R-1371 - 05/27/2014 - ENGINEERING - Resolutions Supporting Documents ITEM 6.F.5.
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AGENDA ITEM
Regular Board of Trustees Meeting
of
May 27, 2014
SUBJECT: 2014 Bridge Rehabilitation Project
Engineering Services Agreement for Design Engineering
with Crawford, Murphy and Tilly, Inc.
—York Road (over I-88)
—York Road(over I-294 ramp)
—Windsor Drive (over I-294 ramp)
FROM: Jim Bosma, P.E., Project Engineer �s
BUDGET SOURCE/BUDGET IMPACT: $39,113 from Infrastructure Funds for Roadway
Improvements Account 451-76200
RECOMMENDED MOTION: I move that the Village Board approve the attached
Engineering Services Agreement with Crawford, Murphy
and Tilly, Inc. for the design of the 2014 Bridge
Rehabilitation Project in the not-to-exceed amount of
$39,113 and approve Resolution R-1371.
Background/History:
Included within the 2014 Budget are funds for the design of this project. The attached proposal
describes the specifics involved for this project. Basically, the Village has three bridges over
Tollways that connect adjacent Village-owned streets. It is the Village's responsibility to
maintain/repair the surface of the decks of these bridges and everything else that is above the
decks like the side parapet walls and guard rails. Two of these bridges, along York Road, have
significant potholes along with damage to the side parapet walls.
Per a formal request by the Village, nine engineering firms had submitted their qualifications for
Tollway bridge deck surfaces repair. These were reviewed and ranked by the Engineering
Department. Crawford, Murphy and Tilly, Inc. (CMT) was then selected to begin with the
design services. CMT is a large national firm but will be working from their Aurora office on
this project. CMT works significantly for/with the Tollway and has recently been responsible for
repairs to underneath the bridges in this project for the Tollway. They also performed very
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successful rehabilitation two decades ago to the Windsor Drive bridge and to a Harger Road
bridge over Salt Creek.
The 2014 project is anticipated to cost approximately $260,000 (not including engineering costs).
The CMT not-to-exceed design fee of$39,113 equals 15.0% of the anticipated construction cost
which is reasonable since CMT will be majorly inspecting the Tollway bridges for all possible
concerns which will require significant traffic controls and coordination with the Tollway.
Recommendation:
I recommend approving the attached engineering services agreement with Crawford, Murphy
and Tilly, Inc. for design engineering for the 2014 Bridge Rehabilitation Project.
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Last printed 5/21/2014 12:53 PM
RESOLUTION 2014-ENG-BRIDGE-AG-R-1371
A RESOLUTION APPROVING AND AUTHORIZING THE EXECUTION OF
A PROFESSIONAL SERVICES AGREEMENT FOR THE BRIDGE REHABILITATION PROJECT
WHEREAS, the Village is responsible for the maintenance and repair of the surface of the York
Road bridge that passes over Interstate 88, the York Road bridge that passes of the Interstate 294 ramp,
and the Windsor Drive bridge that passes over the Interstate 294 ramp (collectively "Bridge Surfaces'l;
and
WHEREAS, the Bridge Surfaces are scheduled to be repaired ("Bridge Project'j; and
WHEREAS, the Village desires to retain an engineering firm to provide engineering design
services to the Village for the Bridge Project("Design Services'; and
WHEREAS, pursuant to Section 1-7-6 of the Village Code, contracts for the services of architects,
engineers, and land surveyors shall not be subject to the competitive bidding/proposal requirements of
Chapter 1 of the Village Code, and shall be awarded in accordance with the provisions of the Local
Government Professional Services Selection Act, 50 ILCS 510/1 et seq.; and
WHEREAS, in compliance with the Local Government Professional Services Selection Act, 9
firms submitted qualifications to the Village to provide Design Services and the firms were ranked; and
WHEREAS, as a result of the selection process, the Village desires to retain and enter into an
agreement with Crawford, Murphy and Tilly, Inc. ("Crawford") for Crawford to provide the Village Design
Services in an amount not to exceed $39,113.00, which agreement is attached hereto as Exhibit A
("Agreement"); and
WHEREAS, the President and Board of Trustees have determined that it is in the best interests of
the Village to award a contract to Thomas and enter into the Agreement in a final form approved by the
Village Manager;
NOW THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF
THE VILLAGE OF OAK BROOK, DU PAGE AND COOK COUNTIES, ILLINOIS as follows:
Section 1: Recitals. The foregoing recitals are hereby incorporated into, and made a part
of, this Resolution as the findings of the President and Board of Trustees of the Village of Oak Brook.
Section 2: Approval of the Agreement. The President and Board of Trustees hereby
approve the Agreement by and between the Village and Crawford.
Section 3: Authorization and Execution of the Agreement. The Village President and Village
Clerk shall be, and hereby are, authorized to execute the final Agreement on behalf of the Village after
review and approval of the final form of the Agreement by the Village Manager and after receipt of the
final Agreement fully executed by Crawford.
Section 4: Effective Date. This Resolution shall be in full force and effect upon passage and
approval in the manner provided by law.
[SIGNATURE PAGE FOLLOWS]
Resolution 2014-ENG-BRIDGE-AG-R-137
Approving Professional Services Agreement with Crawford,Murphy and Tilly,Inc.
Page 2 of 3
APPROVED THIS 27th day of May, 2014
Gopal G. Lalmalani
Village President
PASSED THIS 27th day of May, 2014
Ayes:
Nays:
Absent:
ATTEST:
Charlotte K. Pruss
Village Clerk
Resolution 2014-ENG-BRIDGE-AG-R-137
Approving Professional Services Agreement with Crawford,Murphy and Tilly,Inc.
Page 3 of 3
EXHIBIT A
AGREEMENT