R-1362 - 04/22/2014 - LIBRARY - Resolutions RESOLUTION 2014-LY-HVAC-R-1362
A RESOLUTION AUTHORIZING THE PURCHASE OF A HVAC CONTROL
SYSTEM FOR THE LIBRARY HVAC SYSTEM
WHEREAS, the Village Library's heating, ventilation, and air conditioning system ("HVAC
System")was installed in 2002 by Andover, Inc.; and
WHEREAS, the HVAC System's control system ("Control System") is in need of replacement to
keep the HVAC System working properly; and
WHEREAS, the HVAC System is comprised of proprietary hardware and software components;
and
WHEREAS, a Control System manufactured by Andover, Inc. is the only Control System that is
compatible with the HVAC System; and
WHEREAS, Schneider Electric of Homewood, Illinois is the only provider of Andover Control
Systems that serves the Chicagoland area; and
WHEREAS, Section 1-7-7 of the Village Code provides that contracts, which by their nature are
not adapted to award by competitive bidding or competitive proposals, such as when an item is only
available from a single source, are exempted from competitive bidding and competitive proposal
requirements; and
WHEREAS, the Village Board has determined that the purchase of the Control System is, by its
very nature, not adapted to award by competitive bidding or competitive proposals because there is only
one supplier of Andover Control Systems in the Chicagoland area; and
WHEREAS, the Village President and Board of Trustees, being fully advised in the premises,
have determined that it is in the best interests of the Village and its residents purchase the Control
System from Schneider Electric;
NOW THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF
THE VILLAGE OF OAK BROOK, DU PAGE AND COOK COUNTIES, ILLINOIS as follows:
Section 1: Recitals. The foregoing recitals are hereby incorporated into, and made a part
of, this Resolution as the findings of the President and Board of Trustees of the Village of Oak Brook.
Section 2: Approval of Purchase Contract. The President and Board of Trustees hereby
approve the purchase contract for the purchase of the Control System from Schneider Electric of
Homewood, Iliinois for a purchase price not to exceed $26,500.00.
Section 3: Authorization and Execution of the Contract. The Village President and Village
Clerk shall be, and hereby are, hereby authorized to execute and attest, on behalf of the Village, the
Purchase Contract approved pursuant to Section Two of this Resolution, and all necessary
documentation related thereto.
Section 4: Effective Date. This Resolution shall be in full force and effect upon passage and
approval in the manner provided by law.
[SIGNATURE PAGE FOLLOWS]
Resolution 2014-LY-HVAC-R-1362
Approving Purchase of Library HVAC Control System
Page 2 of 2
APPROVED THIS 22nd day of April, 2014
Gopal G. Lalmalani
Village President
PASSED THIS 22nd day of April, 2014.
Ayes: Trustees Adler, Baar, Manzo, Moy, Wolin
Nays: None
Absent: None
Abstain: Trustee Yusuf
ATTEST:
{ ' �4-
3 Charlotte K. Pruss
cl
Village Clerk
#29180096 vl