seyfarth, Shaw, LLP – Legal Services – March, 2014 -$768.35 (FY14 – YTD -
$10,623.48)
TOTAL LEGAL BILLS PAID FOR 2014 - $102,436.48
B. Approval of Payroll for Pay Period Ending April 26, 2014 - $680,592.76
C. Community Development Referrals
1) 1220 – 1300 Kensington Road Resubdivision – Final Plat – Two-lot Subdivision
D. Authorization to Seek Bids or Proposals or Negotiate Contracts
1) Pedestrian Access Projects
2) Reservoir A Fuel Tank Replacement
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E. Budget Adjustments
1) Police Special Teams Operations General Equipment to Police Special Teams
Operations Maintenance Other Equipment - $2,500
F. Ordinances & Resolutions
1) ORDINANCE 2014- ZO-TA-G-1023, A Ordinance Approving a Text Amendment
to Section 13-7A-1 of the Zoning Ordinance of the Village of Oak Brook
2) RESOLUTION 2014-FI-BNKSRV-R-1366, A Resolution Adding and Removing
Various Officers as Signatories on Village Bank Accounts
3) RESOLUTION 2014-PL-AG-R-1368, A Resolution Approving an Amendment to
the Employee Lease Agreement Between the Village and GovTempUSA, LLC
4) RESOLUTION 2014-BD-CL-MIN-R-1363, A Resolution for the Approval and
Release of Closed Meeting Minutes
5) RESOLUTION 2014-CNSTRCTN-ST-CNTRCT-R-1365, A Resolution Approving
and Authorizing the Execution of a Construction Contract Relating to Street
Improvement Work By and Between the Village of Oak Brook and R.W.
Dunteman Co.
Motion by Trustee Manzo, seconded by Trustee Moy to approve the Consent Agenda and
authorize expenditures as presented or amended.
ROLL CALL VOTE:
Ayes: 6 –Trustees Adler, Baar, Manzo, Moy, Wolin, and Yusuf
Nays: 0 – None
Abstain: 0 – None
Absent: 0 – None
Motion carried
7. ITEMS REMOVED FROM THE CONSENT AGENDA
1) Item 6.A.1. – Holland & Knight LLP – Legal Services – March, 2014 - $20,444.29
Trustee Baar requested that the Legal Committee finalize the yearly agreement discussion
with Holland & Knight and come up with mutually agreed upon terms and conditions.
Trustee Moy stated that he would do so.
Motion by Trustee Adler, seconded by Trustee Wolin to approve Item 6.A.1.
ROLL CALL VOTE:
Ayes: 6 –Trustees Adler, Baar, Manzo, Moy, Wolin, and Yusuf
Nays: 0 – None
Abstain: 0 – None
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Absent: 0 – None
Motion carried
2) Item 6.D.1. - Authorization to Seek Bids or Proposals or Negotiate Contracts –
Pedestrian Access Projects
Trustee Adler stated he has significant concerns for these projects qualifying to be paid
from the Hotel/Motel Tax Fund. He requested that Attorney Friedman give his opinion on
whether the expenditures qualify to be taken from the Hotel/Motel Tax Fund. Attorney
Friedman gave his opinion that these expenditures are not prohibited by State Statute and
that this is a policy decision for the Board to make.
Manger Niemeyer stated that many of the Hotel Managers are in favor of these projects
because they see it as a great benefit to their businesses. He also stated these projects were
an initiative of one of the Hotel Managers. He also stated that this is a very good use of the
hotel/motel tax funds.
Trustee Manzo stated he agrees with Attorney Friedman’s opinion and that the Village can
use the funds for pedestrian access projects and to beautify the Village.
Trustee Yusuf stated that these projects are part of the beautification of Oak Brook and will
improve access to the mall.
Resident Jeff Kennedy stated that the entire beautification initiative has the solid support of
the Hotel Managers and Homeowners Association Presidents. He also stated that it was
the Hotels that stated something needed to be done to improve the pedestrian access from
the hotels to the malls and surrounding businesses.
Motion by Trustee Adler, seconded by Trustee Manzo to approve item 6.D.1.
ROLL CALL VOTE:
Ayes: 6 –Trustees Adler, Baar, Manzo, Moy, Wolin, and Yusuf
Nays: 0 – None
Abstain: 0 – None
Absent: 0 – None
Motion carried
3) Item 6.F.3. - RESOLUTION 2014-PL-AG-R-1368, A Resolution Approving an
Amendment to the Employee Lease Agreement Between the Village and GovTempUSA,
LLC.
Trustee Adler asked Attorney Friedman if he reviewed the contract. Attorney Friedman
stated yes.
Motion by Trustee Adler, seconded by Trustee Manzo to approve item F.3.
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ROLL CALL VOTE:
Ayes: 6 –Trustees Adler, Baar, Manzo, Moy, Wolin, and Yusuf
Nays: 0 – None
Abstain: 0 – None
Absent: 0 – None
Motion carried
8. BOARD & COMMISSION RECOMMENDATIONS – NONE
9. UNFINISHED BUSINESS
A. Ordinance & Resolutions
1) York & Harger Road Update
RESOLUTION 2014-ENG-ST-IMPROVE-AG-R-1367, A Resolution Approving and
Authorizing the Execution of an Agreement with Civiltech Engineering, Inc. for
Preparation of a STP Funding Application for Improvements to the Intersections near
North York Road and Roosevelt Road
Trustee Wolin stated that this matter involves making improvements to the York & Harger
intersection by placing stop lights and allowing left turns. This will help both the
businesses and residents in the area.
Motion by Trustee Wolin, seconded by Trustee Manzo that the Village Board authorize the
execution of a Professional Services Agreement with Civiltech Engineering, Inc. for
preparation of Surface Transportation Program (STP) Funding Application for the North
York Road/Harger Intersection Improvement for an amount not to exceed $16,656.
ROLL CALL VOTE:
Ayes: 6 –Trustees Adler, Baar, Manzo, Moy, Wolin, and Yusuf
Nays: 0 – None
Abstain: 0 – None
Absent: 0 – None
Motion carried
2) RESOLUTION 2014-CNTRCT-FD–IAFF-EX-R-1364, A Resolution Approving an
Agreement By and Between the Village of Oak Brook and the International Association of
Fire Fighters, Local #4646 – REMOVED
10. ACTIVE BUSINESS
A. Confirmation of Appointments – NONE
B. Ordinances & Resolutions – NONE
C. Award of Contracts – NONE
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11. INFORMATION & UPDATES
A. VILLAGE MANAGER – NONE
B. VILLAGE CLERK – NONE
C. TRUSTEES
Trustee Manzo stated that the work being done at the mall is fantastic.
Trustee Baar stated that the Golf Course Clubhouse food is delicious and encouraged
everyone to go.
Trustee Moy stated that he participated in the Oak Brook Park District Pink 5K Run for
Breast Cancer last weekend and activities like this are a great way of promoting the
Village.
Trustee Yusuf stated that the pedestrian access projects are a plus and that he would like
to see a shared parking agreement with the mall and surrounding businesses. He also
discussed ways to expedite the Board meetings by getting clarification on items prior to
the meeting.
D. VILLAGE ATTORNEY
Attorney Friedman announced that the Illinois Attorney General is beginning to issue
opinions on many FOIA issues. He also announced that the U.S. Supreme Court ruled
that having an opening prayer at public body meetings is not a violation of the
Constitution as long as proselytization is not involved.
E. VILLAGE PRESIDENT
Chief Kruger stated that last Wednesday was the graduation for the Citizens Police
Academy. He reminded residents that Peace Officer Memorial Day is Thursday and that
flags should be flown at half mass. He finally announced that he and DC Cates will be
attending the School of Police Staff and Command graduation on Friday for Sgt. Brian
Strokis.
Chief Liss stated that the Fire Department received notice from Good Samaritan Hospital
that it is the 1st runner up for the 2014 Joseph Hartman Award of Excellence. The award
will be presented to the Fire Department on May 21, 2014.
Sport Core Director VanDyke discussed golf course maintenance and commented on the
Chicago Tribune article on the poor conditions of golf courses in the area. He also
discussed upcoming events at the Bath & Tennis Clubhouse.
Interim Village Manager Osten stated that he appreciates and is enjoying the opportunity
to serve Oak Brook and encouraged everyone to buy tickets for Polo.
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Public Works Director Hullihan stated the construction season has begun, starting with the
2014 Water Main and Street Improvement Projects.
Community Development Director Kallien updated the Board regarding the old Drake
Hotel site. He also stated that the opening date for Le Meridien is July 24, 2014.
12. ADJOURN TO CLOSED SESSION
Motion by Trustee Adler, seconded by Trustee Manzo to adjourn to closed session for the
purpose of discussing (1) minutes of meetings lawfully closed under this act, (2)
appointment, employment, compensation, discipline, performance, or dismissal of specific
employees of the public body, and (3) pending, probable, or imminent litigation matters
pursuant to section 2c(21), 2c(1), and 2c(11) of the Illinois Open Meetings Act,
respectively.
ROLL CALL VOTE:
Ayes: 6 –Trustees Adler, Baar, Manzo, Moy, Wolin, and Yusuf
Nays: 0 – None
Abstain: 0 – None
Absent: 0 – None
Motion carried
This meeting was adjourned to closed session at 8:29 pm.
13. ADJOURNMENT
Motion by Trustee Adler, seconded by Trustee Manzo to adjourn the Regular Meeting of
the Board of Trustees at 11:13 pm. VOICE VOTE: Motion carried.
ATTEST:
/s/Charlotte K. Pruss
Charlotte K. Pruss
Village Clerk
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